Fellowship Coordinator - Department of Neurology

Wayne State University is searching for an experienced Fellowship Coordinator - Department of Neurology at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Position Purpose: 
The Fellowship Coordinator is responsible for coordinating all operational aspects and overseeing the day-to-day operations of the assigned fellowship program in the Wayne State University Graduate Medical Education (GME) Office. Ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) program guidelines and ensures program objectives are met, while identifying gaps and making recommendations for program improvement.

Essential Functions: 
The Fellowship Coordinator is responsible for coordinating all operational aspects and overseeing the day-to-day operations of the assigned fellowship program in the Wayne State University Graduate Medical Education (GME) Office. Ensures compliance with Accreditation Council for Graduate Medical Education (ACGME) program guidelines and ensures program objectives are met, while identifying gaps and making recommendations for program improvement.

Coordinate all aspects of fellowship program processes and practices, including participation in the fellowship recruitment and selection process.

Oversee day-to-day program reporting. Maintain and update case logs; coordinate fellowship evaluations, duty hours, conference attendance, etc. Evaluate successful completion of medical fellows requirements. Serve as a member of Clinical Competency Committee, participating in remediation process when there is non-compliance, determining fellow’s ability to continue medical training. Evaluate medical fellows’ self-reporting compliance requirements. Follow up with medical fellows, holding them accountable to meet requirements and participate in the remediation process when necessary. Counsel and advise medical fellows in paperwork and medical fellowship training matters.  

Serve as a liaison between the GME Office Leadership and Program Directors, Fellows and Departmental Program Coordinators.  Interpret program certification guidelines, identify gaps in program operations and makes recommendations for improvement. Create and submit reports that maintain program certification with GME and ACGME offices.

Create communication plans detailing how and when information will be shared with clients, stakeholders and team members. Manage the marketing function of the fellowship program, including the development and updates to web-site content, monthly newsletters and other recruitment program materials. Prepare presentations and slides for training or marketing purposes.
Lead department special projects, apply project management methodology to ensure effective project progression and completion, and to identify continual upgrades and enhancements.

Schedule training, work with vendors and presenters, oversee implementation, create course evaluations, collate results, etc. Assess overall training, and identify new ways to enhance fellowship experience and success. Provides input and recommendations to Chair and Director.

Other duties as assigned. 

 

Unique duties:

Oversee recruitment and selection scheduling, faculty coordination, and applicant communication, while ensuring appropriate documentation and contract completions. Managing onboarding processes and ensuring fellows complete orientation and obtain required institutional and clinical access. Maintain fellowship schedules, rotations, and didactics. Support the program director in maintaining updated policies, curricula, goals, and objectives, and preparing documentation for annual reviews, site visits, and accreditation activities. Oversee Fellowship committee scheduling, agenda, and maintain meeting notes. Maintain accurate program records, tracking scholarly activity, evaluation completion, and other fellowship requirements. Coordinate graduation and offboarding processes, maintain trainee records, ensure completion of required evaluation, training verification, and board-related documentation.

Qualifications:

Education:   Bachelor's degree
Bachelor’s degree in health care administration or related field from an accredited college/university. An equivalent combination of education and/or experience may be accepted.

Experience:   Experienced (minimum 2 years of job-related experience)
Two years’ experience in an academic healthcare environment required. Experience in the operational activities of GME office environments including computing technology, recruitment and Association of American Medical Colleges (AAMC) and Liaison Committee on Medical Education (LCME) regulations. Experience in leading projects preferred.

Knowledge, Skills and Abilities:
Considerable knowledge of University Graduate Medical Education (GME) and Accreditation Council for Graduate Medical Education (ACGME) policies and procedures desired.  

Ability to be self-motivated, working independently. Demonstrated decision-making skills, in adherence with university and departmental procedure. Ability to prioritize and plan work activities, adapting to changing conditions. Can perform work with close attention to detail. Strong organizational skills and ability work with established deadlines and under pressure. Flexible and willing to adjust schedule for departmental needs. 

Must be an effective communicator, both written and verbal, capable of communicating to both subordinates, peers and management as required. Good interpersonal skills required and strong customer service skills. Must be able to handle pressure situations, including dealing with sensitive and confidential human relations situations. 

Ability to compare, contrast and quality check work with a keen attention to detail. Strong analytical skills required including critical thinking, problem-solving skills. Must be able to work independently. Analyze and interpret data in hard copy or electronic form; detect errors and discrepancies. Must be able to demonstrate a good use of judgment.

Proficient in Microsoft Office and Website software. Demonstrated ability to generate complex spreadsheets and manage databases. Working knowledge of database systems.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0611

Employment type:

• Regular Employee
• Job type: Full or Fractional Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Hourly Wage
• Hourly rate:
• Salary minimum: $52,812.00
• Salary hire maximum: $63,377.00

Working conditions:

Works in a normal office environment.

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition number: None

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.