Philadelphia, Pennsylvania, United States · Hybrid
Department: Litigation About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, co…
Skills: Litigation Support, Calendaring, Billing, Client Interaction, Electronic Records Management
Philadelphia, Pennsylvania, United States · On-site
Job Details Per Diem Coord-Staffing Coordinator - Jefferson Einstein Job Description Summary The Resource Management Center is the centralized location for daily staffing functions for designated regions across the enter…
Skills: Staffing Coordination, Resource Management, Medical Terminology, Scheduling Software, Customer Service
Philadelphia, Pennsylvania, United States · On-site
$18/hr–$18/hr
Job DetailsJob Location: Taunton MA - Taunton, MA 02718Education Level: Not SpecifiedSalary Range: $18.00 - $18.00 HourlyTravel Percentage: Up to 25%Job Shift: Any Male Drug Screening Representative (Full-Time) Location:…
Skills: Urine Collection, Specimen Processing, Patient Check-in, Record Keeping, Confidentiality
Town of Eaton, New York, United States · On-site
Job Details The Enrollment Coordinator is responsible for assisting in the management of the high volume of applications received throughout the admissions cycle. The Enrollment Coordinator will also work with the conver…
Skills: Data Entry, Record Management, Communication, Interpersonal Skills, Organization
Philadelphia, Pennsylvania, United States · On-site
Job Details 12A-8A Every other weekend ONLY!! Provides a positive patient experience to patients and families. Demonstrates strong communication and customer service skills while registering patients. Accurately searches…
Skills: Patient Registration, Insurance Verification, Customer Service, Medical Terminology, EPIC
Philadelphia, Pennsylvania, United States · On-site
$38k–$40k/yr
Position Title: Facilities and Recreation Programming Specialist Time Type: Full time Position Summary and Qualifications: Working on behalf of the entire university community, campus recreation is the campus leader in p…
Skills: Facilities Management, Program Coordination, Staff Supervision, Budgeting, Club Sports Administration
Philadelphia, Pennsylvania, United States · On-site
$36k–$37k/yr
Position Title: Recreation Programming Specialist - 10 Months Time Type: Full time Position Summary and Qualifications: Working on behalf of the entire university community, campus recreation is the campus leader in prov…
Skills: Intramural Sports Administration, Staff Supervision, Budgeting, Facility Management, Marketing and Communications
Philadelphia, Pennsylvania, United States · On-site
$17/hr–$31/hr
We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate…
Skills: Bilingual Communication, Patient Scheduling, Customer Service, Electronic Medical Records, Phone Etiquette
Philadelphia, Pennsylvania, United States · On-site
$16/hr–$22/hr
Overview The ROI Specialist – Local Travel is responsible for providing support at various client sites for the Release of Information (ROI) requests for patient medical record requests* This position requires frequent t…
Skills: Data Entry, HIPAA Compliance, Medical Records Management, Customer Service, Verbal Communication
Philadelphia, Pennsylvania, United States · On-site
Role Summary URBN is looking for an HR coordinator! The HR Coordinator will be responsible for coordinating administrative tasks and activities for the Benefits and HR Operations Department, including, but not limited to…
Skills: Benefits Administration, HR Operations, Employee Onboarding, Communication Skills, Organizational Skills
Philadelphia, Pennsylvania, United States · On-site
The Director of Human Resources (HR) reports directly to the President and CEO, and is responsible for leading and executing all human resources functions across Pennsylvania Academy of the Fine Arts (PAFA). As a strateg…
Skills: Benefits Administration, Talent Acquisition, Employee Relations, Compensation Analysis, Payroll Management
Philadelphia, Pennsylvania, United States · On-site
$7/hr–$15/hr
University Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks amo…
Skills: Marketing Planning, Game Presentation, Content Creation, Event Coordination, Customer Service
Philadelphia, Pennsylvania, United States · On-site
Job Details The GME manager has oversight and responsibility for all GME centralized and residency processes and program functions in support of Jefferson Health Graduate Medical Education (GME) accredited and sponsored …
Skills: GME Coordination, ACGME Accreditation, Database Management, Budget Tracking, Visa Processing
Philadelphia, Pennsylvania, United States · On-site
Job Description The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will…
Skills: Administrative Support, Data Entry, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint
Chicago, Illinois, United States · On-site
$50k–$66k/yr
Company Description PHM is the leading health media agency in the US, built for the modern healthcare experience. Here, industry depth meets media scale, where data becomes direction, where creativity and storytelling br…
Skills: Project Management, Financial Documentation, Microsoft Excel, Media Systems, Budget Tracking
Philadelphia, Pennsylvania, United States · Hybrid
Description Do you enjoy collaborating with a dedicated team and contributing to the growth of a forward-thinking company? Athena’s Management Consulting practice is growing our team of project managers, to join a group …
Skills: Project Management, Stakeholder Management, Strategic Alignment, Process Improvement, Change Management
Philadelphia, Pennsylvania, United States · On-site
$50k–$66k/yr
Company Description PHM is the leading health media agency in the US. We are designed for—and dedicated to—delivering solutions that connect people with meaningful health and wellness solutions every day. Guided by our g…
Skills: Data Analysis, Project Management, Power BI, Tableau, Advanced Excel
Philadelphia, Pennsylvania, United States · On-site
**The minimum annual salary for this role starts around $65,000; with room for growth based on experience. CBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the heal…
Skills: Pennsylvania Medicaid Program Knowledge, Project Management, Critical Thinking, Analytical Skills, Verbal Communication
Philadelphia, Pennsylvania, United States · On-site
**The minimum annual salary for this role starts around $65,000; with room for growth based on experience. CBH is a dynamic organization dedicated to providing access to high-quality, accountable care to improve the heal…
Skills: Pennsylvania Medicaid Program, Project Management, Critical Thinking, Analytical Skills, Communication
Philadelphia, Pennsylvania, United States · On-site
The Clinical Genetics Intake Coordinator I/II will demonstrate an advanced level of proficiency with appointment scheduling and insurance verification processes with ability to independently troubleshoot and resolve comp…
Skills: Appointment Scheduling, Insurance Verification, Customer Service, Patient Data Entry, EPIC EMR
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Support attorneys in the Litigation practice group by managing case progression, processing complex legal documents, and maintaining electronic files. Responsibilities also include handling billing matters, client intake, and coordinating travel and schedules.
Requires a minimum of 5 years of litigation experience and high proficiency in Microsoft Office 2016. Preference is given to candidates with experience in white collar defense, e-filing, and familiarity with State and Federal Court Systems.
Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.
Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Philadelphia office. The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. This hybrid position offers a work schedule of 3 days a week in the office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients.
Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:
Maintaining schedules and calendars, making travel arrangements, and updating contacts.
Heavy client interaction, organizational skill and calendaring are essential.
Working closely with attorneys and billing specialists on complex billing matters.
New client intake and file maintenance utilizing the firm's electronic records management system.
Ability to work on firm-related sensitive matters while maintaining a high level of confidentiality.
Billing, travel coordination and expense reimbursement.
Other work as needed.
Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines.
Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Qualified applicants must possess top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask is essential for success in this role. Additionally, a willingness to take innovative approaches to administrative support will be considered a plus.
This position requires a minimum of 5 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook. Experience supporting attorneys in white collar defense/internal investigation a plus. Experience with e-filing, document management, and time and billing systems is preferred. Familiarity with the State and Federal Court Systems is a plus.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.
If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr LLP, an Am Law 100 law firm with more than 750 lawyers in 19 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. We partner with clients—from start-ups to Fortune 500 companies, governments, and non-profit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position themselves for future success. The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results.
Offices: 1735 Market Street, 51st Floor, Philadelphia, Pennsylvania 19103-7599 , US · 999 Peachtree Street, Suite 1000, Atlanta, Georgia 30309, US · 111 S Calvert St, 27th Floor, Baltimore, Maryland 21202-6174, US · 919 North Market Street, 11th Floor, Wilmington , Delaware 19801, US · 1225 17th Street, Suite 2300, Denver, Colorado 80202, US
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