Mountain View, California, United States · On-site
$33/hr–$37/hr
Job DetailsJob Location: Mountain View, CA 94043Position Type: Full TimeSalary Range: $33.00 - $37.00 HourlyThe Payroll Coordinator is responsible for supporting accurate, complaint, and timely payroll operations for 800…
Skills: Payroll processing, Timekeeping, Paycom, California wage and hour laws, Data reconciliation
Mountain View, California, United States · Hybrid
$38/hr–$40/hr
About Drivemode: Drivemode is a California-based division of Honda Motor Co., Ltd. We are a small, passionate team of software product innovators helping Honda Automotive be competitive in the Hybrid and Electric Vehicle…
Skills: Talent acquisition, People operations, HR coordination, Onboarding, Offboarding
Mountain View, California, United States · On-site
$70k–$80k/yr
Description As our Executive Housekeeper, you will be accountable for overseeing the organization, staff, and quality of the operations in the Housekeeping department while providing all guests with quality service and m…
Skills: Housekeeping management, Staff supervision, Budgeting, Inventory management, Quality control
Mountain View, California, United States · On-site
$89k–$153k/yr
We exist to wow our customers. We know we’re doing the right thing when we hear our customers say, “How did I ever live without Coupang?” Born out of an obsession to make shopping, eating, and living easier than ever, we…
Skills: Calendar management, Project coordination, Travel arrangements, Expense reporting, Microsoft office suite
ID.meMountain View, California, United States · On-site
Company Overview ID.me is the next-generation digital identity wallet that simplifies how individuals securely prove their identity online. Consumers can verify their identity with ID.me once and seamlessly login across …
Skills: Vendor Management, Procurement, Contract Negotiation, AI Tooling, SaaS Management
Mountain View, California, United States · On-site
$96k–$137k/yr
Minimum qualifications: 3 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coo…
Skills: Calendar management, Travel management, Expense reports, Facilities coordination, Project management
Mountain View, California, United States · On-site
$15/hr–$26/hr
Job Summary: Join our dynamic team as a Substitute Performance Coach in a corporate fitness center setting! We are dedicated to helping our clients achieve their health and wellness goals through customized fitness progr…
Skills: Fitness assessment, Personal training, Group exercise instruction, Customer service, Communication skills
Mountain View, California, United States · On-site
$29/hr–$34/hr
MedVet is a fast-growing Emergency and Specialty provider with practices nationwide. We help our patients receive advanced medical treatments and innovations. Things like chemotherapy and radiation, cardiac ablations, tr…
Skills: Veterinary Care, Patient Triage, Medical Documentation, Drug Calculations, Constant Rate Infusions
Mountain View, California, United States · On-site
$150/hr–$300/hr
Massage Therapist Supporting Employee Wellness at Google | Mountain View, CA Position Overview Body Techniques is seeking a skilled and service-oriented Massage Therapist to join our wellness team at Google's Mountain Vi…
Skills: Massage therapy, Clinical judgment, Customer service, Communication, Prenatal massage
Mountain View, California, United States · On-site
$35/hr–$52/hr
El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward. We are proud of our reputation in the community: One built on compassion,…
Skills: Medical billing, Claims processing, Denial management, Customer service, Payment posting
Mountain View, California, United States · On-site
$30/hr–$40/hr
We are CARIAD, an automotive software development team with the Volkswagen Group. Our mission is to make the automotive experience safer, more sustainable, more comfortable, more digital, and more fun. To achieve that we…
Skills: Administrative support, Front desk management, Calendar management, Scheduling, Document preparation
Mountain View, California, United States · Remote Solely
Who We Are - Motivated by Purpose. Powered by Clinical Expertise. Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actiona…
Skills: Prior authorization, Clinical pharmacy, Claims adjudication, Data entry, Critical thinking
Mountain View, California, United States · Hybrid
$82k–$105k/yr
Title: Senior Accounts Payable Accountant Business Unit: Finance Work Schedule: Hybrid, Full-Time in Office/Site Status: Full-Time FLSA Status: Exempt Work Location: Mountain View, CA Date Submitted: August 2026 JOB SUMM…
Skills: Accounts payable, General ledger accounting, Job cost accounting, Reconciliation, Month-end close
Mountain View, California, United States · On-site
$96k–$137k/yr
Minimum qualifications: 3 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities co…
Skills: Calendar management, Travel management, Expense reports, Facilities coordination, Project management
Mountain View, California, United States · On-site
$27/hr–$37/hr
This position requires you to have a state phlebotomy license. (Quest does not accept NHA licenses in CA, WA, NV). Phlebotomist I - Mountain View, CA We’re currently hiring for: PSR I PSR II Territory Representative II T…
Skills: Phlebotomy, Customer service, Data entry, Keyboarding, Communication
Mountain View, California, United States · On-site
Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date. Weekly Work Hours 19.5 Compensation Range H07 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Wor…
Skills: Customer service, Data entry, Clerical support, Administrative support, Tutoring
Mountain View, California, United States · On-site
Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date. Weekly Work Hours 19.5 Compensation Range H07 Hourly Rate $23.78 Hourly FLSA United States of America (Non-Exempt) Wor…
Skills: Administrative support, Customer service, Data entry, Record maintenance, Scheduling
Mountain View, California, United States · On-site
$65k–$75k/yr
Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the he…
Skills: Event management, Meeting management, Logistics coordination, Customer service, Client relationship management
Mountain View, California, United States · On-site
$28/hr–$34/hr
After School Teacher German language skills required We are looking for candidates who enjoy working creatively with our students while supporting them reaching their learning goals and who will support the work of the s…
Skills: German language, Homework mentoring, Supervision, Pedagogical skills, Communicative skills
Mountain View, California, United States · On-site
Who We Are HUNGRY is revolutionizing workplace dining with an unwavering commitment to obsessive hospitality and flawless execution. Founded in 2016 by entrepreneurs Eman Pahlavani and Jeff Grass, HUNGRY connects corpora…
Skills: Hospitality, Food safety, Inventory management, Customer service, Coffee preparation
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The Payroll Coordinator manages accurate and timely semi-monthly payroll processing for over 800 employees using Paycom. This role also ensures compliance with California wage and hour laws while maintaining employee databases and providing support for payroll-related inquiries.
Candidates must have three to five years of payroll administration experience, preferably in a high-volume, multi-union environment. Proficiency in Paycom and a strong working knowledge of California labor regulations are required for this position.
Job DetailsJob Location: Mountain View, CA 94043Position Type: Full TimeSalary Range: $33.00 - $37.00 HourlyThe Payroll Coordinator is responsible for supporting accurate, complaint, and timely payroll operations for 800+ employees in multi-union and non-union positions. This role processes semi-monthly gross-to-net payroll cycles in Paycom, reviews timekeeping data, maintains payroll records, supports employee and manager inquiries, and partners closely with Human Resources and Operations to ensure employee data, schedules, labor allocations, earnings, deductions, and payroll reports are accurate. The Payroll Coordinator also oversees the scheduling component in Paycom to support accurate labor analysis, workforce reporting, and operational decision-making. This position requires strong working knowledge of federal, state, and local wage and hour requirements, including California meal period and rest break compliance for non-exempt employees. The role requires excellent attention to detail, sound judgment, confidentiality, strong time management, and excellent people skills to meet deadlines while providing responsive, professional service to employees, supervisors, and internal partners.
Essential Functions & Responsibilities
Daily review of hourly employee timecards; Ensure accuracy and compliance along with approval from employee and supervisor, including regular hours worked, overtime worked, and PTO are entered and calculated correctly.
Oversee and maintain the scheduling component in Paycom, ensuring schedules, labor allocations, job codes, departments, and timekeeping data are accurate for payroll processing and labor analysis.
Monitor Paycom scheduling and timekeeping reports to identify missed punches, meal period exceptions, schedule variances, overtime trends, and labor allocation discrepancies; escalate concerns and support corrective action as needed.
Apply strong knowledge of California wage and hour requirements, including meal period and rest break rules, to help ensure time records, exception reporting, and payroll practices support compliance for non-exempt employees.
Maintain employee database; Assign and classify employees appropriately; Ensure the accuracy of employee pay-rates, PTO accrual rates, and employee reporting structure.
Process semi-monthly payroll by incorporating all data from employee timecards, employee benefits including but not limited to medical, dental, life, 401(K), fringe benefits, voluntary and Federal & State mandatory deductions. Process special payroll at the direction of Management.
Ensure payroll is processed with high level of accuracy and completion by required deadline. Review and audit all payroll data prior to submission and immediately following the submission to ensure it is processed properly without discrepancies. Review all quarterly payroll data and ensure it meets the Federal and State deposit and reporting requirements.
Complete and respond to the state/court notice for employee garnishments and withholding orders. Maintain a database of reconciliation per pay period, and ensure proper payment processing in Paycom
Identify payroll related issues for management to review and provide insight to operations managers based on reporting. Recommend process improvements and procedures for compliance with payroll deductions and reporting requirements using reporting to identify areas of improvement
Leverage the payroll system reporting capability, using standard and/or customized report and develop automated management reports on pay-data.
Provide registration, timecard, and device usage in relation to payroll by providing training for new hire orientations and supervisors as needed. Provide system-related guidelines. Answer employee’s payroll-related questions and resolve problems on a timely basis.
Provide professional, people-focused support to employees, supervisors, and managers by answering payroll, timekeeping, scheduling, and Paycom-related questions accurately and timely.
Develop and manage a secure filing system for all confidential information in written and/or electronic formats, including pay data, employee information, state filings and state registrations.
Assist in providing payroll information for company requests from Human Resources
Works closely with Human Resources to manage employee database and audit employee profiles
Perform special projects as directed or as situation dictates.
Qualifications
Three to five years of payroll coordination or payroll administration experience, preferably in a high-volume, multi-location, union and non-union environment.
Strong proficiency with payroll, timekeeping, and scheduling systems; Paycom experience strongly preferred, including payroll processing, timecards, reporting, and scheduling functionality.
Working knowledge of California wage and hour laws, including meal period, rest break, overtime, and timekeeping compliance requirements for non-exempt employees.
Ability to review payroll, scheduling, and labor reports to identify discrepancies, trends, and opportunities for improved accuracy and compliance.
High school diploma/GED required OR equivalent work experience in lieu of
A bachelor’s degree and/or three to five years’ administrative experience
Ability to multitask in a fast-paced work environment
Math Skills – Ability to calculate figures and amounts such as percentages and averages. Ability to apply concepts of basic algebra to excel spreadsheets
Computer Skills –Essential technical competencies in the use of computers and standard business applications; Microsoft Excel and Word processing software; and be proficient on applicable databases, systems and vendor software programs.
Be able to work in a team-oriented environment, always maintain a positive attitude, and be able to assist the team/department to complete goals.
Use logic & reasoning to identify the strengths & weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to communicate effectively with clients, supervisor and coworkers
Excellent interpersonal and people skills with a customer-service mindset, professionalism, confidentiality, and the ability to build trust with employees, supervisors, and cross-functional partners.
Must be able to communicate effectively in English with at least 95% comprehension (Bilingual Spanish Preferred)
Problem Solving/Analysis.
Project Management.
Communication Proficiency.
Ethical Conduct.
Excellent time management, prioritization, follow-through, and organizational skills with the ability to meet strict payroll deadlines.
Requires regular attendance and/or physical presence at the job
Fast paced, high volume, detail-oriented work environment
Lift up to 15 pounds unassisted.
Reach above and below shoulder height, constantly standing in or sitting in one place for long periods of time, bending, stooping, lifting, kneeling, etc.
Work in varying environments (internal and external parts of the building)
Building a future where facility service excellence knows no limits.
With over 45 years of award-winning experience, Service by Medallion excels in integrated facility services, redefining building maintenance with integrity and foresight. Our services range from janitorial to on-demand maintenance to construction clean up solutions, ensuring meticulous attention to detail 24/7. We proactively offer innovative and sustainable solutions, continuously transforming ideas into results. Want to be part of a team that is dedicated to excellence, career progression and investing in our employees? To learn more about us head over to www.servicebymedallion.com.
Offices: 455 National Ave, Mountain View, California 94043, US · 3958 Valley Avenue, Suite C, Pleasanton, CA 94566, US · 436 N Canal St, Unit 9, South San Francisco, California 94080, US
There are currently 196 open administrative positions in Mountain View, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Dallas College Foundation, Google, El Camino Health, Microsoft, Triumph, among others. Browse the listings above to see every active employer.
Yes — 30 of the 196 open administrative positions offer remote or hybrid work (3 remote, 27 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
