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Skills: Accounts Payable, Invoice Processing, General Ledger Coding, Data Entry, Vendor Communication
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NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under t…
NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under t…
NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under t…
NOTE TO APPLICANT: Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under t…
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San Jose / Santa Clara (San Jose County) — Household Manager & Family Assistant (San Francisco, CA)
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$45/hr–$65/hr
Mid level
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$28/hr–$34/hr
Full-time
high school, associate degree
Medical, Dental, Vision, Life Insurance, Dependent Care Flexible Spending Account, 401k With Up To 7% Employer Match
Posted 14d ago
Apply by Oct 26
~40 hrs/week
Responsibilities
The Accounting Assistant provides transactional and administrative support by processing invoices, maintaining vendor records, and assisting with payment preparation. They ensure accuracy and compliance with internal controls while supporting the accounting department across multiple entities.
Requirements
A high school diploma is required, with an associate degree or accounting coursework preferred. Candidates should have one to three years of relevant experience and proficiency in basic office software.
Full job description
For over twenty years, Martis Camp has set the standard for extraordinary private community living in the Tahoe region. It’s a place where families and friends come together to enjoy an unmatched mountain lifestyle—surrounded by breathtaking scenery, enriched by world‑class amenities, and grounded in an authentic sense of community.
Nestled in the heart of Truckee, California, Martis Camp features an exceptional collection of amenities, including the iconic Camp Lodge, Family Barn, Beach Shack, Lost Library, and a stunning Tom Fazio–designed golf course. The Club provides a four-season experience with recreation, dining, wellness, and outdoor adventure woven into every aspect of daily life. Martis Camp isn’t just a place to work, it’s a place to belong, contribute, and be part of something truly remarkable.
POSITION SUMMARY:
The Accounting Assistant – Accounts Payable provides transactional and administrative support to the Senior Accountant, Accounts Payable Operations, and the Assistant Controller. This position assists with invoice entry, documentation review, approval follow-up, vendor record maintenance, routine vendor communication, payment-batch preparation, statement research, recordkeeping, and other accounting support activities. The Accounting Assistant supports the accounting department’s activities for Martis Camp Club (MCC), Martis Camp Community Association (MCCA), and Martis Camp Foundation (MCF).
The Accounting Assistant follows established accounts payable procedures and internal controls and helps ensure that invoices and vendor information are complete, accurate, and processed in a timely manner. The position supports the use of Ottimate and Jonas by monitoring workflow queues, assisting managers with routine questions, and escalating system, coding, payment, or compliance issues to the Senior Accountant.
The Accounting Assistant works closely with the Senior Accountant, Accounts Payable Operations, and reports to the Assistant Controller. This position performs assigned duties in accordance with established procedures and escalates unusual transactions, vendor concerns, system issues, and accounting questions to the Senior Accountant or Assistant Controller. The position requires strong organizational skills, attention to detail, professional customer service, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.
The Accounting Assistant does not independently authorize payments, approve vendor banking changes, establish accounting policies, determine tax treatment, submit regulatory filings, or approve their own work.
This is a full-time on-site accounting position requiring a standard 40-hour workweek, Monday through Friday, with occasional scheduled overtime as necessary to meet departmental deadlines and organizational needs. This is not a remote or hybrid position.
ESSENTIAL JOB RESPONSIBILITIES:
Accounts Payable Support
Enter and process invoices for MCC, MCCA, and MCF using established procedures.
Confirm that invoices contain appropriate supporting documentation and evidence of departmental approval.
Route invoices through Ottimate and follow up with managers regarding incomplete or unapproved invoices.
Identify apparent duplicate invoices, missing information, or unusual items and refer them to the Senior Accountant.
Prepare preliminary weekly payment batches and supporting reports for review and approval.
Post recurring invoices and payment transactions based on approved schedules.
Maintain organized electronic AP records and supporting documentation.
Respond professionally to routine vendor inquiries regarding invoice receipt and payment status.
Escalate vendor disputes, account holds, pricing disagreements, or other significant issues.
Compare vendor statements to AP records; research missing invoices, unapplied credits, discrepancies, and open balances; and refer unresolved or significant items to the Senior Accountant or Assistant Controller.
Maintain the check register and payment documentation as directed.
Vendor Records and Documentation
Obtain and maintain required vendor documentation, including W-9 forms, certificates of insurance, and other compliance documentation.
Assist with vendor credit applications and banking documentation as needed.
Enter and maintain vendor information in the accounting system in accordance with established procedures.
Submit new vendor setups and changes to vendor names, addresses, tax information, banking information, or payment instructions for review and approval by the Senior Accountant or Assistant Controller.
Maintain records needed for 1099, nonresident withholding, use-tax, audit, and unclaimed-property reporting.
Assist with quarterly Nonresident Withholding reporting by gathering vendor information, preparing supporting schedules, and researching discrepancies for review and submission by the Senior Accountant.
Assist with maintaining independent contractor files, including liability insurance and workers' compensation documentation, to ensure compliance with company policies.
Assist the Senior Accountant with annual and quarterly compliance projects by gathering data and preparing supporting schedules.
Accounting and Administrative Support
Assist with AP-related month-end reports and supporting schedules.
Research open invoices, credits, outstanding checks, and other assigned reconciling items.
Assist with audit and year-end documentation requests.
Distribute incoming accounting mail.
Assist with printing, processing, and mailing member statements.
Scan, file, copy, and organize accounting records.
Assist with routine Ottimate questions and direct technical or accounting issues to the Senior Accountant.
Provide backup support for other transactional accounting functions as assigned.
Perform other administrative and accounting-support duties assigned by the Senior Accountant or Accounting Leadership.
KNOWLEDGE AND SKILLS QUALIFICATIONS:
Strong organizational skills and attention to detail.
Ability to accurately follow established accounting procedures and internal controls.
Basic understanding of accounts payable and general ledger coding.
Ability to prioritize recurring deadlines and manage multiple assignments.
Excellent verbal and written communication skills, with the ability to build positive working relationships across all levels of the organization.
Ability to provide courteous service to vendors, managers, members, and coworkers.
Ability to identify unusual transactions or discrepancies and escalate them appropriately.
Ability to work collaboratively within a deadline-driven accounting department.
High ethical standards and ability to maintain confidential information.
Dependable attendance and consistent follow-through on assigned responsibilities.
EDUCATION, EXPERIENCE, CERTIFICATIONS, AND LICENSES:
High school diploma or equivalent required; relevant accounting or administrative experience may be considered in evaluating qualifications.
Associate degree, accounting coursework, or bookkeeping certificate preferred.
One to three years of accounts payable, bookkeeping, accounting-clerk, or administrative accounting experience preferred.
Basic-to-intermediate Excel, Outlook, and Word skills.
Experience with invoice-processing or accounting software preferred.
Ability to maintain the highest level of confidentiality when handling sensitive financial, vendor, and member information.
Jonas Club Management software or Ottimate software preferred but not required.
Private club experience preferred but not required.
PHYSICAL REQUIREMENTS:
Ability to remain seated and work at a computer workstation for extended periods.
Ability to occasionally lift and carry up to 15 pounds.
Ability to communicate effectively in person, by telephone, video conferencing, and electronic communication platforms.
Ability to operate standard office equipment, including computers, printers, scanners, and telephones.
Ability to occasionally bend, reach, stoop, and file documents.
WAGE RANGE & BENEFITS: $28.00 - $34.00/hr, with a competitive benefit package
Located midway between historic Truckee, California and North Lake Tahoe, Martis Camp is a 2,177-acre private, luxury community located in the historic Martis Valley. More than a mile above sea level, this pristine community blends seamlessly into the High Sierra landscape, providing the perfect balance of respite and recreation.
We believe our greatest assets are our Ambassadors, each one of whom contributes to the growth and success of the Club. We strive to employ individuals who take pride in their work and aim to reach their greatest potential while preserving the values and unique culture of Martis Camp.
Offices: 7951 Fleur Du Lac Dr, Truckee, California 96161, US
Based on 2369 listings with disclosed salaries, most hospitality jobs in California pay between $70k–$120k per year. Individual offers vary with seniority, company size, and specialization.
How many Hospitality jobs are open in California right now?
There are currently 27,241 open hospitality positions in California listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Hospitality roles in California?
Companies currently hiring include Domino's, Starbucks, Compass Group, Marriott International Hotels, Inc., Mendocino Farms, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Hospitality jobs in California?
Yes — 452 of the 27241 open hospitality positions offer remote or hybrid work (216 remote, 236 hybrid).
How do I apply for Hospitality jobs in California?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.