Overview Gray Construction is looking to add an experienced Construction Administrative Assistant to join their team in Reno, NV. Responsibilities Why Gray? Gray is a fully integrated design-builder delivering end-to-end…
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National Railroad Safety Services, Inc. (NRSS)
Railroad Flagger
Reno, Nevada, United States · On-site
$25/hr–$37/hr
Mid level
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$25/hr–$30/hr
Other
high school
Posted 20d ago
Apply by Jul 23
~40 hrs/week
Responsibilities
Provide daily administrative and logistical support to site safety teams, including scheduling, meeting coordination, and budget tracking. Handle essential site tasks such as conducting safety orientations, managing badges, and processing expenses via Concur.
Requirements
Requires a high school diploma or GED, or at least five years of related experience, with a strong preference for backgrounds in safety, construction, or engineering. Candidates must be proficient in Microsoft Office and possess strong organizational and communication skills.
Full job description
Overview
Gray Construction is looking to add an experienced Construction AdministrativeAssistant to join their team in Reno, NV.
Responsibilities
Why Gray?
Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution.
Our integrated approach allows us to deliver value at every phase of a project—from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation.
But what truly defines Gray is our people. Our success is driven by passionate, collaborative team members who take pride in their work, value strong relationships, and are committed to doing the right thing for our customers and one another. At Gray, you’ll find a culture built on teamwork, accountability, and the opportunity to make a meaningful impact.
“Personal growth precedes Gray’s growth.” – Stephen Gray, President & CEO, Gray, Inc.
Qualifications
A high school diploma or general education degree (GED); or minimum five years related experience and/or training.
Experience in safety, construction or engineering firm is highly preferred.
Team member must have strong organizational, time management and commutation skills.
Must possess basic computer skills including the ability to utilize Microsoft applications (Word, Excel, PowerPoint, Outlook, etc.), tablets and smartphones. Experience with Procore and SharePoint is a plus.
May require knowledge of applications specific to the department assigned with a willingness to learn new programs as needed by the department.
The selected candidate will have excellent communication skills.
The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.
The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What we expect… (Essential Functions)
Provide daily administrative support to the site safety teams.
Provide general information and administrative support, including special projects and initiatives, scheduling appointments, conferences, ordering supplies/equipment, and meetings.
Participate in training and professional development activities.
Conduct Safety orientations.
Make badges; liaise with security
Review and update department budget and expenses.
Prepare and assemble presentation materials.
Assist with event planning and coordination.
Handle all meeting logistics, including booking conference rooms, setting up IT, preparing/obtaining agendas, catering, and presentation materials. Coordinate any follow-up actions as needed.
Attend meetings as directed to prepare agendas, take notes, and follow up on action items.
Adapt to changing priorities and handle multiple tasks simultaneously.
Ensure that the team’s area is organized and functional.
Ensure timesheets are completed and turned in on time.
Ensure expenses received are input into Concur accurately and timely.
Schedule meetings with team members.
Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager.
Prepares drafts of written correspondence, meeting minutes, reports, and documents. Maintains confidentiality of day-to-day department activities.
Assist in proofreading and assembling information for Safety Minutes, Lessons Learned, etc. Distribute to appropriate team members as required.
Other duties may be assigned.
Visa Sponsorship: This role is not eligible for visa sponsorship.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or
balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.
Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.
The wage range for this role takes into account a wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; certifications; as well as other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $25-$30 hourly.
Supervisory Responsibilities
This position has no supervisory responsibilities.
EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Building What’s Next for Industrial Facilities: Design | Build | Engineer | Automate
Industry
Construction
Company size
1,001-5,000 employees
Founded
1960
Headquarters
Lexington, KY
LinkedIn followers
52,847
Founded by James Norris and Lois Howard Gray in 1960, Gray is a family-owned, fully integrated industrial design-builder specializing in engineering, architecture, construction, automation, specialty equipment manufacturing, and real estate services. As pioneers of design-build delivery, we’ve evolved to offer complete, end-to-end project delivery or tailored services—backed by lasting partnerships, trusted expertise, and a commitment to speed, safety, precision, and innovation.
Offices: 10 Quality Street, Lexington, KY 40507, US · 1728 3rd Ave N, Suite 100, Birmingham, Alabama 35203, US · 3-7-18 Shin-Yokohama, Kouhoku, Yokohama, Kanagawa 194-0001, JP · 500 W 5th St, Charlotte, North Carolina 28202, US · #202 10526 Jasper Avenue, Edmonton, Alberta T5J 1Z7, CA
Industrial ConstructionAutomotive Plant ConstructionDistribution Center ConstructionManufacturing Facility ConstructionBuilding Information Modeling (BIM)Mission Critical Facility ConstructionFood and Beverage Plant ConstructionPreliminary DesignPre-ConstructionDetailed Design
How many Construction jobs are open in Reno, NV right now?
There are currently 427 open construction positions in Reno, NV listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Construction roles in Reno, NV?
Companies currently hiring include Rex Moore Electrical & Systems Contractors & Engineers, Clark Construction Group, Empire Cat, Ledcor, Nox Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Construction jobs in Reno, NV?
Yes — 25 of the 427 open construction positions offer remote or hybrid work (8 remote, 17 hybrid).
How do I apply for Construction jobs in Reno, NV?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.