Rochester, New York, United States · On-site
Position Summary The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day office activities. This…
Skills: Written Communication, Verbal Communication, Microsoft Word, Microsoft Excel, Microsoft PowerPoint
Rochester, New York, United States · On-site
$18/hr–$19/hr
Customer Service Representative LPHI | K9 Resorts Penfield FLSA: Part-Time Hourly Non-Exempt At K9 Resorts, we deliver a luxury experience for dogs and peace of mind for their owners. Our award-winning pet care resorts c…
Skills: Customer Service, Sales, Upselling, Communication, Multitasking
Rochester, New York, United States · On-site
Position Summary The primary function of the Operations Trainee is to be responsible for learning all functional areas necessary to operate and manage a given branch. These functional areas will range from purchasing and…
Skills: Purchasing, Inventory Management, Basic Accounting, Billing, Office Administration
Rochester, New York, United States · On-site
Position Summary The primary function of the Operations Trainee is to be responsible for learning all functional areas necessary to operate and manage a given branch. These functional areas will range from purchasing and…
Skills: Purchasing, Inventory Management, Basic Accounting, Billing, Office Administration
Rochester, New York, United States · On-site
$23/hr–$29/hr
Essential Duties & Responsibilities Installs, maintains, and repairs university locking systemsCompletes project requests and estimates project costs for locking systems. Meets with requestors and vendors to research loc…
Skills: Mechanical Locking Systems, Electronic Locking Systems, Key Cutting, Rekeying, Door Hardware Maintenance
Rochester, New York, United States · Hybrid
$50k–$64k/yr
Essential Duties & Responsibilities Collaborates across departments and academic units to create and execute engaging programmingDevelops and implements comprehensive event plans, including itineraries, resources, and ot…
Skills: Event Planning, Project Management, Social Media Strategy, Customer Service, Hospitality Management
Rochester, New York, United States · Hybrid
$19/hr–$22/hr
Essential Duties & Responsibilities Processes HR employee data such as benefits, payroll deductions, talent development, remote employment requests, and timekeeping informationReviews and documents receipt of HR program …
Skills: HR Administration, Workday Learning, Employee Onboarding, Data Entry, Communication
Rochester, New York, United States · Hybrid
$36/hr–$40/hr
Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking a Commercial Lines Marketing Assistant to join our grow…
Skills: Commercial Lines Insurance, Account Marketing, Risk Analysis, Underwriting Criteria, Policy Rating
Rochester, New York, United States · On-site
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Job description: Job Title: Staffing Coordinator Pay: From $58,000.0…
Skills: Staffing Coordination, Scheduling, Communication, Problem-solving, Time-management
Rochester, New York, United States · Hybrid
$23/hr–$47/hr
Job Description Position Summary: The Legal Coordinator will provide a variety of administrative and project services supporting the intellectual property portfolio of the beer, wine, and spirits divisions, under the sup…
Skills: Intellectual Property Management, Trademark Clearance, Contract Administration, Legal Research, Document Management
Rochester, New York, United States · On-site
$16/hr–$17/hr
Essential Duties & Responsibilities Processes transactions quickly and accurately, following established cash handling proceduresProvides excellent service in a friendly, sincere, and courteous mannerMaintains cleanlines…
Skills: Cash Handling, Point Of Sale Systems, Customer Service, Time Management, Organization
Rochester, New York, United States · On-site
$19/hr–$26/hr
Essential Duties & Responsibilities Participates in meetings with project requestors to establish scope, job schedules, priorities, and timelineAssists in the review and approval of contract plans and specifications for …
Skills: Project Management, Construction Processes, Budget Management, Cost Estimation, Contract Review
Rochester, New York, United States · On-site
$65k–$75k/yr
Description We are Hiring! Job Posting: Accountant Location: Rochester, NY Department: Finance Employment Type: Full Time Schedule: Monday thru Friday days Salary: $65 to $75k As a regional agency of Catholic Charities o…
Skills: Financial Reporting, GAAP, Ledger Reconciliation, Budget Preparation, Financial Analysis
Rochester, New York, United States · On-site
$155k–$211k/yr
Position Summary: Friendly Senior Living is seeking an experienced, mission-driven healthcare leader to serve as Vice President & Administrator of The Friendly Home, a 181-member nursing home and rehabilitation community…
Skills: Healthcare Administration, Regulatory Compliance, Quality Assurance, Budgeting, Strategic Planning
Rochester, New York, United States · On-site
$60k–$75k/yr
Position Summary: Responsible for clinical and financial evaluation of hospital and community referrals for admission and re-admission to St. John's Home, including all aspects of the process: screening, insurance verifi…
Skills: Clinical Evaluation, Financial Evaluation, Insurance Verification, Bed Management, HIPAA Compliance
Rochester, New York, United States · Hybrid
$20/hr–$22/hr
Order Entry Specialist Full Time | Hybrid/ Onsite | Rochester, NY Salary Range: $20.00/ hr - $22.00/ hr Pay Transparency: Compensation may vary outside of this range depending on a number of factors, including a candidat…
Skills: Data Entry, Critical Thinking, Problem Solving, Attention To Detail, Organizational Skills
Rochester, New York, United States · On-site
$19/hr–$22/hr
Job Title: Medical Secretary Reports To: Practice Administrator Department Administrative Classification: Non-exempt Category: Full-time Location: LIGS Summary: Under the direction of the Practice Administrator, the Medi…
Skills: Multi-tasking, Attention to detail, Customer service, Interpersonal skills, Verbal communication
Rochester, New York, United States · On-site
$17/hr–$28/hr
We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate…
Skills: Order Entry, Medication Dispensing, Dosage Calculation, Customer Service, Patient Record Management
Rochester, New York, United States · On-site
$26/hr–$43/hr
Overview: The Commercial Deposit Support Specialist (DSS/CDSS) serves as a central point of contact, delivering exceptional support to ensure seamless management and servicing of commercial deposit accounts. This role re…
Skills: Commercial Deposit Servicing, Account Maintenance, BSA/AML/KYC Compliance, Treasury Management, Risk Management
Rochester, New York, United States · On-site
$22/hr–$24/hr
Overview The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems. Why work for DePaul? Make a positive difference in someone's life…
Skills: Attention To Detail, Microsoft Office, Accounting Skills, ADP, Verbal Communication
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Provides administrative and communication support for company messaging, internal updates, and public communications. Assists with preparing presentations, coordinating meetings, and maintaining corporate branding consistency.
Prefers an Associate or Bachelor's degree in Communications, Business, Marketing, or Public Relations. Requires proficiency in Microsoft Office and strong organizational skills for an entry-level role.
The Communications Office Assistant provides administrative and communication support for company messaging, presentations, internal updates, public communications, and day-to-day office activities. This entry-level role assists with preparing materials, coordinating communications, maintaining company information, and supporting executive and departmental initiatives. The position works closely with leadership and multiple departments to help ensure professional, accurate, and consistent communication across the organization.
Communications & Administrative Support
• Assist with preparing internal and external communications, announcements, and company updates.
• Support the coordination of meetings, presentations, and communication-related projects.
• Help organize and maintain company documents, communication materials, and presentation files.
• Respond to general inquiries and route communications to appropriate departments.
• Provide general office and administrative support to leadership and team members.
Presentations & Materials
• Assist with creating and formatting presentations, reports, spreadsheets, and meeting materials.
• Help prepare materials for company meetings, customer visits, conferences, and events.
• Maintain templates and ensure consistency in company branding and messaging.
• Support leadership with preparation of talking points, agendas, and communication documents.
Public & Corporate Communications
• Assist with drafting company announcements, newsletters, and communication materials.
• Support updates to company communication platforms, websites, and internal postings.
• Coordinate with departments regarding company updates, events, and announcements.
• Help maintain organized records of communications and marketing materials.
Event & Meeting Coordination
• Assist with scheduling meetings, conference calls, and company events.
• Coordinate logistics for internal meetings, visitor arrangements, and conference participation.
• Support preparation and organization for trade shows, community events, and company activities.
• Help track event materials, schedules, and attendee information.
Industry & Research Support
• Conduct basic research on industry trends, competitors, and market information.
• Assist with gathering information for reports, presentations, and company communications.
• Support special projects and administrative initiatives as assigned.
• Associate degree or Bachelor’s degree in Communications, Business, Marketing, Public Relations, or related field preferred.
• Entry-level experience or internship experience in office administration, communications, customer service, or related field preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Willingness to learn and support a variety of administrative and communication functions.
American Optics & Photonics Manufacturing Company
Syntec Optics (Nasdaq: OPTX) is an American optics and photonics manufacturing company located in Rochester, NY. The company develops, manufactures, and assembles custom optical solutions for defense & security, medical, and virtual reality applications. The company was originally started as Syntec in 1981. In 1997 Boston-based entrepreneur Al Kapoor started acquiring Syntec with its other affiliates and founded Syntec Optics. Its customers include leading multinationals, innovative defense contractors, and pioneering start-ups. Syntec Optics pioneered polymer optics that allowed plastics to replace glass as an effective, bio-compatible, and less expensive solution for optics. New nano-technology techniques like HRDT (High Refraction Diamond Turning) for newly invented highly engineered resins further enabled radical innovations that led to a dramatic reduction in product costs - as high as 50% in some cases. In 2016, the White House declared Optics and Photonics as America’s competitive advantage globally. Syntec Optics was a key partner of the team invited for the new Rochester, NY Photonics Institute announcement at the White House led by the Research Foundation of the State University of New York (RF SUNY). Syntec Optics has created hundreds of new jobs in Rochester, NY. Syntec Optics has become North America’s largest polymer optics assembly and opto-mechanical component provider. Renovation and development of a state-of-the-art manufacturing facility of more than 85,000 sq. ft. in size, built on over 7 acres of land, has allowed co-location of its polymer optics and optics assembly division with its optical mold, diamond turning optics, and optical coating division. Syntec’s affiliated opto-mechanicals division, called Wordingham Technologies, has also co-located. Offerings from all divisions are combined at the same location in the City of Rochester, NY, to make plastic optics assemblies for the full light spectrum.
Offices: 515 Lee Road,, Rochester, NY 14606, US · Syntec Optics (Building 2A), 515 Lee Road, Rochester, NY 14606, US · Wordingham Technologies (Building 1B), 515 Lee Road, Rochester, NY 14606, US · Syntec Optics, 1001 Bayhill Drive 2nd Floor, San Bruno, CA 94066, US
There are currently 268 open administrative positions in Rochester, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Rochester, RIT Packaging and Graphic Media Science, Rochester Housing Authority, Rochester Regional Health, GLC Business Services, Inc., among others. Browse the listings above to see every active employer.
Yes — 35 of the 268 open administrative positions offer remote or hybrid work (3 remote, 32 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
