LaBella AssociatesRochester, New York, United States · On-site
$55k–$75k/yr
We are currently hiring a full-time (40 hours/week) Divisional Operations Assistant in our Rochester, NY office to work closely with the Division Director, Operations Coordinator, and Technical Leadership. This position …
Skills: Financial Reporting, Project Administration, Microsoft Word, Microsoft Excel, Pivot Tables
Rochester, New York, United States · On-site
$24/hr–$26/hr
This is a secretarial position responsible for the performance of complex secretarial and routine administrative duties necessary for the efficient operation of a secondary school, office or special education program and…
Skills: Word processing, Database entry, Administrative support, Office management, Record keeping
Rochester, New York, United States · On-site
$20/hr–$21/hr
The work involves responsibility for the independent performance of difficult and complex clerical tasks requiring a high degree of independent judgment for decision making holding a high consequence of error. The use of…
Skills: Bilingual, Spanish translation, Word processing, Database entry, Clerical tasks
Rochester, New York, United States · On-site
Lattimore Physical Therapy is seeking an experienced full-time medical secretary in our fast-paced private practice. The candidate must be a team player who is dependable, and hard-working. The Position: The role of a Me…
Skills: Medical Secretary, Patient Flow Management, Administrative Support, Organizational Skills, Communication Skills
Rochester, New York, United States · On-site
$18/hr–$20/hr
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of Spanish an…
Skills: Office terminology, Business arithmetic, Spanish grammar, English grammar, Filing systems
Rochester, New York, United States · On-site
$16/hr–$18/hr
Make a Difference Every Day! We are seeking a compassionate, dependable Full Time/Day, Monday-Friday, Housekeeper for our Memory Care Residences located in Fairport, New York, to help ensure a clean, safe, and welcoming …
Skills: Housekeeping, Sanitization, Infection control, Waste disposal, Safety compliance
Rochester, New York, United States · On-site
$24/hr–$29/hr
About the Role Northern Air Systems is looking for a Customer Operations Coordinator to join our team in Rochester, NY. This is a hands-on, cross-functional role for an organized and proactive professional who enjoys kee…
Skills: Customer operations, Order administration, ERP systems, Data accuracy, Communication
Rochester, New York, United States · On-site
$19/hr–$25/hr
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. …
Skills: Patient care, Clinical assistance, Vital signs monitoring, Specimen collection, Diagnostic testing
Rochester, New York, United States · On-site
$19/hr–$31/hr
Position Highlights: Manage NTID technology procurement tasks from request through final delivery and setup, including creating purchase requisitions, maintaining accurate records, charging purchases to appropriate budge…
Skills: Technical support, Troubleshooting, Customer service, Inventory management, Asset tracking
Rochester, New York, United States · On-site
$23/hr–$38/hr
Position Highlights The University Advancement Executive Assistant provides executive-level administrative and operational support to the Vice President for University Advancement and the Associate Vice President for Adv…
Skills: Office management, Administrative support, Calendar management, Travel coordination, Meeting facilitation
Rochester, New York, United States · On-site
$16/hr–$20/hr
Position Highlights The Wellness Staff Assistant serves as a key member of Counseling & Psychological Services (CaPS), creating a welcoming, supportive, and professional environment for students seeking mental health ser…
Skills: Customer service, Administrative support, Electronic health records, Appointment scheduling, Communication
Rochester, New York, United States · On-site
$23/hr–$38/hr
Position Highlights Academic advisors function in order to support student success. Advising is a collaborative relationship between a student and advisor. Advisors take a student-centered approach that enriches student …
Skills: Academic advising, Student success, Interpersonal skills, Communication, Conflict resolution
Rochester, New York, United States · On-site
$60k–$65k/yr
As an Accounts Receivable Specialist, you'll manage the full billing and project setup lifecycle for Innovative Solutions — from invoice preparation and daily collection calls to project setup in Sage Intacct and Datto. …
Skills: Accounts Receivable, Microsoft Excel, Pivot Tables, Sage Intacct, Datto
Rochester, New York, United States · On-site
$63k/yr
STATUS: Full time /Exempt REPORTS TO: Marketing Manager LOCATION: Corporate Office (Rochester, NY onsite) COMPENSATION: The starting salary for this position is expected to be $62,500 annually. The actual salary will be …
Skills: Marketing, Social Media Strategy, Content Creation, Graphic Design, Project Management
Rochester, New York, United States · On-site
$26/hr–$30/hr
DATE: September 4th, 2026 STATUS: Full Time / Non-Exempt REPORTS TO: Technology Service Manager LOCATION: Corporate Office HOURS: 37.50 hours per week COMPENSATION: The starting hourly wage for this position is expected …
Skills: Technical support, Operational support, Troubleshooting, Online banking, Mobile banking
Rochester, New York, United States · On-site
$55k–$70k/yr
Commercial Leasing AssociatePosition Overview Mark IV Enterprises is looking for a motivated, personable, and detail-oriented Commercial Leasing Associate to join our team. This is an excellent opportunity for someone lo…
Skills: Commercial leasing, Property management, Tenant relations, Sales, Customer service
Rochester, New York, United States · On-site
$25/hr–$30/hr
Friendly Senior Living is seeking a Temporary Recruitment Specialist to support high-volume recruitment for front-line roles across our organization. This temporary opportunity is ideal for someone who enjoys connecting …
Skills: High-volume recruitment, Applicant tracking systems, Interview coordination, Candidate screening, Communication
Rochester, New York, United States · On-site
About Nabis Nabis is the #1 licensed cannabis wholesale platform in the world with the largest portfolio of cannabis brands, supplying $1B+ worth of cannabis products per year from hundreds of brands to retailers across …
Skills: Dispatch, Distribution, Warehouse management, Leadership, Communication
Rochester, New York, United States · On-site
$16/hr–$18/hr
Guest Services Ambassador (GSA): The Hotel's Face and Operations Utility! Your Challenge: Master the Front Desk, Deliver Excellence, and Support All Core Hotel Functions! Ready to be the essential face of our hotel and t…
Skills: Guest relations, Front desk operations, Conflict management, Sales, Revenue management
LiDestri FoodsRochester, New York, United States · On-site
$22/hr–$28/hr
About LiDestri Foods LiDestri Foods has grown from our roots as a pasta sauce and salsa manufacturer to become an R&D engine, formulating and producing innovative food products for our national and retailer brand partner…
Skills: Inventory control, Forklift operation, RF scanner usage, Pick list coordination, Cycle counting
LaBella Associates
Rochester, New York, United States • On-site
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The Divisional Operations Assistant supports leadership by managing financial records, project administration, and divisional performance reporting. They also coordinate with various internal departments to ensure smooth operations and provide general administrative support.
Candidates should have a bachelor's degree in Business Administration or equivalent experience and at least 2 years in a similar role. Proficiency in Microsoft Office, particularly Excel for financial analysis and PowerPoint for presentations, is required.
We are currently hiring a full-time (40 hours/week) Divisional Operations Assistant in our Rochester, NY office to work closely with the Division Director, Operations Coordinator, and Technical Leadership.
This position is responsible for performing a wide range of assignments including: the maintenance of financial spreadsheets and records; supporting project administration; and general administrative support as needed. The ideal candidate must be able to resolve problems independently with minimal supervision and interact with people on all levels including managers, staff, and clients.
Duties:
Salary Range: $55,000 - $75,000
The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.
Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.
LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.
LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.
Powered by Partnership
At LaBella Associates, our job is to create – structures, plans, ideas, results. As a nationally recognized Design Professional Corporation, that’s a given, right? But here’s what really drives us: creating partnership between our team and our clients. So much so that we become one team, unified in the unrelenting pursuit of exceptional on each and every project. Reliability. Accountability. Collaboration. Respect. Not skills we went to school for, but innate in LaBella team members. The pursuit of partnership is embedded in our culture—has been since our inception in 1978. And it affects client outcomes in profound ways. It means we’re built to expertly execute projects from start to finish. That we have the talent and resources to take on any challenge. That projects are completed on time, on budget, and beyond expectations. And that we win awards – not just for our talent, but also for our ethics, employee culture, and growth. Headquartered in Rochester, NY, LaBella is home to more than 2,200 multi-disciplinary consultants who plan, design, engineer, and manage public and private projects that enrich our communities. Our expertise is recognized in infrastructure, buildings, environmental, and energy projects throughout the eastern United States and Spain, with recent expansion into the United Kingdom. Across the breadth of LaBella’s disciplines and services, a legacy of exceptional quality and value are the common threads. Those outcomes are made possible by something even more foundational to our company and our culture—an enduring commitment to client partnership.
Offices: 300 State Street, Suite 201, Rochester, New York 14614, US · Olympic Towers, 300 Pearl Street, Suite 130, Buffalo, New York 14202, US · 105 N Tioga St, Suite 200, Ithaca, New York 14850, US · 316 S Clinton St, 2nd Floor, Syracuse, New York 13202, US · 4 British American Blvd, Latham, New York 12110, US
There are currently 457 open administrative positions in Rochester, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Rochester, RIT Packaging and Graphic Media Science, Rochester City School District, LaBella Associates, Rochester Regional Health, among others. Browse the listings above to see every active employer.
Yes — 42 of the 457 open administrative positions offer remote or hybrid work (7 remote, 35 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
