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Administrative Jobs in Minato, Japan (Now Hiring) — 19 open

MEGALIS logoMEGALIS

Production Coordinator

Minato, Japan · On-site

Mid level

Do you see production not just as scheduling, but as the art of keeping creativity moving? We are looking for two Production Coordinators to join our Tokyo-based team, who will play a key role in supporting the delivery …

Skills: Project Management, ShotGrid, VFX Pipeline, Asset Tracking, Communication

Marriott International Hotels, Inc. logoMarriott International Hotels, Inc.

General Cashier / AP Assistant (Japanese Speaker) - JW Marriott Hotel Tokyo

Minato, Japan · On-site

Entry level

POSITION SUMMARY Applicants should have extensive work experience in Japan and a strong understanding of Japanese laws and accounting practices. Check figures, postings, and documents for correct entry, mathematical accu…

Skills: Accounting, Cash Handling, Financial Reporting, Japanese Language, Audit Compliance

AbbVie

【障がい者採用】オープンポジション(ご経験・スキル、適性やご希望に合わせてポジションを検討いたします)

Minato, Japan · Hybrid

Entry level

会社概要 アッヴィのミッションは現在の深刻な健康課題を解決する革新的な医薬品の創製と提供、そして未来に向けて医療上の困難な課題に挑むことです。一人ひとりの人生を豊かなものにするため次の主要領域に取り組んでいます。免疫疾患、がん、精神・神経疾患、さらに美容医療関連のアラガン・エステティックスポートフォリオの製品・サービスです。アッヴィの詳細については、www.abbvie.comをご覧ください。LinkedIn, Facebook, In…

Skills: General Affairs, Administrative Support, Data Entry, Microsoft Excel, Microsoft Outlook

IOM - UN Migration logoIOM - UN Migration

Intern (IOM Japan)

Minato, Japan · On-site

Entry level$500K raised

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture |…

Skills: Microsoft Office, English Proficiency, Japanese Proficiency, Software Installation, Hardware Configuration

AbbVie

【障がい者採用】オープンポジション(ご経験・スキル、適性やご希望に合わせてポジションを検討いたします)

Minato, Japan · Hybrid

Entry level

会社概要 アッヴィのミッションは現在の深刻な健康課題を解決する革新的な医薬品の創製と提供、そして未来に向けて医療上の困難な課題に挑むことです。一人ひとりの人生を豊かなものにするため次の主要領域に取り組んでいます。免疫疾患、がん、精神・神経疾患、さらに美容医療関連のアラガン・エステティックスポートフォリオの製品・サービスです。アッヴィの詳細については、www.abbvie.comをご覧ください。LinkedIn, Facebook, In…

Skills: General Affairs, Administrative Support, Data Entry, Microsoft Excel, Microsoft Outlook

Marriott International Hotels, Inc. logoMarriott International Hotels, Inc.

Restaurant Receptionist - JW Marriott Hotel Tokyo

Minato, Japan · On-site

Entry level

POSITION SUMMARY Applicants should have a valid work visa for Japan or be eligible to work in Japan. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records,…

Skills: Guest Relations, Database Management, Office Administration, Professional Communication, Point Of Sale Systems

The Church of Jesus Christ of Latter-day Saints logoThe Church of Jesus Christ of Latter-day Saints

ファミリーヒストリー エリアマネージャー / Family History Area Manager

Minato, Japan · Hybrid

Senior+

職務の目的 割り当てられたエリアにおける家族歴史部の施策・活動・業務全般について、支援および運営を主導する「『あらゆる人々が、過去, 現在, 未来の家族を見いだし、集め、つなげる』という喜びをもたらす霊感に満ちた旅路を可能にする」という家族歴史部の目的の達成に努める管理職として他の職員を監督する。必要に応じてボランティア等、職員以外の人員を含むチームも監督する Purpose This position leads Family His…

Skills: People Management, Leadership, Problem Solving, Project Management, Communication

The Church of Jesus Christ of Latter-day Saints logoThe Church of Jesus Christ of Latter-day Saints

福祉・自立マネージャー

Minato, Japan · Hybrid

Senior

雇用形態: 正職員 就業場所: 末日聖徒イエス・キリスト教会 アジア北地域エリアオフィス(東京都港区南麻布5丁目8−8)​ 給与: 教会規程による 応募締切日:2026年7月17日(締切前に面接と採用を実施する場合があります) 勤務開始日: 2026年10月1日 (応相談)

Skills: Training, Evaluation, Project Development, Budget Management, Coaching

The Nature Conservancy logoThe Nature Conservancy

Conservation Coordinator, Kosrae

Minato, Japan · Remote OK

$31k–$36k/yr

Mid level$120M raised

Application Instructions: Please note that the application period ends at 12:00 am Eastern Daylight Time on the due date listed. For applicants in Kosrae Time, please plan to submit your application by 2:59pm on that dat…

Skills: Fisheries Management, Conservation Planning, Biological Sampling, Species Identification, Stock Assessments

Marriott International Hotels, Inc. logoMarriott International Hotels, Inc.

AsstMgr-Human Resources

Minato, Japan · On-site

Mid level

JOB SUMMARY Assists in carrying out the daily activities of the Human Resource Office including recruitment, total compensation, and training and development. Additionally, he/she assists in delivering HR services that m…

Skills: Recruitment, Employee Benefits Administration, Employee Development, Employee Relations, Legal Compliance

AbbVie

Senior Specialist, Regulatory Affairs Submission Management

Minato, Japan · On-site

Senior

会社概要 About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impac…

Skills: Regulatory Affairs Submission Management, Project Management, Regulatory Operations, Dossier Preparation, Quality Review

AXA logoAXA

引受査定業務グループ アンダーライター アソシエイト/スタッフ(P2/P1)【アクサ生命】

Minato, Japan · On-site

Mid level$4.0B raised

職務内容 【職務内容/ Job Description】 新契約査定者として環境上のリスク、医務上のリスクを的確に判断していく業務です。 常に変化していく新契約引受査定を担う部署において、より早く、よりシンプルに査定が完了できるように、ともに工夫・改善を行ってくれる方を歓迎します。 査定知識を習得する中で、財務諸表の見方や医学知識を身につけることができ、ご自身のスキルを伸ばせます。 また、世の中の変化、医学の進歩に応じた判断が求められま…

Skills: Insurance Underwriting, Risk Assessment, Medical Knowledge, Financial Statement Analysis, Microsoft Excel

AbbVie

Senior Specialist or Manager, Medical Engagement(Medical Event)

Minato, Japan · On-site

Mid level

会社概要 About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impac…

Skills: Event Planning, Project Management, Compliance Management, Vendor Negotiation, Data Analysis

Moncler logoMoncler

法務オペレーション担当

Minato, Japan · On-site

Mid level$609M raised

Overview Administration & GAチームにおける法務オペレーション機能を担い、契約管理・文書統制・HQ連携支援を通じて、ガバナンスおよびコンプライアンス体制の強化を推進する。 本ポジションは、契約ライフサイクル全体の管理を支援し、事業成長に即した法務基盤の高度化に貢献する。 Your Impact 主な職務内容(以下に限らず関連業務を含む) 1. 契約管理業務 ローカルチームから受領する契約書の一次確認ビジネスケー…

Skills: Contract Management, Legal Operations, Document Control, Governance, Compliance

AXA logoAXA

プロキュアメントソーシング,アシスタントマネージャー(P3)【アクサ生命】

Minato, Japan · On-site

Senior$4.0B raised

職務内容 【職務内容/ Job Description】 当社ではビジネスの変革を背景に、プロキュアメント部の戦略的重要性が日々高まっています。私たちは、マネジメントの期待を超えるパフォーマンスを発揮し、部門の価値向上に貢献できる強いマインドセットと行動力を持つ方を求めています。 この役割の目的は、社内外のビジネスパートナーシップを通じて効果的にコスト削減の機会を分析・推進し、持続的なコスト削減とプロセス改善を実現していただきます。戦略…

Skills: Strategic Sourcing, Cost Reduction, Category Strategy, Project Management, Supplier Relationship Management

AXA logoAXA

プラットフォームスペシャリスト(P2), End User Service【アクサ生命】

Minato, Japan · On-site

Mid level$4.0B raised

職務内容 【職務内容/ Job Description】 ■ユーザーサポート業務 PCや周辺機器のトラブル対応、問い合わせ対応 ユーザーからのリクエスト受付・対応記録 グローバルとの連携や確認、エスカレーション ■ITサービスデスクやTier-2サポートチームの運用管理 インシデント・リクエストの受付・管理 進捗管理と社内各部門との調整、エスカレーションや苦情対応 業務委託先の管理・監督 ID運用 ■コミュニケーション IT障害発生時の…

Skills: IT Support, Help Desk, ServiceNow, Active Directory, Network Basics

AXA logoAXA

Business Continuity Management Specialist (P3),Security 【アクサ生命】

Minato, Japan · On-site

Mid level$4.0B raised

職務内容 【職務内容/ Job Description】 The Business Continuity Management Specialist will be a member of the Operational Resilience and Physical Security Team and will be responsible for planning, implementing, and operating busin…

Skills: Business Continuity Management, Business Impact Analysis, Risk Assessment, Incident Management, Operational Resilience

Moncler logoMoncler

Internship - Human Resources

Minato, Japan · On-site

Entry level$609M raised

Overview Moncler Japan 人事部でのインターンシップとなります。 週2〜3日程度勤務していただき、社内に展開する人事関連ドキュメントのアップデートなどをメインに、社員にとって重要な人事情報が正しく共有されるようサポートしていただきます。また、状況に応じてその他の人事業務のサポートにも携わっていただく予定です。 実務を通して、人事部が日々どのような業務を行っているのかを学んでいただける機会です。 人事業務に興味があり、…

Skills: Japanese Language, English Language, Microsoft PowerPoint, Human Resources Administration, Document Management

AXA logoAXA

【業務変革スペシャリスト】 アシスタントマネージャー/アソシエイト(P3/P2)【アクサ生命】

Minato, Japan · On-site

Senior$4.0B raised

職務内容 【職務内容/ Job Description】 カスタマーサービス領域(新契約、保全、給付金/保険金、コンタクトセンター)のお客様体験の向上、オペレーション効率化を目的とした業務変革を主導いただきます。 戦略立案からプロジェクトの企画、推進、および関係者との連携まで幅広くご担当いただきます。 また、KPI管理や予算策定・予実管理などの業務にも携わっていただきます。 変化を前向きに捉え、論理的に考え行動できる方のご応募をお待ちし…

Skills: Business Process Reengineering, Project Planning, KPI Management, Budget Planning, Stakeholder Collaboration

MEGALIS logo

Production Coordinator

MEGALIS

Minato, Japan • On-site

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Mid level

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  • Contract
  • Posted 2d ago
  • ~40 hrs/week

Responsibilities

The Production Coordinator manages schedules, deliverables, and asset tracking using ShotGrid to ensure VFX projects are delivered on time. They serve as the primary liaison between artists, supervisors, and clients while coordinating daily reviews and quality control.

Requirements

Candidates need 2-3 years of production coordination experience in VFX, animation, or film, with proficiency in ShotGrid and spreadsheets. Strong English communication skills are required, and Japanese language ability is preferred.

Full job description

Do you see production not just as scheduling, but as the art of keeping creativity moving?

We are looking for two Production Coordinators to join our Tokyo-based team, who will play a key role in supporting the delivery of world-class VFX for film and television. Our Production Coordinators are the connective thread between artists, supervisors, and clients, helping keep every part of production running smoothly and on schedule.

These roles are well suited to people who thrive in fast-paced, creative environments, and enjoy bringing people, ideas, and logistics together to make great work happen.

The ideal candidates will combine strong organisational skills with clear communication and a calm, proactive mindset. They will bring clarity to complexity, ensuring that both creative and technical teams have what they need to do their best work.

Key Responsibilities

  • Project Management: Track multiple shows, schedules, and deliverables using ShotGrid and other production tools. Maintain clear communication channels to ensure all departments meet internal and client deadlines.
  • Shot & Asset Tracking: Keep all assets and shots organised and up to date through completion. Assign tasks, track progress, and optimise resources across artist teams.
  • Communication Liaison: Serve as the central point of contact between departments and clients, providing timely updates on priorities, schedules, and delivery status.
  • Dailies & Reviews: Organise and manage daily reviews, taking detailed notes and entering feedback into tracking systems. Coordinate syncSketch and review materials for supervisors and key creatives.
  • Client Deliveries: Prepare and QC client delivery packages in collaboration with Editorial and Supervisors, ensuring accuracy and consistency.
  • Meeting & Documentation Management: Schedule and coordinate meetings, create agendas, capture action items, and maintain accurate documentation in ShotGrid and other databases.
  • Team Support: Supervise and mentor junior production staff, including Production Assistants, and support artist and supervisor needs across departments.
  • Problem Solving: Anticipate bottlenecks, communicate risks, and help implement solutions that keep production on track.

What You’ll Bring

  • Experience: At least 2–3 years of experience in production coordination or a similar role within VFX, animation, or film.
  • Software Proficiency: Experience with ShotGrid or equivalent production tracking tools, and strong spreadsheet skills (Google Sheets, Excel).
  • Communication Skills: Clear, confident communicator in both written and spoken English; Japanese language ability preferred.
  • Organisation & Initiative: Ability to manage multiple projects and deadlines while maintaining accuracy and attention to detail.
  • Industry Knowledge: Understanding of the VFX production pipeline, from asset creation through compositing.
  • Collaboration: A positive, adaptable team player who thrives in a multicultural environment.

If you’re ready to help keep creativity flowing and support the artists who bring incredible worlds to life, we’d love to hear from you.

Related keywords

VFXAnimationFilmShotGridSyncSketchProduction PipelineAsset CreationCompositingProject ManagementQuality ControlEditorialResource ManagementMulticultural EnvironmentGoogle SheetsExcelProduction Coordination

About MEGALIS

LinkedInVisit site

メガリス

Industry
Entertainment
Company size
51-200 employees
Founded
2017
Headquarters
Minato, Tokyo
LinkedIn followers
7,694

Megalis is a global VFX studio that was founded in 2017 in Tokyo and quickly became the premiere VFX studio in Japan. We also have an office in Avignon, close to our roots in Animation.

Offices: Kosen Bldg, Floor 5, Akasaka 4-8-15, Minato, Tokyo 107-0052, JP · Villa Créative, 33 bis Rue Louis Pasteur, Avignon, 84000, FR

AnimationGamesCreativeand VFX
View all jobs at MEGALIS

Frequently asked questions

How many Administrative jobs are open in Minato, Japan right now?

There are currently 19 open administrative positions in Minato, Japan listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Minato, Japan?

Companies currently hiring include AXA, Marriott International Hotels, Inc., Moncler, The Church of Jesus Christ of Latter-day Saints, IOM - UN Migration, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Minato, Japan?

Yes — 5 of the 19 open administrative positions offer remote or hybrid work (1 remote, 4 hybrid).

How do I apply for Administrative jobs in Minato, Japan?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

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