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The Lease Compliance Specialist manages the company's real estate lease portfolio by ensuring accurate rent payments, performing reconciliations, and maintaining lease data systems. They serve as a primary contact for landlords and internal stakeholders to resolve payment issues and ensure compliance with lease terms.
Candidates need 3-5 years of experience in real estate, leasing, or property management and a Bachelor's degree or equivalent experience. Proficiency in Microsoft Office, specifically advanced Excel, and experience abstracting commercial lease documents are required.
Job Summary:
The Lease Compliance Specialist supports the administration of the company’s real estate lease portfolio by ensuring accurate rent payments, reconciliations, and compliance with lease terms. This role maintains lease data systems, abstracts and audits lease information, and partners with cross-functional teams to support financial reporting and process improvements. The Leasing Specialist also serves as a key contact for landlords and internal stakeholders, resolving payment issues and ensuring timely, accurate communication.
What will you do?
Payments Management and Collections
Enter payments and process monthly rent roll for Advance Auto Parts and its subsidiaries, including but not limited to change approval process, landlord updates, rent changes and updates, CPI and FMV rent adjustments, rent holds, and lease expirations, terminations, and purchases to ensure rent and other payments are paid and/or stopped timely and accurately.
Validates and reconciles rent payment creation across systems to ensure that payments were properly created. Maintains validation and reconciliation documents for auditors and in accordance with compliance documentation.
Works with cross functional teams to implement new portfolios (integration requirements and terms), and to enhance processes and compliance documentation to manage payables and receivables as required to support correct GL entries.
Analyze property reconciliations from landlords and perform accurate and detailed reconciliations of accounts to ensure compliance with lease terms. Processes manual payments of charges or credit adjustments based on account reconciliations.
Prepare monthly, quarterly, and annual sales reporting requirements and percentage rent payments.
Process and maintain landlord/vendor data, monthly escrow payments, payments and receivables from Landlord reimbursements, tenant improvement allowances, subtenant receivables.
Data and Records Management and Abstraction
Abstracts, updates and maintains lease and other related information in the database to ensure complete and accurate lease information for use by Advance and to establish tracking of dates requiring administrative action such as option renewals and lease expiration dates, expense schedules, and other critical lease information and requirements.
Develop and monitor processes for records management, including database and paper files and creates and maintains procedures for ensuring data quality. Develop and conduct audits to ensure quality control of leases, lease compliance, and records.
Coordinates with other users how data is used to optimize data collection processes and coordinates with other departments input of specific information into the database. Analyze source data to understand its use across Real Estate and the Company. Communicate with various teams to resolve data issues and inconsistencies.
Validate abstraction of all Lease related data. Audits Lease system data and reports to determine the effectiveness of internal controls and the level of compliance with documents and applicable procedures, policies, and regulations.
Analyzes and interprets Lease Agreements and their ancillary documents to ensure proper application/compliance regarding billings and payments and disputes expenses when necessary and tracks savings when appropriate.
Reviews the effectiveness of existing internal controls and recommends improvements while working to build consensus among various entities as related to data collection.
Assist in the development and use of templates, forms and reports to support stakeholder information requirements.
Resolve data attribute conflicts in a timely manner.
Maintain an ownership approach to ensure that accurate data information is collected and disseminated in a timely and efficient manner.
Identify business critical data elements that are missing and determine best approach to obtain missing information. Tests and corrects errors, refines changes to electronic data. Makes suggestions relating to data and coordinates with other departments input of specific information into the database.
Maintenance of lease and other related information in the database to ensure complete and accurate lease information for use by Advance.
Landlord, Tenant & Community Relations
Coordinate timely response to all landlord inquiries, payment notices, and default letters relating to rent payments and resolve in a timely manner in accordance with management guidelines.
Work with landlords to resolve discrepancies and conflicts relating to rent payments, rent credits, and damages owed.
Communicates directly with internal contacts including, but not limited to, Legal Counsel, Lease and Property Accounting, Accounts Payable, Real Estate, Construction, and Field Team Members among others.
Communicates directly with external contacts including, but not limited to landlords, property managers, attorneys, accounting departments regarding payments and general requests from landlords or other departments.
Create and manages all weekly, monthly, and annual reports, including executive reporting and distributes.
Composes and prepares routine correspondence, rental notices, and letters.
Qualifications:
Strong analytical and problem‑solving ability
Experience abstracting commercial real estate lease documents
Advanced proficiency in Microsoft Office and PC skills, advanced Excel skills preferred
Excellent written and verbal communication skills
Ability to collaborate effectively and interface with multiple levels of management
High attention to detail with strong planning and organizational capability
Ability to independently manage shifting priorities, tight deadlines, and challenging situations with strong initiative
Ability to interpret an extensive variety of instructions from lease contracts and manage several abstract and concrete variables
Knowledge of commercial real estate
Certifications, Experience, and Education:
Experience: 3-5 years of experience in real estate, paralegal, leasing, facilities maintenance, or property management; and
Education: Bachelor’s Degree; or equivalent combination of education and experience.
Location & Work Availability:
This position is Hybrid (4 days in office, 1 day remote), based at our corporate headquarters in Raleigh, North Carolina. Flexibility for occasional travel may be required.
Benefits Summary:
We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: https://jobs.advanceautoparts.com/us/en/benefits
Company Overview:
Advance Auto Parts, Inc. is a leading automotive aftermarket parts provider that serves both professional installer and do-it-yourself customers. As of January 3, 2026, Advance operated 4,305 stores primarily within the United States, with additional locations in Canada, Puerto Rico and the U.S. Virgin Islands. The Company also served 809 independently owned Carquest branded stores across these locations in addition to Mexico and various Caribbean islands. Additional information about Advance, including employment opportunities, customer services, and online shopping for parts, accessories and other offerings can be found at www.AdvanceAutoParts.com.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state, or local protected class.
#LI-EM1
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class. We comply with all applicable federal, state, and local laws.California Residents click below for Privacy Notice:
Advance Auto Parts, Inc. is a leading automotive aftermarket parts provider that serves both professional installer and do-it-yourself customers. As of January 3, 2026, Advance operated 4,305 stores primarily within the United States, with additional locations in Canada, Puerto Rico and the U.S. Virgin Islands. The Company also served 809 independently owned Carquest branded stores across these locations in addition to Mexico and various Caribbean islands. Additional information about Advance, including employment opportunities, customer services, and online shopping for parts, accessories and other offerings can be found at www.AdvanceAutoParts.com.
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