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The role is responsible for developing a talent pool and sourcing specialized personnel for cinema and broadcast production projects. Key duties include managing labor estimates, negotiating crew rates, handling onboarding paperwork, and processing payroll and invoices.
Requirements
Candidates should have a bachelor's degree in Film Production or Media and at least 2 years of experience in both on-set production and labor staffing. Proficiency in Microsoft Office and experience with union and non-union payroll practices are required.
Full job description
AbelCine is a full-service equipment and technology provider to the broadcast, production, and new media industries. We offer sales, finance, training, rental, and tech services to our professional customer base with offices in New York, Chicago, and Los Angeles. We are currently seeking a Production Services Coordinator to join our Production Services Department in our NYC headquarters.
This position is responsible for the development of our talent pool, as well as the sourcing and deployment of personnel on projects that require specialized labor. Projects may include multi-cam live and recorded events, specialized production support, on-site installations, and internal projects. The work requires knowledge and experience in the cinema and broadcast industry, strong communication skills, experience with coordinating personnel, and the ability to follow our policy guidelines. This role will handle all the administrative details associated with each deployment and strive to ensure both the customer and the talent a rewarding experience. This is an excellent opportunity for a dynamic, hardworking individual to participate in our exciting and fast-paced company.
This key position encompasses the following responsibilities:
Lead admin for vendors, clients, and all outside partners
Exercise knowledge of production to work with the client and the Production Services team to best determine the role needed for a project
Create and submit detailed labor estimates based on the client’s requirements; Negotiate rates with the crew to work within the budget
Provide the salesperson/ project manager with totals of labor costs when necessary and provide finalized show billing
Contact Managers and lead personnel for their availability and pre-confirm; utilize, if available, client-preferred crew lists and fill in any gaps in the crew with the most qualified employees available; Send out crew confirmation to crew members secured for each event.
Key point of contact for Production Services department crew confirmations, crew issues, verifying requirements for each day, confirming availability of crew, and changes in staff size as necessary
Onboard new talent into Salesforce and HRIS platforms to ensure a contract profile is completed and all pay-related and confidentiality documents are delivered and signed
Collect and correlate all required onboarding paperwork, safety, and work certificates and input them into the platform as necessary
Request POs for labor invoices and once approved submit to AP for payment; Submit credit card reconciliation travel reports, expense reports, and per diems to Accounting
Process timecards and create PO's for crew members on production deployments; Invoice Production Services clients
Books travel for Production Services personnel as needed on each job
Successful applicants should possess the following skills and attributes:
Undergraduate degree in Film Production or Media, or equivalent combination of education and work experience
2+ years of on set Production Experience
2+ years of experience supporting Labor Staffing in an entertainment environment.
Ability to multitask effectively; ability to understand and utilize complex payroll information.
Exceptional customer and verbal and written communication skills
Knowledge or experience with negotiation
Proficient in full Microsoft Office suite (Outlook, Excel, Word, SharePoint); Ability to learn proprietary software
Working knowledge of union and non-union staffing and accounting payroll practices and procedures
Leadership experience and strong experience working in a team environment
Exceptional organization and planning skills
High level of accountability, professionalism, solid work ethic, and emotional intelligence
Ability to perform in events of changing priorities and ambiguity
Experience working in a Windows / MAC OS environment
Ability to occasionally travel
Physical Effort:
Prolonged standing, walking for the length of the work shift
Sitting and standing work at a computer, requiring frequent use of computer monitors
Manual dexterity and mobility
Frequent reaching, bending, kneeling, and crouching
Occasionally remove or replace supplies or equipment weighing up to 25 lbs. from locations at or above shoulder level
This is a full-time, on-site, non-exempt position.
Compensation Range: 55K - 60K
We understand that it’s people that make our company great. Because of this, we’re prepared to offer a competitive salary, incentive bonus, and a wide range of benefits that include healthcare (with dental and vision), a 401k, flexible spending accounts, pre-tax commuter benefits, supplemental insurance, discounted gym memberships, paid time off, sick leave and holidays, as well as company culture that is relaxed but engaged.
AbelCine embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe the more inclusive we are, the better our company will be.
Related keywords
CinemaBroadcastProduction ServicesSalesforceHRISMicrosoft OutlookMicrosoft ExcelMicrosoft WordSharePointUnion StaffingNon-union StaffingPayrollLabor EstimatesOnboardingWindows OSMac OS
AbelCine is a leading technology solutions provider for the production, broadcast, and media industries.
Industry
Movies, Videos, and Sound
Company size
51-200 employees
Founded
1989
Headquarters
Brooklyn, NY
LinkedIn followers
11,698
Total funding
$4M
AbelCine is a leading technology solutions provider for the production, broadcast, and media industries, with over 30 years of experience supporting the world’s most discerning clients in film, television, live events, corporate media, and cultural programming. With locations in Los Angeles & New York, AbelCine has three areas of focus: Equipment Services, Systems Integration, and Production Services.
Learn more about our Scope of Services:
https://www.abelcine.com/about/scope-of-services
Offices: 88 35th St, 4th Floor, Brooklyn, NY 11232, US · 801 South Main St., Burbank, CA 91506, US
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