Administrative Jobs in Cambridge, MA (Now Hiring) Jun 2026 — Page 7 | Clera

Administrative Jobs in Cambridge, MA (Now Hiring) — 141 open — Page 7

Harvard Division of Medical Sciences

Executive Assistant and Administrative Coordinator

Cambridge, Massachusetts, United States · Hybrid

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Executive Support, Calendar Management, Travel Coordination, Stakeholder Management, Briefing Material Preparation

Harvard Division of Medical Sciences

Program Director, CCSI

Cambridge, Massachusetts, United States · Hybrid

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Program Management, Project Management, Curriculum Development, Strategic Planning, Stakeholder Management

Harvard Division of Medical Sciences

NAGPRA Coordinator

Cambridge, Massachusetts, United States · Hybrid

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Analytical Writing, Research Skills, Interpersonal Skills, Project Management, Museum Cataloguing

Harvard Division of Medical Sciences

Director of Learning Experience and Design

Cambridge, Massachusetts, United States · Hybrid

$90k–$105k/yr

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Instructional Design, People Management, Project Management, Learning Management Systems, Adult Learning Principles

Harvard Division of Medical Sciences

Executive Director for the Fairbank Center for Chinese Studies and the Harvard China Fund

Cambridge, Massachusetts, United States · On-site

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Budget Management, Staff Supervision, Program Development, Strategic Planning, Mandarin Proficiency

Harvard Division of Medical Sciences

Compliance Specialist

Cambridge, Massachusetts, United States · Hybrid

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Sponsored Research Administration, Audit Coordination, Financial Compliance, Uniform Guidance, Internal Controls

Harvard Division of Medical Sciences

Financial Reporting Analyst

Cambridge, Massachusetts, United States · Hybrid

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Financial Reporting, Financial Analysis, Data Visualization, Excel, Power BI

Harvard Division of Medical Sciences

Program Manager, Christianity & The Common Good (CCG), Human Flourishing Program

Cambridge, Massachusetts, United States · On-site

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Project Management, Event Management, Financial Budgeting, Communications Strategy, Staff Supervision

Harvard Division of Medical Sciences

Custodial Supervisor

Cambridge, Massachusetts, United States · On-site

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Custodial Supervision, Cleaning Procedures, Staff Training, Performance Management, Budgeting And Finance

Harvard Division of Medical Sciences

Building Services Assistant

Cambridge, Massachusetts, United States · On-site

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Building Maintenance, Carpentry, Painting, HVAC Knowledge, Plumbing Knowledge

Harvard Division of Medical Sciences

Executive Director of the Fellowship Program

Cambridge, Massachusetts, United States · Hybrid

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Strategic Leadership, Academic Administration, Program Design, Budget Management, Staff Management

Harvard Division of Medical Sciences

Director of Financial Process Transformation

Cambridge, Massachusetts, United States · Hybrid

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Financial Process Transformation, Change Management, Stakeholder Management, Process Redesign, Financial Administration

Harvard Division of Medical Sciences

Portfolio Director, Harvard Institutes for Higher Education

Cambridge, Massachusetts, United States · Hybrid

$90k–$100k/yr

Senior

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Portfolio Management, Program Design, Strategic Outreach, Budget Management, Stakeholder Management

Harvard Division of Medical Sciences

Facilities Coordinator

Cambridge, Massachusetts, United States · On-site

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Building Maintenance, HVAC Systems, MEP Systems, Work Order Management, Customer Service

Harvard Division of Medical Sciences

Development Assistant

Cambridge, Massachusetts, United States · Hybrid

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Prospect Research, Administrative Support, Portfolio Coordination, Event Planning, Donor Relations

Harvard Division of Medical Sciences

Associate Director for Compliance and Title VI Coordinator

Cambridge, Massachusetts, United States · Hybrid

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Legal Research, Analytical Skills, Writing Skills, Organizational Skills, Case Management

Harvard Division of Medical Sciences

Research Navigator

Cambridge, Massachusetts, United States · Hybrid

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Process Design, Process Optimization, Data Analysis, Analytical Thinking, Problem Solving

Harvard Division of Medical Sciences

Librarian for Japanese Studies

Cambridge, Massachusetts, United States · Hybrid

Mid level

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Japanese Language Proficiency, English Language Proficiency, Collection Development, Reference Services, Research Support

Harvard Division of Medical Sciences

Associate Dean for Academic Programs

Cambridge, Massachusetts, United States · Hybrid

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Academic Leadership, Strategic Planning, People Management, Budgeting, Stakeholder Management

Harvard Division of Medical Sciences

Senior Director, City Talent and Student Engagement, Bloomberg Center for Cities

Cambridge, Massachusetts, United States · On-site

Senior+

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…

Skills: Program Leadership, Student Engagement, Public Service, People Management, Strategic Planning

Executive Assistant and Administrative Coordinator

Harvard Division of Medical Sciences

Cambridge, Massachusetts, United States • Hybrid

Senior

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Full-time
bachelor degree
Paid Time Off, Parental Leave, Medical Insurance, Dental Insurance, Vision Insurance, Retirement Plans
Posted 40d ago
~35 hrs/week

Responsibilities

Provides high-level executive support to the Faculty Director, including complex calendar and travel management across multiple time zones. Coordinates administrative operations and logistics for the Harvard Global Health Institute to ensure seamless execution of mission-critical activities.

Requirements

Requires a minimum of five years of related experience and a strong ability to manage competing priorities in a fast-paced environment. A bachelor's degree and experience in global health are strongly preferred.

Full job description

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

ABOUT HGHI:

The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health.

POSITION OVERVIEW:

Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position requires exceptional judgement, diplomacy and the ability to anticipate needs in a fast-paced, complex environment.

KEY RESPONSIBILITIES:

Executive Support to the Faculty Director (50%)

Maintain a highly proficient and professional image of the Harvard Global Health Institute and the Faculty Director by collaborating with the team to achieve the institute’s goals and forge strong employee relationships, interdepartmental relations, key stakeholder relationships, and public relations.
Manage complex calendar across multiple time zones, ensuring the faculty director is prepared, has needed materials, is on time, and in the right location for a complex series of meetings, events, and conferences both at HGHI, across Boston and during international travel.
Coordinate high-level meetings involving multiple stakeholders within HGHI, across Harvard, external organization and international partners.
Prepare briefing materials: synthesize reports, draft agendas, correspondence and letters of recommendation.
Track deliverables and deadlines for grants, reports and publications; proactively manage timelines to ensure smooth completion.
Arrange comprehensive travel logistics (flights, accommodation, ground transportation, conference registration). Process reimbursements (prepare and submit travel reimbursements for approval; submit corporate card and purchasing card receipts and documents for approval).

Administrative Coordination (30%)

Support Executive Director and senior staff on projects requiring logistics coordination, meeting preparation and event execution.
Coordinate AV needs, catering (with attention to dietary requirements), room setup and materials preparation for meetings and events. Print and copy meeting materials as requested. Take and distribute notes, as necessary.
Serve as primary contact for HGHI phone line, greet visitors, manage badges and parking.
Act as triage point for administrative issues and liaison between the institute and broader Harvard community.
Coordinate external visits, including scheduling, developing itinerary and meeting logistics.

Systems and Process Management (20%)

Maintain organized, confidential filing system for correspondence, records and administrative materials.
Collaborate with leadership to evaluate and implement administrative systems and procedures that optimize workflow.
Exercise sound judgement on routine administrative decisions; escalate complex issues appropriately.
Manage multiple concurrent projects with competing deadlines.

Qualifications

Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

Minimum five years of related experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills:

Experience in global health preferred. Bachelor’s degree is strongly preferred.
Strong organizational skills. Proven ability to manage competing priorities, complex schedules and high-volume workload.
Exceptional written and verbal communication; ability to draft professional correspondence independently.
Demonstrated ability to handle confidential information with tact and make sound decisions.
Self-directed with strong ability to anticipate needs and resolve issues independently.
Proven success working with diverse stakeholders including faculty, administrators, donors and international partners.

Additional Information

Standard Hours/Schedule: 35 hours per week
Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings: Identity
Other Information:
- This position will have a 3-month orientation and review period.

#LI-KP1

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Support for families and caregivers
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

Work Format: Hybrid

Harvard Job Function: General Administration

Union: 55 - Hvd Union Cler & Tech Workers

Salary Grade: 055

Department: Office of the President and Provost

FLSA Status: Non-exempt

Related keywords

Global HealthExecutive AssistantAdministrative CoordinationHarvard UniversityCalendar ManagementTravel LogisticsStakeholder RelationsBriefing MaterialsGrant TrackingEvent ExecutionProcess ManagementConfidential FilingHybrid WorkNon-exemptInterfaculty Initiative

About Harvard Division of Medical Sciences

LinkedIn Visit site

Industry: Higher Education
Company size: 501-1,000 employees

This is the official LinkedIn page for the Division of Medical Sciences at Harvard Medical School. The Division of Medical Sciences (DMS) at Harvard Medical School with the Faculty of Arts and Sciences of Harvard University offers six interdisciplinary programs leading to the PhD degree in the biomedical sciences: 1) Bioinformatics and Integrative Genomics (BIG) 2) Biological and Biomedical Sciences (BBS) 3) Immunology 4) Neuroscience 5) Speech and Hearing Bioscience and Technology (SHBT) 6) Virology These six programs share a common purpose: to foster a stimulating and supportive environment for research training in the biomedical science

View all jobs at Harvard Division of Medical Sciences