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$80k–$100k/yr
Full-time
bachelor degree
Posted 9d ago
~40 hrs/week
Responsibilities
The Executive Assistant provides comprehensive administrative and operational support to the President, including calendar management, travel coordination, and communication liaison. They also facilitate project-related meetings, track milestones, and ensure the efficient operation of the executive office.
Requirements
Candidates should have five or more years of experience supporting senior executives, preferably within the construction or engineering industry. A bachelor's degree in business administration or a related field is preferred, along with proficiency in Microsoft Office and document management systems.
Full job description
Executive Assistant to the President
Who are we
Technico Construction Services Inc. is a general contractor specializing in working for public agencies such as SCA, MTA, and NYCHA. Technico builds complex, large projects with single-project budgets of up to $500 million. We foster an environment where employees build lasting relationships with our clients, subcontractors, associates, and affiliates. We focus on creative solutions to industry challenges. Members of the organization are encouraged to grow their talent to their full potential. We create a productive and balanced work environment by embracing positive changes on every job.
Position Summary
The Executive Assistant to the President provides comprehensive executive, administrative, and operational support to the company's President. the President's calendar, communications, priorities, and special initiatives while ensuring the efficient operation of the executive office. The Executive Assistant acts as a liaison between the President and internal and external stakeholders, exercises sound judgment in handling confidential matters, and provides broad support across the organization to help achieve strategic and operational objectives. This role requires exceptional organizational skills, adaptability, professionalism, and the ability to anticipate needs in a fast-paced construction environment.
Key Responsibilities
Executive Support
Manage and maintain the President's complex calendar, including scheduling meetings, appointments, and project site visits.
Prioritize competing demands and proactively resolve scheduling conflicts.
Coordinate domestic travel arrangements, accommodations, and detailed itineraries.
Coordinate activities and communications among departments to ensure alignment and timely execution of executive priorities.
Provide broad administrative and operational support to the President and executive leadership team as needed.
Screen and prioritize phone calls, emails, and correspondence.
Prepare reports, presentations, meeting agendas, and other executive documents.
Draft correspondence and communicate on behalf of the President as appropriate.
Maintain confidential files and sensitive company information.
Support the planning and execution of company meetings, leadership retreats, employee events, and client functions.
Support the planning and execution of company meetings, leadership retreats, employee events, and client functions.
Meeting & Project Coordination
Organize executive meetings, leadership meetings, and board meetings.
Prepare meeting materials, record meeting minutes, and track action items.
Follow up with internal departments to ensure timely completion of assigned tasks.
Coordinate company events, client meetings, and executive functions.
Communication & Relationship Management
Serve as a primary point of contact between the President and employees, clients, vendors, subcontractors, and business partners.
Foster positive relationships while maintaining professionalism and confidentiality.
Coordinate communications across departments to support organizational objectives.
Construction Industry Support
Coordinate project-related meetings and executive site visits.
Track key project milestones and executive follow-up items.
Coordinate with project managers, estimators, safety personnel, and field leadership regarding executive requests.
Support special projects and strategic initiatives assigned by the President.
Additional Responsibilities
Anticipate the President's needs and proactively identify solutions.
Handle multiple priorities while meeting deadlines in a dynamic environment.
Perform other administrative and operational duties as assigned.
Qualifications
Education
Bachelor’s degree in business administration or a related field preferred.
Experience
Five or more years of experience supporting senior executives, preferably within the construction, engineering, architecture, or related industry.
Exceptional organizational and time management skills.
Strong written and verbal communication abilities.
Excellent attention to detail and accuracy.
Ability to maintain strict confidentiality and exercise sound judgment.
Strong problem-solving and decision-making skills.
Ability to prioritize multiple tasks in a fast-paced environment.
Professional demeanor with excellent interpersonal skills.
High degree of initiative, flexibility, and adaptability.
Technical Skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Experience with Adobe Acrobat and electronic document management systems.
Experience with scheduling and virtual meeting platforms.
Physical Requirements
Ability to sit for extended periods while working at a computer.
Occasionally lift or move up to 20 pounds.
Occasional travel to company offices, project sites, and meetings as needed.
Work Environment
This position is primarily office-based within a professional construction company environment.
Success Factors
The successful candidate is proactive, highly organized, resourceful, and capable of managing confidential information with integrity. They anticipate executive needs, communicate effectively with stakeholders at all levels, and contribute to the overall efficiency and success of the President and the organization.
Technico Construction Services, Inc. is a full-service general construction and construction management firm, with a strong history of success in multimillion-dollar capital improvement projects for public agencies, including MTA, NYC School Construction Authority, NYC Housing Authority and others.
Technico plans and executes construction projects for the public and private sector including new buildings, interior and exterior renovations, alterations and landmark restorations.
Offices: 25-39 Borden Avenue, Long Island City, New York 11101, US
General Contracting and Construction ManagementConstructionBuilding MaintenanceProject Management
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