- A multi‑state commercial insurance carrier is seeking an Office Services & Facility Maintenance Assistant to support efficient mailroom operations and assist with minor maintenance tasks that contribute to the overall …
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$38k–$41k/yr
Full-time
high school
Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short-term Disability, Long-term Disability
Posted 22d ago
~40 hrs/week
Responsibilities
Manage all incoming and outgoing mail, packages, and courier services while maintaining accurate shipment logs and supply inventory. Perform minor building repairs, routine facility inspections, and provide general office support including furniture relocation and event setup.
Requirements
Requires a high school diploma or GED and basic computer proficiency in Microsoft Office and Outlook. Candidates must be physically able to lift up to 50 lbs and may need a valid driver's license for offsite runs.
Full job description
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A multi‑state commercial insurance carrier is seeking an Office Services & Facility Maintenance Assistant to support efficient mailroom operations and assist with minor maintenance tasks that contribute to the overall condition, safety, and functionality of the facility and grounds. This versatile, hands‑on role requires strong organizational skills, attention to detail, and the ability to perform physical tasks.
This position is onsite at our Long Beach, NY location and cannot be performed remotely. Typical hours are Monday through Friday 9am-5pm with an hour for lunch (35 hours a week). You will be eligible for a full benefits, 3 weeks' vacation time, and sick time.
Key Accountabilities/Deliverables:
Receive, sort, and distribute incoming mail, packages, and inter-office correspondence in a timely manner
Prepare outgoing mail and packages for shipment, ensuring proper packaging, labeling, and postage using mailroom equipment such as postage meters and scanners
Coordinate pickups and deliveries with various external courier services (e.g., USPS, FedEx, UPS).
Maintain accurate logs and records of all incoming and outgoing tracked shipments and deliveries using mailroom software or systems
Monitor and manage the inventory of mailroom and general office supplies (e.g., envelopes, paper, packaging materials), placing orders as needed to ensure adequate stock levels
Handle confidential or sensitive mail and documents with discretion according to security protocols.
Perform minor interior and exterior building repairs, including basic carpentry, painting, plumbing, and general upkeep
Conduct routine inspections of the facility and grounds to identify maintenance needs or safety hazards; report findings to the Facility Manager
Assist with meeting room setups, internal events, and general office support tasks
Move office furniture and assist with desk relocations, office cleanouts, and workspace adjustments.
Escort or supervise external contractors performing maintenance, repairs, or installation work within the building
Technical Knowledge and Understanding:
High school diploma or general education degree (GED) required.
Basic computer proficiency (Microsoft Office & Outlook as well as data entry)
Familiarity with mail processing equipment (postage meters, scanners)
Ability to use basic maintenance tools and equipment
A valid driver's license and a clean driving record may be required for offsite mail runs or picking up supplies.
Experience:
Prior experience in a mailroom, shipping/receiving, facilities, or building maintenance role preferred.
Ability to perform physical activities including standing for extended periods, lifting, pushing, pulling, and carrying items up to 50 lbs (or more with equipment such as a dolly)
Strong organizational skills, attention to detail, and time‑management abilities
Effective problem‑solving skills and strong communication and interpersonal abilities
Demonstrated reliability, self‑motivation, and ability to work independently
Customer‑service oriented and adaptable to changing priorities and situations
The expected pay range for the role is $40,000 - $44,000. The specific offer will depend on an applicant’s skills and experiences. The disclosed pay range estimate may also be adjusted for the applicable geographic differential for the location in which the position is filled.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.
#LI-Onsite
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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program
Core Specialty, through its subsidiary insurers, offers a diversified range of property, casualty, and marine insurance products for small to mid-sized businesses.
We have the capital to take on risk, the underwriting talent in place, decisive leadership team, infrastructure, and a proven track record of making things happen – fast!
When you’re ready to solve your toughest insurance needs, we’re ready to get it done for you.
We free customers up to focus on their business by taking the load of complicated specialty insurance off their hands.
We break down the walls of bureaucracy to provide optimal underwriting solutions for brokers.
We’re ready, equipped, and motivated to get the job done, efficiently and professionally, by empowering experts with what they need to move quickly on behalf of customers and their brokers.
Our specialty focus is the essential part of our identity.
It is at our core.
Offices: 201 East 5th St, 1200, Cincinnati, OH 45202, US
How much do Security & Safety jobs in New York pay?
Based on 2546 listings with disclosed salaries, most security & safety jobs in New York pay between $70k–$180k per year. Individual offers vary with seniority, company size, and specialization.
How many Security & Safety jobs are open in New York right now?
There are currently 7,383 open security & safety positions in New York listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Security & Safety roles in New York?
Companies currently hiring include Allied Universal, New York City Housing Authority (NYCHA), First Student, The TJX Companies, Inc., MileHigh Adjusters Houston, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Security & Safety jobs in New York?
Yes — 1001 of the 7383 open security & safety positions offer remote or hybrid work (242 remote, 759 hybrid).
How do I apply for Security & Safety jobs in New York?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.