Administrative Jobs in Porto, Portugal (Now Hiring) — 99 open — Page 3

The Operations team at Feedzai is responsible for ensuring the overall operational efficiency of the company by transforming business processes, tools, data, and insights, while delivering exceptional day-to-day experiences for all departments. 

We are looking for an Executive Assistant to join our Chief of Staff Office as a key strategic enabler for our Senior Leadership. In this role, you will be a proactive problem solver with exceptional communication skills, immaculate attention to detail, and sound judgment. 

Given the dynamic nature of our executive landscape, we rely on our EAs to be flexible, adaptable, and consistent while handling high-level confidentiality. You will serve as an essential operational engine—managing complex calendar architectures, international travel, executive communications, and high-impact corporate events—allowing our executives to focus on driving company growth.

Your Day to Day

• Calendar & Priority Management: Masterfully manage complex calendar architectures and scheduling for C-level executives, ensuring alignment with top organizational priorities and daily business rhythms.
• Travel & Logistics: End-to-end management of complex international travel logistics, itineraries, accommodations, transportation, and visa processing.
• Executive Cadences & Events: Plan and execute internal and external executive events, offsites, and dinners, ranging from casual gatherings to high-profile executive summits.
• Cross-Functional Communication: Act as a primary liaison and gatekeeper between C-level executives, internal employees and enterprise clients.
• Meeting Facilitation & Action Tracking: Prepare meeting materials, synthesize key action items during high-stakes leadership syncs, and drive proactive follow-ups across stakeholders.
• Expense & Reporting Administration: Proactively track daily executive expenses, audit receipts, and submit accurate expense reports in a timely manner.
• Executive Assets & Communications: Draft, format, and polish high-quality internal and external communications, including memos, executive presentations, and departmental updates.

 You Have & You Know-How

• Experience: 4+ years of experience as an Executive Assistant, Supporting C-Level executives in a fast-paced, high-growth, or global technology environment (experience supporting multiple C-Level executives simultaneously is highly valued).
• Communication & Polish: Exceptional written and verbal communication skills in English, with the diplomatic presence required to interact with high-profile external stakeholders and enterprise clients.
• Tech-Forward Mindset: High proficiency with office productivity suites (MS Office, Google Workspace) and an eager aptitude for adopting modern productivity tools, workflow automation, and Generative AI assistants (e.g., Gemini, Claude, NotebookLM) to streamline daily operations.
• Organization & Agility: Superior time-management skills with a proven track record of orchestrating multiple concurrent projects in an ambiguous, rapidly shifting environment.
• Event Management: Demonstrated experience organizing high-standard corporate events and executive offsites.
• Discretion: Absolute integrity and proven capability to handle highly sensitive, confidential corporate and personal data.

Please submit your CV in English.