Office Coordinator, Graduate Students' Association
Saskatoon, Saskatchewan, Canada · On-site
Entry level
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Office Coordinator, Graduate Students' Association
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Temporary
postgraduate degree
Posted 13d ago
Apply by Aug 10
~40 hrs/week
Responsibilities
The Office Coordinator supports day-to-day operations of the GSA, including managing the GSA Commons and coordinating weekly student events. Responsibilities include administrative tasks, handling inquiries, and maintaining confidentiality of student and staff information.
Requirements
Candidates must be registered students in the College of Graduate and Postdoctoral Studies at the University of Saskatchewan. Required skills include proficiency in office software, strong organizational abilities, and familiarity with GSA governing documents.
Full job description
Office Coordinator, Graduate Students' Association
GSA Commons Coordinator
The Graduate Students' Association (GSA) is seeking dedicated and organized Office Coordinators to support our day-to-day operations and ensure smooth office functionality.
The GSA represents over 4,000 graduate students at the University of Saskatchewan, offering professional, academic, and social services while advocating for student needs. We are committed to fostering a welcoming and supportive learning environment for First Nations, Métis, and Inuit students, honoring the ancestors of this land and reaffirming our shared relationships.
Responsibilities:
Support GSA booked events, orientations and sessions at GSA Commons or off-site. Coordinate and run weekly student events (ie: movie, trivia, game nights)
Open, close, setup the GSA commons and office as required including furniture movement, light cleaning, general upkeep of the commons and office spaces, perform other duties as required
Converse with event convenor to coordinate event logistics, maintain event calendars and records, perform billing and rental agreements
Answering phone calls, taking messages, monitoring and responding to emails, processing membership payments, referring students to Executives or University services and assisting students with inquiries
Assist the GSA Executives and Operations Manager with various administrative tasks
Maintain the confidentiality of all GSA, student, staff, and stakeholder information accessed through the position.
Perform duties in accordance with the GSA’s governing documents, policies, values, equity and inclusion commitments, and Executive-approved priorities.
Exercise discretion, professionalism, and sound judgment in all interactions, and promptly escalate concerns outside the scope of the position to the Operations Manager or appropriate Executive member.
Qualifications:
Must be a registered student in the College of Graduate and Postdoctoral Studies at the University of Saskatchewan and maintain enrollment throughout employment
Familiarity with the GSA constitution, bylaws and policies
Strong organizational and communication skills
Friendly and professional demeanor
Ability to work independently and multitask efficiently
Proficiency in office software and basic IT troubleshooting skills
Work Type & Compensation:
Work Type: Casual position with no minimum hours. Day, evening & weekend availability required
Hourly Rate: $24.87 until August 31, 2026, $25.61 September 1,2026 (Aligned with Public Service Alliance of Canada Collective Bargaining Agreement for graduate students, though this position is not within a bargaining unit)
Applications will be accepted from July 24 - August 9 11:59PM.
Department: Graduate Students' Association Status: Casual Employment Group: Exempt Rate of Pay: Current rates of pay Posted Date: 7/24/2026 Closing Date: 8/9/2026 Number of Openings: 3 Work Location: On Campus
The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact usfor assistance.
Related keywords
Office CoordinationStudent AssociationEvent PlanningAdministrative SupportGSA CommonsBillingRental AgreementsUniversity of SaskatchewanCasual EmploymentEquity Diversity and Inclusion
About Continuing Medical Education, University of Saskatchewan
Providing lifelong learning opportunities for SK physicians
Industry
Higher Education
Company size
5,001-10,000 employees
Headquarters
Saskatoon, Saskatchewan
LinkedIn followers
378
Continuing Medical Education (CME) is a division within the College of Medicine with the University of Saskatchewan. CME is a leader in enhancing the patient's quality of health through its innovative educational opportunities in lifelong learning.
CME offers continued learning through online courses, virtual and in-person conferences, and partnered programs. CME also provides event services to assist with the planning and organization of events. Event Accreditation helps organizing committees stay on track with all the elements required by the Royal College of Physicians and Surgeons of Canada and the College of Family Physicians of Canada for an event to be claimed for study credits by your learners.
The Division of CME is fully accredited by the Committee on Accreditation of Continuing Medical Education (CACME). As such we can help you accredit your event for specialists for the Maintenance of Certification (MOC) program and for Family Physicians though the Mainpro+ program.
Offices: 107 Wiggins Rd, Saskatoon, Saskatchewan S7N 5E5, CA