Administrative Jobs in Poznan, Poland (Now Hiring) — 42 open — Page 2

Job Description

This role primarily supports procurement of goods and services in Europe and Asia locations, by managing requisitions. Main responsibility is to ensure that all purchase requisitions are properly reviewed for accuracy and converted to purchase orders within 24 hours upon receipt. 

This is a replacement contract - expected employment period: 22 months.

Responsibilities

• Manages "queue" of requests/requisitions from all Europe and Asia locations. In most cases, requisitions with complete information should be converted to purchase orders within 24 hours of receipt;
• Manages "emergency" and other time sensitive requisitions and requests and; appropriately communicates to the requestor;
• Communicates to buyers for exceptions and emergencies when support is needed;
• Ensures proper documentation of pricing and statement of work is included for purchase orders;
• Accurately creates purchase orders with appropriate supplier, line item descriptions, text, legal information, tax codes, etc. and other information needed to efficiently execute a purchase as well as payment;
• Ensures that preferred suppliers are used whenever possible. Works with the requestor to either justify not using the preferred supplier or change to a preferred supplier for the request;
• Provides links to appropriate documents - although this is the responsibility of the requestor, the buyer will provide guidance and support, including providing correct documents and guidance on completion and submission of documents;
• Confirms purchase order receipt, terms, and delivery, as required;
• Expedites as needed. Follows up with buyers to assist with domestic and international delivery logistics;
• Interfaces with end-users, vendors, and accounting personnel to aid resolution of purchasing and invoicing issues. Promptly addresses work cycles;
• Participates in suppler audits, as needed, including, but not limited to, ISO, Supplier Qualification and EH&S;
• Manages and tracks open order reports;
• Follows all policies and procedures for procuring materials;
• Performs work in a safe and professional manner. Participates in safety initiatives;
• Completes all required training and communication, including, but not limited to, ethics certification, ethics training, and safety training modules;

Required Qualifications

• Minimum 3 years procurement experience with Indirect Materials or other relevant work experience (Examples include contractors, industrial services, IT services and hardware, HR services, MRO, and facilities.)
• Working knowledge of SAP, SAP ARIBA, Readsoft (Workcycle)
• Excellent written and verbal communication skills with high proficiency with English and German languages
• Team player and abilty to be collaborative with cross-functional groups;
• B.S. degree required

Benefits

• Premium Medical Insurance (for employee & family members)
  
• Life Insurance (for employee & family members)
  
• Reimbursement for glasses for computer work
  
• Sports Card (Fit&More Package offers swimming pools, 4500+ sport-recreational facilities all over the country).
  
• Language Courses