Cambridge, Massachusetts, United States · On-site
$31/hr–$57/hr
Band Level 2 Job Description Summary The Business Operations Coordinator provides direct administrative support to the BioMedical Research Data & Digital Leadership to ensure productivity through routine administrative a…
Skills: Executive Support, Calendar Management, Process Improvement, Onboarding Management, Microsoft Word
Cambridge, Massachusetts, United States · On-site
$31/hr–$57/hr
Job Description Summary The Business Operations Coordinator provides direct administrative support to the BioMedical Research Data & Digital Leadership to ensure productivity through routine administrative activities as …
Skills: Executive Support, Calendar Management, Process Improvement, Project Management, Confidentiality
Cambridge, Massachusetts, United States · On-site
$70k–$120k/yr
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This role works collaboratively to ensure a compassionate, supportive, and safe environment for patients an…
Skills: Patient Advocacy, Risk Management, Root Cause Analysis, Conflict Resolution, Microsoft Word
Cambridge, Massachusetts, United States · Hybrid
OverviewThe Human Resources (HR) Onboarding Specialist is responsible for overseeing the onboarding process for candidates from the offer accepted stage through the first day of employment (NEO). This position reviews on…
Skills: Onboarding, Background Screening, Compliance, HRIS, ATS
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Financial Systems Management, Event Planning, Executive Support, Budget Reconciliation, Grant Management
Cambridge, Massachusetts, United States · On-site
GDI provides best in class integrated, high level, facility maintenance services to The United States and Canada. We have more than 30,000 team members who will effectively contribute to the success of ours and our custo…
Skills: Floor Cleaning, Sanitization, Waste Management, Dusting, Window Cleaning
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Calendar Management, Administrative Support, Course Coordination, Relational Stewardship, Task Management
Cambridge, Massachusetts, United States · On-site
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Space Planning, Budget Management, Stakeholder Management, Revit, Microsoft Excel
Cambridge, Massachusetts, United States · Hybrid
About the Role: This role serves as a key member of the Medical Excellence and Operations team, supporting both Medical Excellence initiatives and Therapeutic Area Strategy & Operations activities that enable Field Medic…
Skills: Project Management, Portfolio Management, Stakeholder Engagement, Budget Management, Financial Forecasting
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Tessitura, CRM Management, Customer Service, Staff Supervision, Ticketing Operations
Cambridge, Massachusetts, United States · Hybrid
$94k–$127k/yr
Overview We are seeking a highly skilled and experienced Executive Assistant to provide consistent, high-level administrative support to senior leaders within the U.S. TTR Commercial Team. This role requires a proactive,…
Skills: Calendar Management, Travel Coordination, Microsoft Office Suite, Project Management, Executive Support
Cambridge, Massachusetts, United States · Hybrid
$77k–$94k/yr
Company Overview: Prime Medicine is a leading biotechnology company dedicated to creating and delivering the next generation of gene editing therapies to patients. The Company is leveraging its proprietary Prime Editing …
Skills: Procurement, Accounts Payable, Vendor Management, Financial Audit Support, Expense Management
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Operational Analysis, Data Modeling, Project Management, Change Management, Process Improvement
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Cash Management, Post-Award Operations, Financial Reporting, Accounts Receivable, Team Management
Cambridge, Massachusetts, United States · On-site
$45k–$73k/yr
At Forrester, we’re trusted to work on trailblazing, mission critical problems that business and technology leaders face today. That’s why we’re always looking to empower talented individuals to perform at their best eve…
Skills: Employee Experience, HR Operations, Onboarding, Offboarding, Data Reporting
Cambridge, Massachusetts, United States · On-site
$22/hr–$23/hr
Title:Custodian Job Description: Job Overview The Custodian is responsible for the cleanliness and sanitation of all areas assigned. Roles & Responsibilities To perform this job successfully and safely, an individual mus…
Skills: Janitorial Duties, Hazardous Waste Management, Motorized Cleaning Equipment Operation, Safety Compliance, Customer Service
Cambridge, Massachusetts, United States · On-site
$26/hr–$47/hr
Company Description About AbbVie AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a r…
Skills: Calendar Management, Event Planning, Budget Tracking, Executive Support, Microsoft Office Suite
Cambridge, Massachusetts, United States · On-site
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Curriculum Development, Pedagogy, Academic Operations, Faculty Support, Student Assessment
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Strategic HR Leadership, Employment Law, HR Operations, AI Integration, Workforce Planning
Cambridge, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Event Production Coordination, Staff Management, Workflow Management, Project Management, Budgeting And Invoicing
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Provides direct administrative support to the BioMedical Research Data & Digital Leadership to ensure productivity through routine and non-routine activities. Responsibilities include managing complex global calendars, coordinating meetings, and overseeing office and onboarding operations.
Requires a minimum of 5 years of administrative experience supporting executive-level managers and a high school diploma. Candidates should possess strong organizational skills, an agile mindset, and proficiency in standard office tools.
Internal job title: Business Operations Coordinator
Position Location: Cambridge, MA #LI-Onsite
* This role is based in Cambridge, MA. Novartis is unable to offer relocation support for this role: please only apply if this location is accessible for you.
We are seeking a highly organized and proactive Business Operations Coordinator to support the BR Data & Digital Leadership within Biomedical Research. In this role, you will be a trusted partner to leadership, enabling smooth day-to-day operations, coordinating complex activities across global teams, and driving administrative excellence through strong planning, discretion, and a continuous improvement mindset. This is an exciting opportunity for a professional who thrives in a dynamic environment and enjoys making a meaningful impact through high-quality operational and organizational support.
The Business Operations Coordinator provides direct administrative support to the BR Data & Digital Leadership to ensure productivity through routine administrative activities as well as non-routine activities and special projects.
Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
Independently identify and initiate process improvement areas across departments or function with limited direction
Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
Partnership with other BR Data & Digital Administrative Assistants for both day-to-day operations as well acting as backup
Other related job duties as assigned / Office & Site operations management
Onboarding management internal hires (Hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
Embrace the Novartis culture and model work behaviors that are consistent with each of the company’s core values.
Essential Requirements:
Experience supporing an executive level manager
Minimum 5 years of administrative experience
High school diploma required. Associates or Bachelor’s degree preferred or equivalent relevant experience.
Excellent planning and organizational skills
Agile mindset with the ability to adapt quickly, reprioritize effectively, and remain focused in a fast-moving and evolving environment
Proactive and solution-oriented, with the confidence to anticipate needs, take ownership, and drive work forward with limited direction
Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
Desirable Requirements:
Continuous improvement mindset with a demonstrated ability to identify inefficiencies, simplify processes, and implement practical solutions
Strong collaborative approach and proven ability to build trusted partnerships across teams, functions, and organizational levels
Learning agility and openness to change, with enthusiasm for new tools, ways of working, and opportunities to enhance team effectiveness
The salary range for this position is expected to be between: $31.08 and $57.75/hour. The final salary offered is determined based on factors like, but not limited to, relevant skills and experience, and upon joining Novartis will be reviewed periodically. Novartis may change the published salary range based on company and market factors.
Your compensation will include a performance-based cash incentive and, depending on the level of the role, eligibility to be considered for annual equity awards.
US-based eligible employees will receive a comprehensive benefits package that includes health, life and disability benefits, a 401(k) with company contribution and match, and a variety of other benefits. In addition, employees are eligible for a generous time off package including vacation, personal days, holidays and other leaves.
To learn more about the culture, rewards and benefits we offer our people click here.
The Novartis Group of Companies are Equal Opportunity Employers. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, marital or veteran status, disability, or any other legally protected status. We strive to create an inclusive workplace that cultivates bold innovation through collaboration and empowers our people to unleash their full potential.
The Novartis Group of Companies are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an e-mail to [email protected] call +1 (877)395-2339 and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
https://www.novartis.com/careers/careers-research/notice-all-applicants-us-job-openings
Novartis is an innovative medicines company. Every day, working to reimagine medicine to improve and extend people’s lives so that patients, healthcare professionals and societies are empowered in the face of serious disease. Our medicines reach more than 250 million people worldwide. Find out more at https://www.novartis.com See our community guidelines: https://go.novartis.social/3Nboxki
Offices: Novartis Campus, Basel, Baselstadt 4002, CH · One Health Plaza, East Hanover, NJ 07936, US · Calle 93B S-31, Bogota, Bogota, D.C. 110541, CO · Merrion Road, Dublin, County Dublin, IE · Na Pankraci 1724/129, Prague, Prague 140 00, CZ
There are currently 141 open administrative positions in Cambridge, MA listed on Clera. New openings are added daily as companies post roles.
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