Administrative Jobs in Quinte West, Canada (Now Hiring) — 166 open — Page 9

About us

EMS-Tech, a highly successful and growing engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For almost 40 years we have delivered projects great and small around the world. We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

In this role, you will provide an essential link between the Procurement, Project Management, and Engineering teams, ensuring that all project-related technical documentation is accurately processed in order to facilitate the project technical and schedule needs. You will manage a wide range of QA and project files—including drawings, reports, schedules, and correspondence—while ensuring compliance with internal Quality Management System (QMS) standards and procedures.

You will also play a key coordination role, working cross-functionally with internal teams and external vendors to facilitate timely review, approval, and distribution of the documents that is key to the successful delivery of our unique and complex projects. Your ability to stay organized, prioritize tasks, and maintain attention to detail will help ensure project timelines are met and documentation is complete, accurate, and accessible.

Here are some of the things you’ll be working on

• Process and manage QA and project documentation, including drawings, reports, manuals, tracking lists, correspondence and delivery records.
• Complete preliminary reviews to assess completeness and accuracy.
• Coordinate, track, and manage the distribution of documents between internal teams and external vendors.
• Process project management files as directed. Monitor document review cycles, follow up on approvals, and help maintain project schedules.
• Support drawing control activities, including transmittals, updates, and maintaining project files.
• Assist in compiling and organizing supplier and project information to create “Installation, Operating, and Maintenance (IOM) manuals”.
• Maintain accurate records within document control systems and ensure compliance with QMS standards.
• Collaborate with project teams and planners to prioritize document workflows, timelines, scheduling priorities and resource availability.
• Communicate with internal stakeholders and external partners to resolve documentation issues and gaps.

Qualifications:

• Diploma in Business or Office Administration (or equivalent experience), or 5 – 8+ years in a previous quality-based role in the construction, manufacturing, or project environment
• Experience with document control systems
• Proficiency in MS Office Suite, Bluebeam Revu, and Adobe Acrobat
• Strong organizational skills with high attention to detail and ability to manage multiple priorities
• Effective communication skills with the ability to collaborate across teams and external stakeholders

What We Offer

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program
• Career development opportunities
  
  

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge.
• Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.
  
  

Application Process

Please submit your application by applying directly to the opportunity on our careers page: https://ems-tech.net/careers/ . We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.