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CAPREIT, Inc.
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$81k–$101k/yr
Full-time
bachelor degree
Total rewards package, Work-life flexibility, Professional growth and development
Posted 4d ago
~40 hrs/week
Responsibilities
The Lease Administration Manager provides financial analytical support for real estate investment opportunities and oversees the accuracy of lease records. They also lead the lease administration function, managing landlord relationships, occupancy cost reconciliations, and staff development.
Requirements
Candidates should have a bachelor's degree in business, accounting, or real estate, along with 5 to 7 years of relevant experience. Strong knowledge of commercial lease administration, financial analysis, and proficiency in lease management software like ProLease are required.
Full job description
The Role: Lease Administration Manager
At Rexall, we are community difference makers. We are leaders in health and wellness and a talent destination for over 7000+ Rexall team members. Together, we are defining better health through innovation, service, and living the Rexall values. Talk about a dream team!
What you are looking for:
A closely connected culture
A total rewards package meant to enhance your work-life flexibility
Fully utilizing your talent
Professional growth and development via challenging projects and assignments
Warm and fuzzy feelings knowing you have helped your community, your team, the business and social causes through the Rexall Care Network
The road ahead is one of adventure and heart. Are you our next all star?
Reporting to the Senior Manager of Lease Administration, this existing role is responsible for providing financial analytical support for the evaluation of locations and markets where investment opportunities are being considered. Will play a supporting role in the budgeting and administration of real estate occupancy costs and capital investment.
What will you be doing:
Review and approve year-end reconciliations, rent adjustment notices (RANs), operating cost, CAM, property Tax, and other occupancy cost recoveries, ensuring compliance with lease terms, supporting documentation requirements, and internal controls.
Oversee the accuracy and integrity of lease administration records, including ProLease updates, lease amendments, ownership changes, financial term updates, and related system maintenance.
Prepare and analyze monthly variance reports, identify discrepancies and trends, and ensure issues are investigated and resolved prior to payment processing.
Provide leadership and oversight to the Lease Administration function, serving as the escalation point for complex lease matters, landlord disputes, lease interpretation, and cross-functional issues.
Ensure landlord and tenant obligations are administered in accordance with lease agreements and proactively manage compliance with critical lease dates, renewal options, notice requirements, and other key lease obligations.
Manage landlord and tenant insurance requirements, including certificates of insurance, claims coordination, utility account transitions, and other related compliance activities.
Partner with Finance and Accounts Payable to resolve invoice discrepancies, accruals, coding issues, payment exceptions, percentage rent obligations, and sales reporting requirements.
Act as the primary liaison with landlords, subtenants, Facilities, Operations, Real Estate, and other internal stakeholders on lease administration, occupancy cost, and operational matters.
Manage subtenant administration, including accounts receivable, annual CAM and tax notices, year-end recoveries, dispute resolution, and operational support.
Support Senior Manager - Lease Administration, on various matters including; lease reviews, tax appeals, special projects, due diligence initiatives, and process improvement opportunities.
Obtain and coordinate landlord approvals for signage, renovations, alterations, and other lease-related requests.
Lead, mentor, and develop Lease Administration staff, ensuring consistent execution of departmental processes, controls, and service standards.
Perform other duties and special projects as assigned in support of Rexall Pharmacy Group Ltd.
How you will succeed:
Bachelor’s degree in business, Accounting, Real Estate or similar field preferred; equivalent combination of education and experience will be considered.
5 to 7 years of experience in a related field.
Strong knowledge of commercial lease administration, including lease interpretation, lease abstraction, and landlord tenant obligations.
Demonstrated experience reviewing and analyzing financial obligations, including occupancy cost reconciliations, invoice validation, variance analysis, accruals, landlord billing and payment controls.
Experience working with lease administration systems, preferably ProLease.
Excellent communication skills both verbal and written, with the ability to build effective relationships and collaborate with both internal and external stakeholders.
Strong analytical, problem-solving, negotiation and conflict resolution skills, with the ability to identify issues, recommend solutions and exercise sound judgement.
Demonstrated ability to exercise sound judgement and determine when issues require escalation.
Strong organizational and time management skills, with the ability to manage multiple priorities, deadlines and high-volume workloads in a fast-pace environment.
Self-motivated and adaptable, with the ability to work independently while contribution effectively within a collaborated team env
Excellent operational knowledge of Microsoft Excel and Word programs.
At Rexall, we are better together. We serve our customers, partners, and patients best—we are our best—when everyone brings their true self to work. Our connected, inclusive culture celebrates our lived experiences, backgrounds, expertise, and self-expression to let us win as one team. Leveraging our differences distinguishes us and brings out our best performance.
Are you #ALLin?
Our hiring process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. All decisions are made by the hiring team.
Rexall Pharmacy Group is committed to providing an accessible environment for all of our customers, employees, and job applicants. Rexall Pharmacy Group will make available to any selected applicants’ accommodations and/or accessible formats should they require. Candidates are encouraged to discuss any accommodation they may need in order to allow for the most effective selection process.
For more than 120 years, Rexall has been a trusted name in healthcare. Since 1904, we have grown into one of Canada's leading pharmacy retailers, with more than 350 locations serving communities across the country. Throughout our history, we have remained committed to making a meaningful difference in the health and well-being of the people we serve.
At Rexall, our purpose is simple: Caring for Canada's health, one person at a time. Bringing that purpose to life starts with our people. Every team member plays an important role in delivering the exceptional care and service that patients and customers count on every day.
More than a pharmacy, Rexall is an award-winning organization powered by passionate people who are dedicated to helping others live healthier lives. As healthcare continues to evolve, so do we. Join us and be part of a team where your work matters, your contributions are valued, and your impact is felt every day.
Offices: 6925 Century Avenue, 900, Mississauga, Ontario L5N 0E3, CA
Retailpharmacyand drug store operationRetailPharmaceutical
How many Administrative jobs are open in Mississauga, Canada right now?
There are currently 615 open administrative positions in Mississauga, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Mississauga, Canada?
Companies currently hiring include Shoppers Drug Mart, Bayshore HealthCare, Dexterra Group, CMA CGM, Muslim Association of Canada, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Mississauga, Canada?
Yes — 193 of the 615 open administrative positions offer remote or hybrid work (42 remote, 151 hybrid).
How do I apply for Administrative jobs in Mississauga, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.