We are an employee-centric company that truly appreciates our team members and their value to our customers and the missions they support. We pride ourselves on being forward-leaning thinkers and fostering teams that are…
Skills: Contracts administration, Finance support, Accounting, Microsoft Office, Microsoft Word
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Inova Alexandria Hospital is looking for a dedicated Logistics Resource Coordinator to join the team. This role will be Part-time Day Shifts, working 24 hours weekly. Inova is consistently ranked a national healthcare le…
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Muncy, Geissler, Olds & Lowe, P.C.
IP Assistant
Alexandria, Virginia, United States · Remote OK
Mid level
Description Join a growing, fast-paced patent practice where your attention to detail and organization truly make an impact. Muncy, Geissler, Olds & Lowe PC is seeking a motivated IP Assistant to help support our expandi…
Alexandria, Virginia, United States · Remote Solely
$19/hr–$40/hr
Mid level
Description MG-IP Law, PC (Muncy, Geissler, Olds & Lowe, PC) is currently seeking a full-time IP Assistant to support its Intellectual Property practice. This is a fully remote position that offers the opportunity to wor…
Alexandria, Virginia, United States · Remote Solely
$19/hr–$40/hr
Mid level
Description MG-IP Law, PC (Muncy, Geissler, Olds & Lowe, PC) is seeking a full-time, fully remote IP Docketing Assistant to join our growing team. The successful candidate will be responsible for reviewing, prioritizing,…
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Job DetailsJob Location: Alexandria, VA 22314Position Type: Full TimeSalary Range: $73,000.00 - $91,000.00 SalaryAt SDFCU, we are committed to attracting and retaining top talent to ensure our continued success. Our trad…
Skills: Recruitment, Talent acquisition, Human resources, Onboarding, Benefits administration
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$17/hr–$20/hr
Part-time
bachelor degree
Health insurance, Dental insurance, Vision insurance, Life insurance, 401k with company matching, Paid time off
Posted 3d ago
~20 hrs/week
Responsibilities
The intern will provide hands-on support to contracts and finance functions, including maintaining contract records and assisting with accounting cycles. They will also handle document preparation, electronic signatures, and general administrative tasks to support the team.
Requirements
Candidates must be currently enrolled undergraduate students in a relevant field such as business, finance, or legal studies. Proficiency in Microsoft Office and strong organizational skills are required, along with the ability to maintain confidentiality.
Full job description
We are an employee-centric company that truly appreciates our team members and their value to our customers and the missions they support. We pride ourselves on being forward-leaning thinkers and fostering teams that are and continue to be technically proficient and technically capable across a comprehensive range of cyber mission areas. OneZero full-time employees receive an extremely competitive benefits package that includes health/dental/vision/life insurance plans, 401K with company matching, PTO & paid holidays, employee referral program, and educational assistance. Additional details can be found on our website at: https://www.onezerollc.com/careers/
Position Title: Corporate Intern
Location: Alexandria, VA On site
Schedule: Part-time, approximately 20 hours per week; paid hourly. Schedule is flexible around class hours, Monday through Friday during standard business hours.
Clearance: None required. Must be a U.S. citizen and able to sign a non-disclosure agreement.
Summary: The Corporate Intern provides hands-on support to OneZero's contracts and finance functions. This role is built for a student who wants real exposure to how a government contracting business runs behind the scenes - the contract lifecycle from intake through signature, and the accounting rhythms of timesheets, receivables, payables, and reconciliations. The intern will maintain contract records, prepare draft agreements from approved templates, shepherd documents through electronic signature, and assist the finance team with recurring cycles and month-end support. Success in this role looks like accuracy, follow-through, and discretion: the intern will handle sensitive commercial and financial information and is expected to treat it accordingly.
Essential Duties and Responsibilities:
Contracts Administration Support:
Organize and maintain contract files and the contract register, keeping records complete, current, and easy to retrieve
Track contract options, period-of-performance expirations, and recurring reporting due dates; flag upcoming deadlines to the Contracts Manager
Review incoming contract requests for completeness and required approvals before they move forward for processing
Prepare contract and agreement drafts from approved company templates and standard intake information
Prepare non-disclosure agreements (NDAs) from approved templates and track them through execution
Produce clean and redlined document versions and run document comparisons to confirm negotiated changes are captured accurately
Route documents for electronic signature and follow up with internal and external parties until execution is complete
Collect and organize onboarding documentation from subcontractors and consultants, confirming required forms and certifications are on file
Finance and Accounting Support:
Issue timesheet reminders and confirm all timesheets are entered and approved on the biweekly cycle (every other Monday)
Support timesheet reconciliation, researching and resolving discrepancies with employees and managers
Assist with accounts receivable collections, including invoice follow-up, aging review, and documentation of customer communications
Perform accounts payable entry with an emphasis on 1099 vendors, consultants, and subcontractors
Support bank reconciliations by matching transactions, identifying variances, and compiling supporting documentation
Process incoming and outgoing corporate mail, including scanning, distribution, and filing
General Corporate Support:
Maintain organized electronic filing structures and consistent document naming conventions
Prepare status trackers and summaries for contracts and finance leadership
Handle confidential contractual, financial, and personnel information with discretion
Perform other administrative and project-based duties as assigned
Qualifications:
Education and Experience:
Currently enrolled undergraduate student pursuing a degree in business administration, finance, accounting, legal studies, paralegal studies, contract management, or a related field
Junior or senior standing preferred; rising sophomores with relevant coursework or experience will be considered
Coursework or prior internship exposure to contracts, procurement, accounting, or bookkeeping is a plus
Familiarity with government contracting concepts (prime and subcontract relationships, period of performance, contract options) is desirable but not required
Proficiency with Microsoft Office, particularly Word (track changes, document compare) and Excel (sorting, filtering, basic formulas)
Exposure to electronic signature platforms (DocuSign, Adobe Sign) or accounting/timekeeping systems (QuickBooks, Unanet, Deltek) is a plus
Skills and Abilities:
Strong attention to detail and accuracy when working with documents, dates, and numbers
Excellent written and verbal communication skills, including professional follow-up with internal and external parties
Strong organizational and time management skills; able to track multiple recurring deadlines without prompting
Ability to work independently and as part of a team, and to ask questions when something looks wrong
Ability to maintain confidentiality and exercise discretion with sensitive business information
Dependable and consistent attendance, particularly around biweekly payroll and month-end close cycles
Work Environment:
This is an onsite position in Alexandria, VA. The role is performed in a professional office environment using standard office equipment. Reliable transportation to the Alexandria office is required.
OneZero LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
OneZero Solutions is an 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB) that is problem-solving and solutions-oriented. OneZero was founded in 2017 when our founder, Al Sowers, was medically retired from the United States Coast Guard (USCG). While Al could no longer serve on active duty, he wanted to continue serving and protecting his country. Al also wanted to promote the professional advancement of military veterans - especially disabled veterans like himself.
OneZero specializes in cybersecurity operations, information assurance, computer network operations, solutions engineering, and project management in support of federal, state, and local government organizations. Employing professional, knowledgeable, and experienced personnel, OneZero strives to provide superior service and unparalleled results to our customers.
Our industry-leading security experts have designed and implemented some of the largest secure networks in the world, and have implemented and managed numerous large-scale, enterprise-wide infrastructures focused on strategic compliance factors across multiple government and private sector organizations. With our people-first approach and methodology, we create customer-centric environments leveraging technologies to increase productivity throughout the workforce.
For more information about OneZero Solutions, visit www.onezerollc.com.
Offices: 225 Reinekers lane, STE 600, Alexandria, VA 22314, US
Information AssuranceInformation TechnologyCloud SecurityCloud ArchitectureNetwork SecurityNetwork EngineeringAmazon Web ServicesSecurity Operations CenterComplianceCMMC
How many Administrative jobs are open in Alexandria, VA right now?
There are currently 451 open administrative positions in Alexandria, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Alexandria, VA?
Companies currently hiring include Inova Health, VHC Health, Goodwin Living, Neighborhood Health, Children's National Hospital, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Alexandria, VA?
Yes — 73 of the 451 open administrative positions offer remote or hybrid work (16 remote, 57 hybrid).
How do I apply for Administrative jobs in Alexandria, VA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.