Administrative Jobs in Chicago, IL (Now Hiring) — 3,401 open — Page 168
Bridgepoint, LLC
Operations Specialist
Chicago, Illinois, United States · On-site
Mid level
We are a dynamic and growing workforce solutions partner specializing in task force assignments within the hospitality industry and beyond. We collaborate with hotels, resorts, and other businesses nationwide to deliver …
Skills: Operational Support, Issue Resolution, Escalation Management, Staffing Coordination, Written Communication
Alivio Medical Center
PATIENT REGISTRATION REPRESENTATIVE
Chicago, Illinois, United States · On-site
$18/hr–$20/hr
Entry level
Job DetailsJob Location: Chicago, IL 60608Salary Range: $18.25 - $20.00 HourlySUMMARY: Will be responsible for providing patients with superior customer service that support Alivio Medical Center’s operations; act …
Position: Regional Development Director Department: Development Office Location: Chicago, IL Work Type Designation: Hybrid. This role must report to the office at least 3 days per week. Reports to: National Director of I…
Skills: Major gifts fundraising, Donor portfolio management, People management, Strategic planning, Event management
Description Envision Unlimited is a full spectrum of care organization serving people with disabilities from infants to 80+ years old regardless of race, gender, religion, or ability to pay. Founded in Chicago in 1948, E…
Skills: Direct Service Support, Administrative Coordination, Medication Administration, Crisis Intervention, Case Documentation
The Learning Experience - Sauganash
Child Care Executive Director
Chicago, Illinois, United States · On-site
$73k–$99k/yr
Mid level
Benefits: Bonus based on performance Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development The Learning Experience – A Premium Early Chil…
Skills: People Management, Salesmanship, Business Growth, Recruitment, Conflict Resolution
Sr. Financial Systems Analyst Chicago, IL (Hybrid) The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful…
Skills: Financial Systems Management, Business Process Management, Requirement Gathering, User Acceptance Testing, SQL
Role: Associate Social Care Specialist Employment Type: Full-Time | Permanent Reports To: Social Care Manager Location: Hybrid (Chicago-based, in-office work, remote work, and in-community engagement at community events …
Skills: SDoH Screening, Resource Navigation, Care Coordination, Participant Advocacy, Case Management
Role Overview This position is responsible for the processing and follow up of US and Canada customer orders. The position requires extensive follow-through with customers, sales, production and logistics to ensure timel…
Skills: Order Processing, Customer Relationship Management, SAP, JDE, ERP
Role Overview This position is responsible for the processing and follow up of US and Canada customer orders. The position requires extensive follow-through with customers, sales, production and logistics to ensure timel…
Skills: Order Processing, Customer Relationship Management, SAP, JDE, ERP
Parent and Family Engagement Coordinator - Mather High School (2895)
Chicago, Illinois, United States · On-site
$45k–$50k/yr
Mid level
Job DetailsJob Location: Chicago - Chicago, IL 60602Position Type: Full TimeEducation Level: High School DiplomaSalary Range: $45,000.00 - $50,000.00 Salary/yearTravel Percentage: On-site About Our Organization: At Youth…
Skills: Parent Engagement, Community Outreach, Public Speaking, Interpersonal Communication, Program Management
Altair Advisers
Financial Planning Associate
Chicago, Illinois, United States · On-site
$50k–$65k/yr
Entry level
Job Title: Financial Planning AssociateFLSA Status: Non-ExemptReports to: Director of Financial Planning About Us: Altair Advisers is an independent wealth advisory firm providing investment management, financial plannin…
Skills: Financial planning, Data gathering, Data analysis, Financial modeling, Investment management
Work Direction: The Member and Guest Services Assistant is responsible for the full range of services to members and visitors, as well Trinity United Church of Christ (TUCC) ministry partners. Basic Function: The Member …
Skills: Reception, Data Entry, Customer Service, Microsoft Word, Mail Distribution
The offered salary will be determined by a variety of factors including an applicant’s education, years of experience, knowledge, skills, and abilities as well as internal equity and alignment with market data. Job…
Skills: Project Management, Data Analysis, Meeting Coordination, Writing, Editing
General Summary Performs the job functions of the Accounts Payable and Accounts Receivable Accountant according to established policies and procedures. Verifies accuracy of employee expense reports, issues checks, ACH, a…
Skills: Accounts Payable, Accounts Receivable, Bank Reconciliation, Journal Entries, Data Entry
Company Overview Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial in…
Skills: Communication Skills, Organization, Critical Thinking, Multi-tasking, MS Office
Legal Business Operations - Sr Specialist - Estate Accounts
Chicago, Illinois, United States · Hybrid
$70k–$90k/yr
Senior
Company Overview Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial in…
Customer Success Specialist - Up to $2,000 Sign-On Bonus!
Chicago, Illinois, United States · On-site
$33/hr–$35/hr
Mid level
About Us: Would you like to become part of a modern healthcare organization? Then come and join us today! Join our team and make a meaningful difference in the lives of individuals and families. Entyre Care is a high-gro…
Onsite Community Association Manager for Luxury High Rise Condo (UIC Area)
Chicago, Illinois, United States · On-site
$85k–$100k/yr
Senior
The Company: The Building Group has been a leader in residential property management for over 30-years, providing management services to over 20,000 residential units throughout Chicagoland. Our company is growing and se…
Job DetailsJob Location: Erie West Town Health Center - 1701 W. Superior St - Chicago, IL 60622Position Type: Full TimeSalary Range: $21.50 - $26.00 HourlyJoin the Erie team! Motivated by the belief that healthcare is a …
Skills: Case management, Advocacy, Outreach, Care planning, Risk assessment
About Meltzer Hellrung We strive to be the “new generation immigration solutions” provider with an innovative spirit to disrupt and constantly improve the immigration process for companies, employees and their families. …
Skills: Employment-Based Immigration, Case Management, PERM Process, Visa Preparation, Account Management
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Full-time
associate degree, bachelor degree
Health Insurance, Paid Time Off, Professional Development Opportunities
Posted 88d ago
~40 hrs/week
Responsibilities
Provide in-office operational support from the Chicago office, primarily focusing on weekend and holiday coverage. Act as the central point of contact for field teams and vendors to resolve day-to-day issues and triage escalations.
Requirements
Requires an associate's degree or equivalent experience with at least 2 years in operations, dispatch, or customer support. Must be able to work a schedule including weekends and holidays and possess strong communication skills.
Full job description
We are a dynamic and growing workforce solutions partner specializing in task force assignments within the hospitality industry and beyond. We collaborate with hotels, resorts, and other businesses nationwide to deliver expert-level interim and long-term support. While much of our work involves travel-based roles, we also offer local assignments for those seeking opportunities closer to home.
Job Summary:
The Operations Specialist at Hospitality Services Group (HSG) provides in-office operational support from the Chicago office, with primary responsibility for weekend and holiday coverage. This role keeps HSG operations running when most of the corporate team is off - serving as the central point of contact for field teams, on-property supervisors, and vendor partners across all HSG entities during off-peak hours.
The Operations Specialist handles incoming requests, resolves day-to-day operational issues, triages escalations, and ensures that nothing falls through the cracks between Friday close and Monday open. The role is built for someone who can work independently, exercise sound judgment, and keep operations steady during the times most leadership is unavailable.
Key Responsibilities:
Weekend & Holiday Operations Coverage
Serve as the primary in-office operations contact during weekends, holidays, and other designated off-hour coverage windows.
Monitor incoming communication channels, phone, email, ticketing, and messaging platforms and respond within established service levels.
Triage incoming requests by urgency and route to the correct internal team, vendor, or on-property leader.
Handle routine operational requests directly without requiring weekday leadership involvement.
Maintain visibility into open issues across HSG entities and ensure they are tracked through to resolution or proper handoff.
Field & On-Property Support
Support on-property supervisors, vendor leads, and field teams with operational questions and requests during coverage windows.
Coordinate last-minute staffing changes, call-offs, and coverage requests in partnership with the appropriate scheduling or talent acquisition contacts.
Provide quick-turn answers on policies, procedures, and standard processes to field teams.
Escalate urgent or high-impact issues to the appropriate corporate leader using established escalation protocols.
Issue Resolution & Escalation
Apply sound judgment to determine which issues can be resolved independently and which require leadership involvement.
Follow defined escalation paths for after-hours incidents, guest impact events, safety issues, vendor failures, or significant staffing gaps.
Document all significant events, decisions, and escalations in real time.
Prepare a clear weekend or holiday recap for leadership at the start of each business week, covering open items, resolved issues, and anything requiring follow-up.
Administrative & Operational Support
Maintain accurate records, logs, and trackers used to manage off-hour operations.
Process routine administrative tasks such as updates to schedules, trackers, and shared documentation.
Support weekday corporate teams with project work, data entry, and operational tasks during slower coverage periods.
Help maintain the Chicago office during coverage windows - receiving deliveries, supporting visiting team members, and managing basic office needs as required.
Process & Continuous Improvement
Identify recurring weekend and holiday issues and surface them to leadership with recommendations to prevent repeat occurrences.
Help build and maintain standard operating procedures for off-hour coverage.
Contribute to playbooks, escalation matrices, and reference guides used by the coverage function.
Qualifications & Skills:
Associate's degree or equivalent experience; bachelor's degree preferred.
2+ years of experience in an operations, coordinator, dispatch, or customer-support role ideally in hospitality, staffing, security, or multi-site service environments.
Strong written and verbal communication skills.
Proven ability to work independently, manage competing priorities, and exercise judgment without close supervision.
Comfortable working in business systems including email, ticketing, scheduling/workforce tools, and Microsoft Office (Excel, Word, Outlook).
Calm, professional demeanor when handling time-sensitive or escalated issues.
Reliable, accountable, and follow-through oriented - comfortable being the on-duty point of contact.
Must be able to work a schedule that includes weekends and holidays as the primary coverage pattern.
Bilingual (English/Spanish) preferred.
Why Join Us?
Competitive salary commensurate with experience
Comprehensive benefits package including health insurance, paid time off, and professional development opportunities
Gain diverse experience and expand your network
Be part of a supportive, high-energy team that's as passionate as you are
I understand that Bridge Point may conduct background checks and/or obtain consumer and investigative reports in connection with my application or employment, as permitted by the Fair Credit Reporting Act (FCRA) and applicable state laws. These reports may include information about my criminal history, employment, education, driving record, and other job-related data. I authorize the Company and its agents to obtain and use such reports and understand that I will receive a separate FCRA disclosure and authorization form. I also understand that employment may be contingent on passing a drug and/or alcohol test, and if applicable, I consent to the release of prior DOT-regulated drug and alcohol test results in accordance with 49 CFR Part 40.25. I release the Company and its agents from liability for the lawful use of this information and understand that this is not a contract of employment, and that if hired, my employment will be at-will unless otherwise stated in writing
How many Administrative jobs are open in Chicago, IL right now?
There are currently 3,401 open administrative positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Chicago, IL?
Companies currently hiring include Chicago Public Schools, Northwestern Medicine, Becker Friedman Institute for Economics, Ann & Robert H. Lurie Children's Hospital of Chicago, UChicago Medicine Ingalls Memorial, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Chicago, IL?
Yes — 851 of the 3401 open administrative positions offer remote or hybrid work (147 remote, 704 hybrid).
How do I apply for Administrative jobs in Chicago, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.