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Administrative Jobs in Kansas City, MO (Now Hiring) — 686 open

Midwestern Baptist Theological Seminary logoMidwestern Baptist Theological Seminary

Coordinator of Institutional Advancement

Kansas City, Missouri, United States · On-site

Mid level

Description This role manages donor communications, direct-mail and email fundraising campaigns, gift processing, department budget administration, two major annual advancement events for the institution, data management…

Skills: Donor communications, Fundraising campaigns, Budget administration, Event planning, Data management

The Whole Person logoThe Whole Person

Employment Specialist

Kansas City, Missouri, United States · On-site

$21/hr–$25/hr

Entry level

Title: Employment Specialist Department: Employment Services Reports to: Employment Services Manager Status: FT - Non-Exempt Hours per week: 40 GENERAL DESCRIPTION The Employment Specialist is responsible for providing a…

Skills: Advocacy, Independent Living Skills Training, Peer Counseling, Vocational Assessment, Job Site Analysis

Cornerstones of Care logoCornerstones of Care

People Experience Generalist

Kansas City, Missouri, United States · On-site

$55k–$65k/yr

Mid level$50K raised

Job DetailsJob Location: Education Campus - Kansas City, MO 64038Position Type: Full TimeSalary Range: $55,000.00 - $65,000.00 SalaryWe are seeking a People Experience Generalist to join our team. Starting Salary: $55,00…

Skills: Employee Relations, HR Operations, Compliance, Records Management, Compensation Analysis

Saving Sight logoSaving Sight

Donor Services Coordinator (Dayshift)

Kansas City, Missouri, United States · Hybrid

Entry level

Donor Services Coordinator (Dayshift) Be the Connection Between Donors and Recipients Pay: $23.82/hour Hours: 9:00 AM - 9:00 PM, 12-hour shifts Schedule: Alternating 3 and 4-day workweeks, including every other weekend W…

Skills: Interpersonal Communication, Written Communication, Verbal Communication, Organizational Skills, Critical Thinking

City of Kansas City, MO logoCity of Kansas City, MO

Clinical Clerkship Coordinator

Kansas City, Missouri, United States · On-site

Mid level$800K raised

Job Type:Staff Job Description: The Clinical Clerkship Coordinator supports the Department of Clinical Education by managing clinical clerkship experiences within an assigned region. This role ensures accurate student re…

Skills: Clinical Coordination, Student Record Maintenance, Scheduling, Microsoft Office, Database Management

Port KC logoPort KC

Legal Assistant

Kansas City, Missouri, United States · On-site

Mid level$2M raised

The Legal Administrator serves as a legal support professional within Port KC's legal department. Working closely with the General Counsel, this position coordinates Board governance, legal documentation, public records,…

Skills: Legal Administration, Contract Administration, Board Governance, Public Records Management, Legal Document Preparation

The University of Kansas Health System logoThe University of Kansas Health System

Marketing Strategist

Kansas City, Missouri, United States · Hybrid

$61k–$91k/yr

Mid level$6M raised

Department:Communications - Administration ----- Digital CommunicationsPosition Title:Marketing StrategistJob Family Group: Professional StaffJob Description Summary:The Marketing Strategist is a key collaborator in the …

Skills: Communication, Computer Literacy, Collaboration, Organization, Interpersonal Skills

Commerce Bank logoCommerce Bank

Specialty Healthcare Enrollments Specialist - RemitConnect

Kansas City, Missouri, United States · On-site

$23/hr–$27/hr

Mid level$150M raised

About Working at Commerce Building a career here is more than just steps on a ladder. It’s about helping people find financial safety and success, helping businesses thrive, and making sure people and their money are tak…

Skills: Salesforce, CRM, Microsoft Word, Microsoft Excel, Microsoft Teams

The University of Kansas Health System logoThe University of Kansas Health System

Patient Scheduling Representative

Kansas City, Missouri, United States · On-site

Mid level$6M raised

Position Title Patient Scheduling Representative Liberty Hospital Primary Care Shoal Creek Position Summary / Career Interest:The Patient Scheduling Representative is responsible for creating a seamless patient experienc…

Skills: Patient Scheduling, EPIC EMR, Medical Terminology, Insurance Verification, Patient Registration

Caring Senior Service logoCaring Senior Service

Care Coordinator Assistant

Kansas City, Missouri, United States · On-site

$22k–$25k/yr

Entry level

Care Coordinator Assistant Salary: $22,000–$25,000 annually Position Responsibilities: Assist with daily office operations and administrative tasksAnswer phones and provide excellent customer serviceAssist with schedulin…

Skills: Customer Service, Scheduling, Recruiting, Client Communication, Personal Care

IronPath Ventures

Inbound Customer Service Assistant

Kansas City, Missouri, United States · On-site

Entry level

Be the Friendly Voice Customers Can Count On We're hiring an Inbound Customer Service Assistantto join our team in Kansas City, Missouri. If you enjoy helping people, solving problems, and creating positive customer expe…

Skills: Communication, Active listening, Problem-solving, Organizational abilities, Multitasking

IronPath Ventures

Stock Assistant

Kansas City, Missouri, United States · On-site

Entry level

Keep Things Moving Behind the Scenes We're looking for a reliable and hardworking Stock Assistantto join our team in Kansas City, Missouri. If you enjoy staying active, working in a fast-paced environment, and helping ke…

Skills: Inventory management, Stocking, Organization, Attention to detail, Physical stamina

Saint Luke's logoSaint Luke's

Milk Tech, Full-Time

Kansas City, Missouri, United States · On-site

Entry level

Job Description​ The Milk Tech is responsible for receiving and processing all expressed human milk from mothers of NICU infants. Receives infant formula orders for infants in the NICU. Orders and receives donor human mi…

Skills: Human Milk Processing, Infant Formula Preparation, Equipment Maintenance, Inventory Management, Patient Care Support

Shook, Hardy & Bacon L.L.P. logoShook, Hardy & Bacon L.L.P.

Billing & Collections Coordinator

Kansas City, Missouri, United States · Hybrid

Mid level

Candidate must have 3E, legal billing and legal collections experience. Under immediate supervision, responsible for all aspects of drafting and finalizing client invoices for all assigned Billing Attorneys. Responsibili…

Skills: 3E, Legal Billing, Legal Collections, Revenue Cycle Management, Advanced Excel

Paris Brothers Inc. logoParis Brothers Inc.

Buyer

Kansas City, Missouri, United States · Hybrid

Mid level

Description WHO WE ARE We are Paris Group, a privately held industry leader committed to excellence in all that we do. A diversified manufacturer and distributor of specialty food products, premium specialty coffee, and …

Skills: Sourcing, Procurement, Inventory Management, Vendor Management, Negotiation

Ignite Medical Resorts logoIgnite Medical Resorts

Part Time Weekend/Evening Receptionist, Barista Skills a Plus

Kansas City, Missouri, United States · On-site

Entry level$13M raised

Description We are on Fire Kansas City! Ignite Medical Resort KC is Hiring! If you want to work with a company who values and appreciates its employees, join Ignite Medical Resorts and help us to Extinguish the Stereotyp…

Skills: Receptionist Skills, Barista Skills, Customer Service, Hospitality, Compassionate Care

Master's Transportation logoMaster's Transportation

Automotive Warranty Administrator

Kansas City, Missouri, United States · On-site

$22/hr–$26/hr

Mid level

Why Join Our Team? At Master’s Transportation, you’ll join a growing, privately owned company with more than 30 years of experience delivering trusted commercial transportation solutions nationwide. With one …

Skills: Warranty Administration, Claim Processing, Analytical Skills, Vendor Management, Microsoft Office Suite

United Allergy Services logoUnited Allergy Services

Regional Operations Manager - Allergy Clinics

Kansas City, Missouri, United States · On-site

Senior$5M raised

Run a regional healthcare business. Change thousands of lives. Are you a proven operator who wants to own a P&L — not just manage tasks? Do you want your leadership to translate directly into patients getting care they'd…

Skills: Account Management, Clinic Operations, Staff Supervision, Process Improvement, Performance Metrics

Midwestern Baptist Theological Seminary logoMidwestern Baptist Theological Seminary

Technical Services Assistant

Kansas City, Missouri, United States · On-site

Entry level

Description JOB PURPOSE To assist the Mark T. Coppenger Library staff with duties related to technical services, supplies, physical service, financial processing, and recordkeeping. ESSENTIAL FUNCTIONS Technical Services…

Skills: Technical Services, Collection Development, Cataloging, Inventory Management, Financial Processing

Hotel Equities logoHotel Equities

Guest Services Representative-AC Hotel, Downtown Kansas City, Mo

Kansas City, Missouri, United States · On-site

Entry level$500M raised

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Guest Services Representative for the AC Hotel in Downtown Kansas City, Missouri Job Pur…

Skills: Guest Relations, Reservation Management, Cash Handling, Conflict Resolution, Communication Skills

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Showing 1–20 of 686

Midwestern Baptist Theological Seminary logo

Coordinator of Institutional Advancement

Midwestern Baptist Theological Seminary

Kansas City, Missouri, United States • On-site

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Mid level

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  • Full-time
  • Posted 2h ago
  • ~40 hrs/week

Responsibilities

This role manages donor communications, fundraising campaigns, department budgets, and major institutional events. It also involves data management, gift processing, and providing direct support to the Vice President.

Requirements

The candidate must possess strong writing, project management, and interpersonal skills to handle multiple concurrent campaigns and vendor relationships. Proficiency in nonprofit fundraising concepts and budget management is required, along with the ability to travel for institutional events.

Full job description

Description

This role manages donor communications, direct-mail and email fundraising campaigns, gift processing, department budget administration, two major annual advancement events for the institution, data management for donors, and assisting VP in all areas. It combines hands-on production work (campaign copy, email builds, budget tracking) with vendor and stakeholder management across the seminary, the Southern Baptist Convention, and outside vendors.

Requirements

Vice President Support

  • Assist the Vice President with daily activities, including:
  • Manage the calendar and schedule meetings as appropriate,
  • Organize all pertinent documentation and itineraries, and other duties as assigned.
  • Participate in weekly Institutional Advancement department meetings.
  • Supervise and direct one Federal Work Study (FWS) student employee, approximately 15 hours per week, including assigning daily tasks, training, and overseeing work quality.
  • Manage Department Budget, including, 
  • Maintain the department's annual budget tracker, log all transactions, project future expenses, and monitor spend pace against budget by line item.
  • Reconcile and log credit card transactions using Concur.
  • Rebuild and roll over the budget tracking workbook at the start of each new fiscal year.
  • Maintain current budget status and identify where budget capacity remains available.

Fundraising Campaigns & Donor Communications

  • Plan and execute three annual direct-mail/email campaigns: End-of-Calendar-Year (EOCY), Easter, and End-of-Fiscal-Year (EOFY).
  • Manage the outside print/mail vendor relationship (Boelte-Hall) — route copy for approval, submit production files, review proofs, and process invoices.
  • Own all donor email communications sent via Virtuous end-to-end — strategy, content, build, and sending all sit within our office.
  • Coordinate campaign video content featuring the President and build supporting landing pages.
  • Maintain donor segmentation, campaign codes, and custom URL tracking in Virtuous CRM so campaign performance can be measured and compared year over year.

Gift Processing & Donor Records

  • Process daily gift imports (checks via the Financial Services Deposit Excel, and online gifts).
  • Send timely gift receipts to donors.
  • Work outstanding tasks in Virtuous CRM daily.
  • Prepare and distribute a weekly Giving Report.
  • Issue annual donor tax receipts each January.

Reporting

  • Prepare a monthly Cabinet Report on fundraising performance.
  • Prepare the annual ATS Report (filed with the Association of Theological Schools, the institution's accreditor).
  • Prepare the Book of Reports (produced twice yearly) and the annual Fusion Report.

Event Planning & Execution

  • Plan and execute Alumni & Friends, a ~600-guest lunch event held at the Southern Baptist Convention annual meeting, including an annual venue site visit and negotiation with SBC event staff for room selection.
  • Coordinate closely with the seminary's Student Life and Events (SLE) department, which handles the parallel FTC @ (Host City) event and A&F ticketing.
  • Plan and execute the on-campus Ministry Leaders Dinner, a ~250-guest invitation-only dinner held during the FTC National Conference, including guest list curation, personal invitations, catering vendor coordination, and sponsor relationship management.
  • Coordinate day-of event staffing, signage, and marketing collateral (digital and physical) with Communications for both events.
  • Manage post-event logistics, including teardown coordination and donor/guest follow-up (thank-yous, gift bags).

Cross-Functional Collaboration

  • Route campaign and event copy through the appropriate approval chain (Advancement and executive leadership) before production.
  • Partner with the Communications team on collateral design, production timelines, and campaign/event marketing.
  • Partner with outside vendors and organizational contacts (print/mail vendor, SBC convention staff, caterers) to execute campaigns and events on schedule.

Tools & Systems Used

  • Virtuous CRM (donor records, segmentation, task management)
  • Mailchimp (donor journey strategy is designed/proposed by our office; build and management is owned by Communications)
  • Virtuous Email (donor email communications — fully owned and executed in-house)
  • Microsoft Excel (budget tracking and reporting)
  • Concur (credit card transaction reconciliation)
  • Paylocity (employee timecard and report management)
  • Microsoft Word (document and collateral production)
  • OneDrive (shared department file storage)

Knowledge, Skills & Abilities

  • Strong writing skills, with the ability to translate donor and alumni stories into compelling fundraising copy.
  • Strong people skills, able to relate to a broad spectrum of people and situations to foster goodwill and compelling motivation for MBTS mission.
  • Project management skills sufficient to run multiple concurrent campaigns and events against fixed external deadlines (vendor lead times, convention scheduling).
  • Comfort managing vendor and partner relationships independently, including problem-solving when partners are unresponsive or inconsistent.
  • Working knowledge of nonprofit fundraising concepts: donor segmentation, recurring giving, donor retention, and campaign attribution.
  • Budget management and basic spreadsheet/formula literacy.
  • Ability to travel to and represent the institution at the annual SBC meeting, including working long, physically demanding event days.

Related keywords

Donor communicationsFundraisingBudget trackingEvent managementVirtuous CRMMailchimpMicrosoft ExcelConcurPaylocityNonprofitDonor segmentationDirect-mailEmail marketingProject managementVendor relationsStakeholder management

Frequently asked questions

How many Administrative jobs are open in Kansas City, MO right now?

There are currently 686 open administrative positions in Kansas City, MO listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Kansas City, MO?

Companies currently hiring include Burjline Builders, Saint Luke's, Jackson County, Missouri, Children's Mercy, The University of Kansas Health System, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Kansas City, MO?

Yes — 145 of the 686 open administrative positions offer remote or hybrid work (57 remote, 88 hybrid).

How do I apply for Administrative jobs in Kansas City, MO?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

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