Office of the Illinois Secretary of State Alexi Giannoulias Job Title: Talent Acquisition Specialist (Managerial Asst III) Division: Personnel – Talent Acquisition Union: N/A Location: 501 S Second St, Springfield, IL – …
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$75k–$90k/yr
Full-time
bachelor degree, professional certificate
Posted 25d ago
Apply by Oct 10
~40 hrs/week
Responsibilities
The role focuses on sourcing, screening, and onboarding high-quality candidates, particularly for specialized IT and Communications roles. It involves collaborating with hiring managers to refine recruiting practices and maintaining a robust talent pipeline.
Requirements
Requires a bachelor's degree equivalent with coursework in public or business administration and at least three years of professional talent acquisition experience. Preference is given to candidates with HR certifications and experience in high-volume IT recruitment.
Full job description
Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title: Talent Acquisition Specialist(Managerial Asst III) Division: Personnel – Talent Acquisition Union: N/A Location: 501 S Second St, Springfield, IL – Sangamon County Salary: Anticipated$75,000 to $90,000 annually, commensurate with experience Benefits:https://cms.illinois.gov/benefits/stateemployee.html
Note: The inclusion of a cover letter and resume is required, in addition to the submission of the application.
Overview:
The Illinois Secretary of State Human Resources Department is composed of over 50 team members, based in both Chicago and Springfield, who together manage the day-to-day recruitment, hiring, onboarding, and management of employees for the Illinois Secretary of State. The ILSOS has over 4,200 employees who work in 25 departments across the entire State. The Human Resources Department, on average, hires and promotes 100 new employees a month, after recruiting and interviewing many applicants. Managing the beginning of this stream is the Talent Acquisition unit, (“TA”), which focuses on assisting ILSOS in all recruitment but especially endeavors to create methods and processes for attracting talented candidates in highly specialized roles, such as, Information Technology and Communications, and uses metrics and data to track progress on these special hiring initiatives.
The Talent Acquisition Specialist position, (“TAS”), reports to the Talent Acquisition Manager, located in Chicago, and aids in identifying hiring needs related to sourcing, screening, and onboarding candidates. This role will collaborate closely with HR and hiring managers to attract high-quality talent in-line with the agency’s goals and culture.
Key Responsibilities:
Source candidates using job boards, social media, and networking platforms.
Screen resumes and assesses candidate qualifications.
Build and maintain a talent pipeline for current and future hiring needs.
Maintain candidate pipelines and provide updates to Personnel.
Collaborate with the TAM to refine recruiting practices.
Focus on specific roles or departments depending on organization needs.
Ensure a positive candidate experience and employer branding.
Minimum Qualifications:
Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization, specifically with experience in high level talent acquisition, with focus on IT positions.
Preferred Qualifications:
Bachelor’s degree in HR, Business Administration, or related field preferred.
Minimum three to five (3-5) years of experience in recruitment or talent acquisition.
Strong communication, organizational, interpersonal, and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
Familiarity with Applicant Tracking Systems (ATS) and recruiting tools.
Experience with high-volume and specialized hiring, in fields like information technology, business and law.
Knowledge of labor laws and compliance.
HR/TA certifications (e.g., SHRM-CP, PHR, AIRS).
Application Process:
Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume, or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.
Official account for Illinois Secretary of State Alexi Giannoulias. Sworn in on January 9, 2023.
Industry
Government Administration
Company size
1,001-5,000 employees
Headquarters
Springfield, IL
LinkedIn followers
12,611
As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office also is an important resource for educating citizens about issues that affect their everyday lives, including anti-drunk driving, traffic safety, school bus safety, securities fraud, literacy, and organ/tissue donation.
The office's functions are described in the Illinois Constitution, mainly addressing the Secretary of State's duty to maintain official state records and the state seal. However, law and tradition have assigned many additional responsibilities to the office, which has one of the largest and most diverse collections of responsibilities of any of its counterparts nationwide. These duties are divided among 20 departments employing approximately 4,000 people, whose responsibilities range from maintaining the 20 buildings in the Capitol Complex, to overseeing the state's network of libraries, to preserving some of the state's most precious historical documents.
Still, to many Illinois citizens, the Secretary of State's office is the place to go for a new driver's license or license plates.
Offices: Office of the Illinois Secretary of State, 213, State Capitol Building, Springfield, IL 62756, US
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