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Full-time
Medical Insurance, Dental Insurance, Life Insurance, Disability Insurance, 401k Matching Plan, Employee Stock Ownership Plan (ESOP)
Posted 18d ago
~40 hrs/week
Responsibilities
Provide high-level administrative and secretarial support to the accounting leadership and management team. Responsibilities include office management, business partner setup in CMiC, and coordinating departmental logistics and events.
Requirements
Requires at least five years of comparable executive support experience with expertise in Microsoft Office Suite. Candidates must be proficient in document control, spreadsheet preparation, and possess strong organizational and communication skills.
Full job description
Austin Industries is one of the nation’s largest, most diversified U.S.-based construction companies. With more than 8,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
Austin Commercial is currently seeking a Senior Administrative Assistant for our accounting department located in Dallas, Texas. We set the standard for commercial construction and we’re looking for talented construction professionals to join us. This individual will be accountable for providing administrative and secretarial support services to management and the accounting team.
Functional Areas of Responsibility:
Office Management
Distribution of mail and other correspondence
Assist in Accounting and Treasury functions
Business partner setup
Scheduling and organization
Responsibilities:
Business partner setup/changes in CMiC for Austin Commercial and related joint ventures. Provide backup for Austin Bridge & Road and Austin Industrial.
Scan and distribute financial reports and bank reconciliations.
Scan and deposit checks for Accounts Receivable and deposit incoming cash.
Provides high-level, administrative support for Accounting leadership
Interfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
Manage/code expenditures for management in Chrome River
Schedules appointments for luncheons, meetings, etc. and help coordinate including obtaining meeting space, notifying attendees, scheduling catering, etc.
Responsible for stocking coffee bars and ordering office and breakroom supplies
Maintain Austin Commercial floor maintenance/equipment requests and arranging necessary repairs, when needed.
Calendar management and handles travel arrangements for Accounting leadership.
Assists with back-up for company switch-board/receptionist function
Serves in an “as needed” capacity as back-up to other departments
Plans departmental and/or other events, including logistics and event schedules
Assists in the preparation of special projects.
Additional duties as assigned.
Qualifications:
Seeking at least five years’ comparable executive support experience.
Background should include document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials.
Expertise in the Microsoft Office Suite, excellent spelling and grammar, strong phone skills, and stellar organizational skills.
Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work.
Must be extremely efficient, organized and resourceful.
Benefits & Compensation
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.
Austin Commercial is an Equal Opportunity Employer.
See the “Know Your Rights” poster available in English and Spanish.
About Austin Commercial
Become an owner of one of North America's most respected and fastest-growing commercial construction firms! Austin Commercial’s employee-owners put our expertise to work in regional and national operations, building iconic projects that set the bar in our industry. Whether world-class airports and aviation facilities, technologically advanced healthcare facilities, cutting-edge educational and research facilities, professional sports stadiums, high-rises, hospitality, and other leading commercial markets, Austin’s industry expertise and ingenuity are second to none. Become an employee-owner today, grow your career, and put your skills to work at Austin Commercial.
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
Accessibility Note
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.
Related keywords
CMiCChrome RiverConstructionAccountingTreasuryBank ReconciliationsAccounts ReceivableExecutive SupportOffice AdministrationDocument ControlESOPCommercial Construction
Austin Industrial delivers premier maintenance, construction, and soft craft services to the nation’s leading producers of oil, gas & chemicals; energy; and manufactured goods. As a merit shop, employee-owned company that self-performs more than 95% of a typical project scope, we pride ourselves on helping our customers maximize their return on investment.
Maintenance:
Austin considers every industrial maintenance contract to be a true team effort between us and the owner – prioritizing your bottom line as one of the most important measures of our success. Owners view us as a long-term partner in their plant maintenance operations. Austin’s maintenance division, supported by our powerful AIMS technology, can help reduce headcounts, control costs, increase productivity, and implement best practices.
Construction:
Austin expertly performs major grassroots construction projects, brownfield expansions, plant modernizations, and small capital improvement projects. Our ability to self-perform up to 99% of a construction project’s scope enables us to deliver first-class safety and high quality results – on time and within budget. As a single-source contractor, we promise our customers schedule reliability, transparency in reporting, firm cost control, and exceptional outcome certainty.
Soft Crafts:
Through Austin’s soft craft service programs, owners can reduce costs, streamline operations, and protect your assets in the critical project scopes of scaffolding, insulation, painting, and abatement services. We give our customers in the energy, manufacturing, refining, and chemical markets a strategic approach to the efficient management of their soft craft work. AIMS for Soft Crafts allows Austin to digitally track assets on site using QR or RFID tags, to create 3D scaffold designs, to quickly produce accurate material lists, and to monitor shipments and deliveries to the jobsite.
Offices: 2801 East 13th Street, La Porte, TX 77571, US · 406 West X Street, Deer Park, TX 77536, US · 91 Sand Bar Ferry Road, Augusta, GA 30901, US · 6170 LA-73, Geismar, Louisiana 70734, US · 3985 E. Harrison Ave., Decatur, IL 62526, US
ConstructionReliability-focused MaintenanceSpecialty ServicesTurnaroundsSmall CapitalHeat Exchanger ServicesPlant Support ServicesIndustrial Technologyand Work AccessInformation Technology
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