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Boston, Massachusetts, United States · Hybrid
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Boston, Massachusetts, United States · On-site
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Boston, Massachusetts, United States · On-site
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Boston, Massachusetts, United States · Hybrid
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Boston, Massachusetts, United States · Hybrid
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Boston, Massachusetts, United States · On-site
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Provide operational and project coordination support for the Department of Urology Research Program, including tracking timelines and implementing new workflows. Manage research communications, financial tracking, and the maintenance of departmental resources and documentation.
Requires a Bachelor's Degree in Business Administration or Finance with 0-1 year of project support or administrative experience. Must be proficient in Microsoft Office applications and possess strong verbal and written communication skills.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Research Operations & Project Coordination
- Coordinate departmental research initiatives and special projects under the direction of the Director
- Track project timelines, deliverables, and action items to ensure timely completion.
- Assist with implementation of new research processes, workflows, and operational improvements.
- Assist in preparation of the Annual Research Year in Review report.
- Support preparation of presentations, dashboards, and leadership reports.
- Maintain departmental tracking tools for research initiatives and operational performance.
- Support departmental strategic planning initiatives and operational priorities.
- Serve as a resource for Urology faculty regarding departmental research processes, forms, and available resources.
- Coordinate dissemination of new research policies, procedures, and institutional requirements.
- Assist investigators with locating templates, guidance documents, and operational resources.
- Maintain faculty biosketches, curriculum vitae (CVs), and other standardized investigator documents.
- Support onboarding of new faculty by providing research administrative resources and orientation materials.
Financial Management & Billing Support
- Assist with financial tracking for departmental research activities.
- Coordinate investigator billing, invoicing, and financial documentation.
- Monitor expenditures and assist with reconciliation of research-related expenses.
Research Communications & Information Management
- Maintain and update departmental research website content.
- Support development and ongoing maintenance of the departmental SharePoint site.
- Coordinate distribution of departmental research announcements, newsletters, and communications.
- Develop and maintain centralized repositories for research documents and resources.
4. Process Improvement & Documentation
- Develop, maintain, and update standardized templates, checklists, guidance documents, and operational toolkits.
- Create and organize departmental forms and reference materials to promote consistency across research activities.
- Assist in documenting standard operating procedures (SOPs) and best practices.
- Identify opportunities to improve administrative efficiency and streamline workflows.
- Perform other project coordination and administrative duties in support of the growing research program.
- Other duties as assigned
Education
Bachelor's Degree in Business Administration or Finance
Can this role accept experience in lieu of a degree?
No
Experience
Project support or administrative experience 0-1 year required
Knowledge, Skills and Abilities
- Knowledgeable of basic business administrative principles and project management best practices.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Ability to work on tight deadlines.
- Knowledge of file management and other administrative procedures.
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Mass General Brigham is an integrated academic health care system, uniting great minds to solve the hardest problems in medicine for our communities and the world. Mass General Brigham connects a full continuum of care across a system of academic medical centers, community and specialty hospitals, a health insurance plan, physician networks, community health centers, home care, and long-term care services. Mass General Brigham is a nonprofit organization that is committed to patient care, research, teaching, and service to the community. In addition, Mass General Brigham is one of the nation’s leading biomedical research organizations and a principal teaching affiliate of Harvard Medical School.
Offices: 399 Revolution Dr, Somerville, Massachusetts 02145, US · 800 Boylston St, Boston, Massachusetts 02199, US
There are currently 2,051 open administrative positions in Boston, MA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Mass General Brigham, MassDEP, BOSTON MEDICAL CENTER, BOSTON, Anna Jaques Hospital, Harvard Division of Medical Sciences, among others. Browse the listings above to see every active employer.
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