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Manage daily office operations and serve as the primary on-site contact to ensure seamless service delivery for attorneys and staff. Coordinate conference room logistics, event execution, and vendor relations while supporting regional initiatives.
Preferred bachelor's degree and at least two years of administrative experience in a professional services environment. Must be proficient in Microsoft Office and possess strong organizational and communication skills.
As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.
JOB DESCRIPTION
The Administrative Services Coordinator is experienced in a professional services environment and is responsible for a wide variety of administrative duties supporting the San Francisco team of attorneys and staff. The ideal candidate has a high level of professionalism, is detail oriented, process-driven, and has excellent communication, interpersonal, and follow-up skills and is committed to providing high-quality support services to internal and external stakeholders. The candidate should have a “can-do” attitude, take initiative, with the ability to multi-task and prioritize. The position will report to the Regional Administrative Services Manager and Regional Director of Administration and will work closely with the local team as well as members from other offices across the firm.
Serve as the primary on-site operational contact, ensuring continuity across all departments
Independently manage daily office operations, anticipating needs and resolving issues promptly
Maintain a consistent, professional, and client-ready office environment always
Prepare expense reports for various departments
Reception desk coverage for Guest Services
Provide basic troubleshooting support for office and conference room technology
Coordinate with IT to ensure timely resolution of technical issues and maintain operational readiness
Assist with setup and maintenance of workstations, conference room technology, and related equipment
Coordinate and oversee conference room operations, including scheduling, setup, and execution of meetings, depositions, and events
Partner with Guest Services to ensure high-quality delivery of food & beverage, room setup, and event logistics
Provide hands-on support for internal and client-facing events, ensuring alignment with Firm standards
Partner with Guest Services to ensure a seamless and elevated client and visitor experience
Serve as a point of escalation for service-related issues requiring operational oversight
Support coordination of visiting attorneys and high-priority client needs as required
Liaise with building management and vendors to address maintenance, facilities, and service-related issues
Act as a liaison between Conference Services, Guest Services, IT, Facilities, and Administrative teams
Ensure alignment and communication across departments to support seamless service delivery
Support regional and firmwide initiatives, projects, and leadership requests with minimal direction
Provide support to the Silicon Valley (Palo Alto) office, including event coordination and operational coverage as needed
Travel between offices as required to support business needs
Bachelor’s degree preferred
Minimum of two years of administrative experience preferred
Proficiency in Microsoft Office Suite
Ability to communicate effectively within the team
Flexible and willingness to adapt
Excellent organizational, problem-solving, and communication skills.
Excellent communication and interpersonal skills.
Ability to identify and provide suggested solutions for office or administrative service-related issues.
The salary range in San Francisco, CA for this position is $65,000 - $80,000 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and location. This range is specific to our San Francisco office and may not be applicable to other location.
Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.
The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Professional business references and a background screening will be required for all final applicants selected for a position.
If you need assistance or an accommodation due to a disability you may contact [email protected].
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
At Alston & Bird, a leading international firm, our people trust the people they work for, take pride in what they do, enjoy the people they work with and serve the communities in which they live. Our workplace culture has been praised as one of the most open and receptive in the United States, not only among law firms, but also among all businesses. Alston & Bird has been ranked by Great Place to Work as a "100 Best Companies to Work For" for 27 consecutive years. We have offices in Atlanta, Brussels, Century City, Charlotte, Chicago, Dallas, London, Los Angeles, New York, Raleigh, San Francisco, Silicon Valley and Washington, D.C.
Offices: 1201 W. Peachtree Street, Suite 4900, Atlanta, GA 30309, US · 90 Park Avenue, New York, NY 10016, US · 1120 South Tryon Street, Suite 300, Charlotte, NC 28203-6818, US · 950 F Street, NW, Washington, DC 20004, US · 555 Fayetteville Street, Suite 600, Raleigh, NC 27601, US
