Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Data entry, Customer service, Work order management, Communication, Microsoft Word
Coral Gables, Florida, United States · Hybrid
Overview Primary responsibility is to ensure the proper administration of the post-closing processes for consumer, residential mortgage, commercial and commercial real estate loans. Ensures service quality standards for …
Skills: Loan processing, Loan documentation, Post-closing review, Collateral control, Loan servicing
Coral Gables, Florida, United States · On-site
About the Role Konare Law is standing up a new Case Monitoring Department to take ownership of matters sitting with a government agency awaiting action — freeing up attorney teams to focus on active legal work and making…
Skills: Immigration paralegal, Case management, MyCase, USCIS filing, Client communication
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Data analysis, Statistical analysis, Technical documentation, Report preparation, Oral presentations
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Clinical Research Coordination, Participant Retention, Data Collection, Chart Review, Regulatory Compliance
Coral Gables, Florida, United States · On-site
Full-Time | Consistent Schedule Make a Difference—Every Day If you enjoy helping people, solving problems, and being part of a supportive team, this role is for you. As a Member Services Representative, you’ll help membe…
Skills: Customer service, Communication skills, Problem solving, Bilingual, Spanish
Coral Gables, Florida, United States · On-site
Gables Engineering (a HEICO company) is seeking a highly organized, detail-oriented Repair Operations Coordinator to support our Maintenance, Repair, and Overhaul (MRO) operations. In this critical role, you will coordin…
Skills: Repair lifecycle management, Customer service, Aerospace industry standards, Documentation management, ERP systems
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Customer service, Telephone etiquette, Administrative support, Office equipment troubleshooting, Record keeping
Coral Gables, Florida, United States · On-site
Job Description: Our Opportunity: At Chewy Vet Care, we’re changing the veterinary care experience! With the launch of our new veterinary practices, we are looking for a full-time Practice Manager to join our Healthcare …
Skills: Practice Management, Staff Management, Conflict Resolution, Inventory Management, Client Relations
Coral Gables, Florida, United States · On-site
Nation Security is seeking professional, dependable, and bilingual Security Officers (English/Spanish) to join our dedicated team. In this position, you will play a key role in maintaining a safe and secure environment f…
Skills: Security patrol, Surveillance monitoring, Incident reporting, Visitor management, Emergency response
Coral Gables, Florida, United States · On-site
Overview The Corporate Security & Facilities Coordinator is responsible for supporting the daily operations, safety, security, appearance, and functionality of the corporate office environment. This position serves as a …
Skills: Facilities coordination, Office operations, Security procedures, Access control, Customer service
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Vital Signs, Injections, Laboratory Tests, Sterile Technique, Patient Documentation
Coral Gables, Florida, United States · Hybrid
Overview The Treasury Management Inside Sales Representative supports the growth of Treasury Management services by assisting with cross-selling products across business segments. This role provides task-based support to…
Skills: Treasury management, Sales support, Customer service, Client outreach, Proposal preparation
Coral Gables, Florida, United States · On-site
$20/hr–$25/hr
Position Summary The Administrative Pharmacy Technician is responsible for providing administrative and operational support to the pharmacy department by coordinating medication-related workflows, maintaining accurate do…
Skills: Pharmacy operations, Prior authorizations, Medication management, Insurance verification, HIPAA compliance
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Executive support, Calendar management, Travel arrangements, Project management, Communication
Coral Gables, Florida, United States · On-site
PERSONAL BANKER JOB SUMMARY Accountable for adhering to the Bank’s BSA, AML and Office of Foreign Asset Control (OFAC) applicable policies. Employee must follow specific unit procedures developed in compliance with the p…
Skills: Banking operations, Customer service, Sales, Account management, Financial products
Coral Gables, Florida, United States · On-site
$110k–$160k/yr
Benefits: Competitive salary Employee discounts Paid time off Join One of Miami's Premier Plastic Surgery Practices Puyana Plastic Surgery is seeking an exceptional Patient Coordinator who is passionate about aesthetics,…
Skills: Patient coordination, Sales, Aesthetics, Customer service, Treatment planning
Coral Gables, Florida, United States · On-site
$18/hr–$21/hr
Benefits: Company parties Employee discounts Paid time off About Us Puyana Plastic Surgery is a high-end, innovative, and rapidly growing aesthetic plastic surgery practice seeking a bilingual (Spanish/English) Medical A…
Skills: Medical assisting, Medical scribing, EMR documentation, Patient care, Vitals collection
Raymond JamesCoral Gables, Florida, United States · On-site
Job Description Summary Under general supervision, uses advanced skills gained through training and experience to provide pro-active support to financial advisors and assist with efficient, quality client service. Follow…
Skills: Client relationship management, Administrative support, Financial services, Communication, Organization
Raymond JamesCoral Gables, Florida, United States · On-site
Job Description Summary Under direct supervision, uses intermediate skills obtained through experience and training to assist Financial Advisors and provide clients with quality service. Follows established procedures to…
Skills: Client service, Administrative support, CRM software, Excel, Financial transactions
Coral Gables, Florida, United States • On-site
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The Facilities Operations Control Representative acts as a liaison to manage facility operations, including dispatching technicians and monitoring alarm systems. They are responsible for processing work orders, maintaining accurate records, and ensuring effective communication between staff, contractors, and facility occupants.
Candidates must have a high school diploma or equivalent and at least one year of relevant experience in administrative or facilities operations roles. Proficiency in Microsoft Office and strong organizational and communication skills are required for this essential personnel position.
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Facilities Operations Control Representative serves as a liaison to faculty, staff, and facility managers to ensure the safety of facility occupants and guarantee the smooth operations of all facility functions and operations.
Answers phone calls with appropriate greeting, and addresses and resolves issues or transfers to appropriate staff.
Enters, transcribes, records, stores or maintains information in written or electronic form.
Monitors and responds to email requests received through customer service email accounts.
Ensures that alarm notifications received through electronic monitoring, security or email are accurately reported.
Oversees work order control and management. Distributes office supplies and assists in maintaining uniform inventory.
Generates process and distribute work orders from online requests queue, phone calls, faxes, walk-ins, and emails.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
High School diploma or equivalent
Minimum 1 year of relevant experience
The Facilities Operations Control Representative serves as a liaison to students, faculty, staff, and Facilities team members to receive reports of facilities-related matters on campus and use various communication methods and the University’s work order management system to dispatch and schedule Facilities technicians to address identified issues.
The more in-depth job duties and responsibilities of the Facilities Operations Control Representative include, but are not limited to:
Answer phone calls from students, faculty and staff and take appropriate action for each call.
Monitor incoming work order requests (online SRO website, departmental email, Microsoft Teams) so to generate work orders through the University’s work order management system and dispatching Facilities technicians to address requests.
Assist in the communication of general maintenance, major repairs, and shutdowns in a timely, effective and efficient manner via various forms of communication, written and orally.
Maintains consistent and effective communication to administration, management, and the field team on day-to-day operations, as well as responding to planned or unplanned issues, utility disruptions, or emergencies.
Monitor alarm systems, such as energy, fire alarm, and lift stations, and ensure appropriate action is taken when alarm notifications are received so to mitigate interruptions to University operations and life-safety issues. Respond to urgent matters and involve mangers, mechanics, and contractors as needed.
Performs quality assurance review or work orders to ensure accuracy in work order components (i.e. work order types, account numbers, comments, status, etc.)
Resolve customer complaints or answer customers' questions regarding Facilities-related matters, including following-up on survey responses.
Serves as a liaison to students, parents, faculty, and staff regarding Facilities-related matters and status of work orders.
Works closely with University-approved contractors (i.e., Environmental Services, elevator maintenance contractor, etc.) to dispatch issues and follow-up on status as needed.
Evaluate and assign proper Access Control levels to online requests for appropriate routing through approval process.
Notify on-call leader and mechanics of after-hour emergencies and communicate timelines for incidents, corrective actions, and resolutions.
Generate and send end of shift reports to inform Facilities team members of activities that transpired throughout the shift.
Supports the creation of the on-call roster and the notification process. Distribute the on-call roster weekly via email and make changes to roster as needed.
Prepare & distribute holiday schedules for Facilities Operations and coordinate appropriate levels of coverage for business continuity.
Participates in departmental meetings and other University initiatives as requested.
Serves as an integral member of the University’s plan for disaster preparation and recovery.
Position is essential personnel. Must be able to perform shift work, to respond to after hour’s emergency call-in, and work in environments out of normal duties as needed.
Other duties as assigned.
High School diploma or equivalent
At least (1) year of experience in related fields such as: Administrative, Customer Service, Facilities Operations, etc.
Must have proven emphasis on teamwork, cooperation, customer relations and leadership in problem solving.
Knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook. Preferred knowledge of work order management system.
Skills in assessing, organizing, prioritizing, and multi-tasking.
Strong written and verbal communication skills.
Ability to work in a team setting.
Be accountable for all aspects of their role and continuously improve.
Demonstrates the willingness to take initiative and take on work tasks independently.
Strong attention to detail.
The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Delivering leading-edge patient care by the region’s best doctors, powered by groundbreaking research at The U.
UHealth – University of Miami Health System delivers leading-edge patient care by top-ranked physicians who treat some of the most complex cases. Powered by the Miller School of Medicine’s ground-breaking research and medical education, UHealth is the region’s only academic-based health care system. With a comprehensive network of nearly 40 outpatient facilities, its flagship hospital in the heart of Miami’s Health District, and more than 2,700 physicians and healthcare providers across South Florida, UHealth is a vital component of the community that is leading the next generation of health care. UHealth is home to Bascom Palmer Eye Institute, the No. 1 ranked eye hospital in the nation by U.S. News & World Report, Sylvester Comprehensive Cancer Center, the region’s only NCI-designated cancer center, and Desai Sethi Urology Institute, dedicated to urologic research and discovery, and a neurology and neurosurgery program ranked in the top 25 in the nation. These programs along with 100 other specialties make UHealth a trusted destination for compassionate, research-based care. UHealth is dedicated to continually developing an inclusive and rewarding culture for our talent - including hiring pledges with Military.com, AARP and a growing list of partners. UHealth has been honored on Becker's Healthcare 150 Top Places to Work List, emphasizing our commitment to the well-being and growth of our incredible faculty and staff. We also received the 2024 Platinum Bell Seal Certification by Mental Health America (MHA). The University of Miami was recognized by Forbes as one of the Best Employers for Women in 2023 and 2022. You can learn more about opportunities at UHealth at careers.miami.edu.
Offices: 1400 NW 12th Ave, Miami, Florida 33136, US · 5555 Ponce De Leon Boulevard, Coral Gables, FL 33146, US · 8932 SW 97th Ave, Miami, Florida 33176, US · 8100 SW 10 ST Plantation, Plantation, FL 33324, US · 1150 NW 14th St, Miami, FL 33136, US
There are currently 806 open administrative positions in Coral Gables, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Miami Health System-Uhealth, University of Miami Health System, Baptist Health, Doctors HealthCare Plans, Inc., GastroMed, LLC, among others. Browse the listings above to see every active employer.
Yes — 90 of the 806 open administrative positions offer remote or hybrid work (28 remote, 62 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
