Boston, Massachusetts, United States · On-site
$33/hr
The 'Quin House is a multi-award-winning modern private social club in Back Bay that brings together a diverse mix of interesting and interested members of all ages, industries, and backgrounds to forge meaningful connec…
Skills: Administrative Support, Calendar Management, Vendor Management, Property Reporting, Accounting Support
Boston, Massachusetts, United States · Hybrid
Attention applicants: Do not apply for this position via the MassCareers website. Your application will not be received. To apply, follow the link below to the Attorney General’s Office direct application page. www.mass.…
Skills: Mediation, Consumer advocacy, Data analysis, Microsoft Excel, Verbal communication
Boston, Massachusetts, United States · On-site
We’re more than just a team – we’re a community dedicated to making a difference every day. At Olympia Hospitality, we create a fun, supportive environment where growth never stops, and success is celebrated together. Gu…
Skills: Guest services, Front desk operations, Team leadership, Staff training, Reservation sales
Boston, Massachusetts, United States · On-site
$65k/yr
This position is located at Portside at East Pier Drive I & II. About Company: RHO Residential is a premier property management company specializing in Class-A luxury apartment communities, with a primary focus on the Ne…
Skills: Management, Communication, Administrative, Organizational, Time management
Boston, Massachusetts, United States · On-site
Libraries and Learning Resources (LLR) seeks a Circulation Supervisor to manage the Circulation/Reserve Desk, support Library operations, and ensure timely and effective service for patrons. This includes keeping the Cir…
Skills: Supervision, Library operations, Customer service, Collection development, Cataloging
Boston, Massachusetts, United States · On-site
$90k–$130k/yr
COMPANY OVERVIEW KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a pati…
Skills: Leveraged loan trade lifecycle, LSTA conventions, ClearPar, Trade matching, Document generation
Boston, Massachusetts, United States · Hybrid
$70k–$75k/yr
KTA is seeking a Payroll Specialist to join our corporate team in a hybrid role based in Boston, MA or Virginia. This position is responsible for supporting accurate and timely payroll processing while ensuring complianc…
Skills: Payroll processing, Taxation, Employer paid benefits, Financial reporting, Operational reporting
Boston, Massachusetts, United States · Hybrid
$25/hr–$27/hr
Job Title: Development Associate, Special Events and Donor Relations Reports to: Director of Special Events and Director of Donor Relations Supervisory Position: No Position Status: Full Time Travel Required: Yes Hybrid:…
Skills: Event Planning, Donor Relations, Salesforce, Microsoft Office Suite, Data Management
Boston, Massachusetts, United States · On-site
$68k–$90k/yr
Primary Purpose of Position: Act as primary assistant to Senior Accountants relating to day-to-day general accounting tasks such as customer/client billings, accounts receivable issues, accounts payable invoice processin…
Skills: General accounting, Accounts receivable, Accounts payable, Financial reporting, Management reporting
Boston, Massachusetts, United States · On-site
$90k–$124k/yr
Primary Purpose of Position: Provide legal support to Senior Vice President, Regional General Counsel with regard to leasing, property management, acquisitions and dispositions, real estate financings, real estate develo…
Skills: Legal support, Leasing, Property management, Contract drafting, Contract negotiation
Boston, Massachusetts, United States · Remote OK
$80k–$100k/yr
ABOUT THE ROLE: As a People Operations Partner at Talon.One, you'll be part of our 18-person People & Culture team, helping shape both our business and culture. You'll partner closely with our Senior People Operations Pa…
Skills: People Operations, HR Administration, Payroll Administration, Benefits Administration, HRIS
Boston, Massachusetts, United States · On-site
Project Coordinator - Multifamily Department: Climate Equity and Impact Employment Type: Permanent - Full Time Location: Downtown Boston - Tremont Street Compensation: $52,088 / year Description The Climate Equity & Impa…
Skills: Project management, Microsoft Access, Microsoft Excel, Database management, Spreadsheet management
Boston, Massachusetts, United States · On-site
JOB DESCRIPTION (Analyst): Under direct supervision, assist in the collection and analysis of data for senior staff to use in order to formulate an opinion of the market value of real estate for the purposes of dispute r…
Skills: Data collection, Market analysis, Real estate appraisal, Database management, Property inspection
Boston, Massachusetts, United States · On-site
Global Resource Solutions, Inc. (GRS) is seeking an enthusiastic, motivated, detail orientated, and talented individual for the position of Activity Security Representative I. Job Description: Summary: The Activity Secur…
Skills: Security support, Document control, Classified material handling, Personnel security, Access control
Boston, Massachusetts, United States · Hybrid
$70k–$85k/yr
COMPANY OVERVIEW KKR is a leading global investment firm that offers alternative asset management as well as capital markets and insurance solutions. KKR aims to generate attractive investment returns by following a pati…
Skills: Investment operations, Private credit, Securitization structures, Capital markets, RMBS
Boston, Massachusetts, United States · Hybrid
Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise…
Skills: Admissions support, Program operations, Administrative support, Data management, Event planning
Boston, Massachusetts, United States · On-site
Job Description The Warehouse Worker’s main responsibilities include receiving and processing incoming products, preparing orders for transport, and performing inventory and quality control duties. This person ensures th…
Skills: Inventory control, Quality control, Order picking, Labeling, FIFO inventory management
Boston, Massachusetts, United States · On-site
Life at Harvard Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United Sta…
Skills: Cleaning, Sanitizing, Sweeping, Mopping, Vacuuming
Boston, Massachusetts, United States · On-site
$20/hr–$25/hr
About Asbury Herb Chambers is part of Asbury Automotive Group (NYSE: ABG), a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership …
Skills: Title processing, Automotive accounting, Contract examination, Registration documentation, Attention to detail
Boston, Massachusetts, United States · On-site
Omni Boston Hotel at the Seaport DON’T JUST FOLLOW TRENDS. SET THEM AT THE OMNI BOSTON HOTEL AT THE SEAPORT We don’t do cookie-cutter. At Omni, we look for individuals who bring fresh perspectives, bold ideas…
Skills: Customer service, Front desk operations, Problem-solving, Communication, Multi-tasking
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The Administrative Assistant provides high-level support to the Director of Engineering by managing schedules, property records, and vendor communications. They are also responsible for preparing financial reports, processing invoices, and ensuring operational efficiency across multiple properties.
The ideal candidate has prior experience in administrative or property management support and possesses advanced proficiency in Microsoft Office applications. Strong organizational, communication, and problem-solving skills are required to handle competing priorities in a fast-paced hospitality environment.
The 'Quin House is a multi-award-winning modern private social club in Back Bay that brings together a diverse mix of interesting and interested members of all ages, industries, and backgrounds to forge meaningful connections, expand lives and create a community of impact.
A vibrant, reimagined hospitality venture intended to enrich the lives of those who join, the club is based on the core principles of providing a place in the city that embraces diversity & inclusivity, stimulating experiences in programming, amazing food and beverage, beautiful design, top-notch hospitality and philanthropy
WHO ARE WE LOOKING FOR?
The ideal candidate is a proactive, highly organized self-starter with an entrepreneurial spirit, a strong service orientation, and the judgment to support both property operations and senior leadership. This person is passionate about maintaining well-run properties, keeping projects and administrative priorities on track, and delivering thoughtful hospitality. The role requires excellent follow-through, discretion, strong technology skills, and the flexibility to work across multiple local properties as business needs require.
Primary Responsibilities
The Administrative Assistant will support all assigned properties and the Director of Engineering. The role serves as a point of communication among tenants, vendors, contractors, and internal teams; maintains accurate records and schedules; tracks deliverables; and helps ensure timely follow-up. Duties require flexibility in both schedule and location, and reporting to multiple local properties may be required within a single day.
ESSENTIAL JOB ELEMENTS
The responsibilities of this position may vary significantly from day to day and week to week.
Primary Responsibilities
Executive and Administrative Support:
Vendor Administration:
Property Reporting and Accounting:
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands and reach with hands and arms and frequently ascend and descend multiple flights of stairs. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee may frequently lift and/or move up to 40 pounds.
Where Substance Meets Style.
We're hiring! You may view our open roles here: https://www.workwithusqh.com/ The ‘Quin House is a private social club, a gathering place that reflects the new Boston—a city that continues to transform itself into a wellspring of technological, artistic, and cultural innovation. Nestled in the heart of Boston’s Back Bay neighborhood, the club provides a place for the interesting and interested to meet, to socialize, and to inspire connections and meaningful experiences. We have a vision to create a diverse social club that brings together the region’s interesting and interested leaders, creators, innovators, and rising stars to forge meaningful connections, expand lives, create a community of impact and while we are at it – have some fun. Located at 217 Commonwealth Avenue, the clubhouse is an iconic McKim, Mead and White building. Originally The Algonquin Club, established in 1886, it remains the only building in Boston specifically designed as a social club. As The ‘Quin House, the interior has been re-imagined by renowned Creative Director and Designer, Ken Fulk as a vibrant playground for the mind, body and spirit. Designed to stimulate the senses from eye-catching decor to the delicious culinary experiences and exciting programming. The result is a chic, comfortable and inviting home away from home. A place for members to connect, dine, drink, play, inspire, train, host, and contribute. Our expansive culinary offerings showcase a wide array of enticing epicurean experiences with options to fit all occasions and appetites. Working with only the best suppliers and local whenever possible. The ‘Quin House offers only ethically and sustainability sourced ingredients. Employment Inquiries [email protected]
Offices: 217 Commonwealth Ave, Boston, Massachusetts 02116, US
There are currently 2,884 open administrative positions in Boston, MA listed on Clera. New openings are added daily as companies post roles.
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