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York, Pennsylvania, United States · On-site
$18/hr–$22/hr
Entry level
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Part-time
high school, associate degree
Posted 9d ago
~20 hrs/week
Responsibilities
The role involves providing administrative support for custodial staff, including scheduling, payroll processing, and maintaining accurate records. Additionally, the assistant will coordinate operational tasks, monitor compliance with safety standards, and serve as a liaison between staff and school administration.
Requirements
Candidates must have a high school diploma or equivalent, with an associate degree in business or facilities management preferred. A minimum of 2–3 years of administrative experience and fluency in both English and Spanish are required.
Full job description
Description
Description:
Family-owned since 1988, Interstate continues to be driven by our long-standing dedication to advancing the careers and talents of our team. We embrace a culture of recognition by rewarding exceptional employee performance and promoting from within. As a fast-growing national janitorial and maintenance company, we are seeking driven team members who align with our “Work Happy” philosophy and take pride in delivering high-quality results. We proudly serve clients across diverse industries — including educational, corporate, industrial, healthcare, specialty, and residential settings. Our mission is to create clean, healthy, and safe environments that allow businesses, schools, and communities across North America to thrive.
If you’re looking to grow your career with a company that values hard work, teamwork, and opportunity, we encourage you to apply.
Schedule: Part-time, 4:00PM to 8:00PM Monday to Friday
Pay: $16.00/hour
Duties & Responsibilities:
Administrative Support
Maintain accurate records of custodial staff assignments, schedules, attendance, and timekeeping.
Assist with recruitment, onboarding, and training documentation for custodial employees.
Prepare and distribute communications, memos, and reports to school administrators and custodial teams.
Support payroll processing by verifying timesheets and resolving discrepancies.
Operational Coordination
Assist in monitoring compliance with cleaning standards, safety procedures, and district policies.
Compile data and prepare reports related to custodial performance, inspections, and work orders.
Serve as a liaison between custodial staff, school principals, and maintenance teams to address issues promptly.
Help manage vendor and contractor coordination for outsourced cleaning services when applicable.
Receive work order requests, place work orders, and remove completed work orders.
Compliance & Recordkeeping
Maintain documentation related to safety training, incident reports, and OSHA compliance.
Ensure proper record retention for custodial logs, inspections, and inventory tracking.
Support audits and district reviews related to facilities operations.
Please note, the summary job specification is not a comprehensive definition of the post. It is subject to modification and amendment and could include other duties related to the post.
Requirements
Requirements and Qualifications:
High school diploma or equivalent required; associate degree or coursework in business administration or facilities management preferred.
Fluent in English and Spanish
Minimum of 2–3 years of administrative experience, preferably in a facilities, custodial, or school district environment.
Strong organizational and time-management skills with attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and database systems.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and professionalism when handling personnel matters.
Strong problem-solving skills and ability to manage multiple priorities.
Familiarity with school operations, custodial standards, and safety practices is a plus.
Working Conditions:
May require occasional early morning, evening, or weekend hours during special events or emergency situations.
Candidate must have reliable transportation, be legally authorized to work in the United States, and be willing to submit to a background check.
Interstate Premier Facility Services Provider is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Since 1988, Interstate has been a dedicated facility services provider specializing in servicing a wide variety of organizations including: class “A” corporate facilities, educational facilities, healthcare facilities, manufacturing facilities, distribution centers and much more. Today we are proud to remain a privately-owned company that has grown to offer services throughout the country.
Interstate is successful because we are dedicated to both our team and our clients. We know that nurturing our employee’s careers and developing strong relationships with our clients is key to providing superior services.
We take the time to understand your facility’s individual challenges and needs. This allows us to provide a fully customized and comprehensive facility solutions plan. Our mission is to build the best value for your business by helping you improve your facility’s appearance and decrease operating costs with the most qualified team possible.
Let our Local Operations Manager take 10 minutes with you and share some ideas for improvement at your facility. Call 855-498-6333.
Offices: 508 Prudential Rd, Horsham Township, Pennsylvania, US
Commercial Janitorial ServicesSpecialty Floor Work (StripWaxBuffTop Scrub)Day Matron/ Day Porter ServicesCarpet ExtractionCarpet Cleaningand 24 Hour Emergency ServicesFacilities Support Services
How many Administrative jobs are open in York, PA right now?
There are currently 166 open administrative positions in York, PA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in York, PA?
Companies currently hiring include Wellspan Surgery and Rehabilitation Hospital, Patient First, ITS Logistics, York County Library, Family First Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in York, PA?
Yes — 6 of the 166 open administrative positions offer remote or hybrid work (1 remote, 5 hybrid).
How do I apply for Administrative jobs in York, PA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.