Position Type: Permanent Fulltime Work Schedule: Onsite Work Location: Ottawa Role status: New Role About Gastops: Moving You since 1979 Over the last 47 years, Gastops has built a robust business which is recognized wor…
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$23/hr–$25/hr
Full-time
professional certificate
Profit sharing, Share purchase programs, Comprehensive health and wellness benefits, Growth and development opportunities, Social activities, Company sponsored events
Posted 7d ago
~40 hrs/week
Responsibilities
The Office Administrator will manage daily office operations, including greeting visitors, handling mail, and maintaining filing systems. They will also support business development by coordinating corporate events, managing tradeshow logistics, and preparing presentation materials.
Requirements
Candidates must hold a diploma in Office Administration or a related field and possess advanced communication and computer skills. Proficiency in Microsoft Office 360 and a typing speed of 75 wpm are required for this role.
Full job description
Position Type: Permanent Fulltime
Work Schedule: Onsite
Work Location: Ottawa
Role status: New Role
About Gastops: Moving You since 1979
Over the last 47 years, Gastops has built a robust business which is recognized worldwide for its innovative contributions to equipment health management in the aviation, energy, marine, industrial and transportation industries. Gastops’ products and services add value throughout the life cycle of complex critical equipment from the design stage through to in-service operations and support. We design, manufacture, and support advanced equipment sensing and analysis products, including on-line oil debris sensors, torque measurement sensors, turbine blade health sensors, and at-line oil analysis systems.
Based in Ottawa, Ontario, the Office Administrator will report to the Office Manager and will have a wide range of duties which ultimately focus on administrative and business development support.
What You’ll Do:
Assist with day-to-day operations of the office.
Greet visitors and ensure all protocols are followed upon their arrival.
Maintain internal filing systems accordingly (paper and/or electronic).
Manage and order office supplies and material.
Print and assemble documents and binders.
Answer telephone, take and relay messages when required.
Handle incoming and outgoing mail.
Filing and scanning of various documents and projects.
Assist with development of documents and ensuring completeness and selection of appropriate format is used for all documents and presentation materials.
Coordinate tradeshow logistics and bookings.
Working as part of a cross departmental team, assist in the coordination and execution of corporate events such as lunch & learns, receptions, open houses, seminars, and meetings (internal/external).
Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.
What You Bring:
Diploma in Office Administration, or a related field.
Advanced communication skills, both verbal and written.
Ability to work independently as well as a team.
Excellent organizational, prioritization and multitasking skills
Advanced computer skills including Teams and Microsoft Office 360 Products, typing speed of 75 wpm.
Who You Are:
Advanced attention to detail.
Advance communication skills, both verbal and written.
Strong organizational and multi-tasking skills
Strong interpersonal and critical thinking skills
What We Offer You:
At Gastops, we’ve built a passionate and collaborative workforce with a strong, vibrant culture that’s key to our success. We reward and support our people with competitive compensation and a total rewards approach.
Salary Range for this position: $23–$25/hr (final compensation based on experience, skills, and fit) Profit sharing and share purchase programs
Comprehensive health and wellness benefits
Opportunities for growth and development
Social activities, company sponsored events and opportunities to give back to our local community
We welcome applicants at all career stages – from emerging professionals to seasoned experts. Role level and scope may be adjusted to match your background.
Use of Artificial Intelligence in Recruitment: At Gastops, people are at the center of our recruitment process. We may use AI-enabled tools for limited administrative purposes such as creative outreach messages, transcribing interviews, or assisting with notetaking. These tools are not used to make hiring decisions. All applications are reviewed by our recruiters and hiring managers, and final decisions are made by people using their professional judgment and experience. Our commitment is to use technology responsibly, while ensuring fairness, transparency, and respect at every stage of the process.
Accessibility: Gastops is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds and religions. Gastops accommodates people with disabilities throughout the recruitment and selection process. Gastops is an excellent place to work, and we look forward to meeting with you! If contacted regarding this position, please advise the interview coordinator of any accommodation measures you may require.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Related keywords
Office AdministratorAdministrative SupportBusiness Development SupportOffice OperationsMicrosoft Office 360Microsoft TeamsDocument ManagementEvent CoordinationTradeshow LogisticsAviationEnergyMarineIndustrialTransportationEquipment Health ManagementData Entry
Maximizing Equipment Operation through Condition Monitoring and Tailored Services
Industry
Industrial Machinery Manufacturing
Company size
51-200 employees
Founded
1979
Headquarters
Ottawa, Ontario
LinkedIn followers
6,520
Gastops designs, manufactures and supports advanced equipment health sensing and analysis products, including on-line oil debris sensors, torque measurement sensors, turbine blade health sensors, and at-line wear debris analyzers. Additionally, we offer a wide range of specialized technical and engineering services to assist in the development of equipment control and monitoring systems, and maintenance of mission-critical assets.
We have applied our equipment condition analysis engineering capabilities to develop and execute fleet maintenance programs which transform maintenance from the traditional scheduled or reactive maintenance, to a more proactive condition based approach. This approach has also exposed us to the industry need to provide high performance, responsive, maintenance, repair and overhaul services for high value aviation components.
For 40 years, our solutions have been used in Defense, Aerospace, Energy and Marine applications to optimize the availability, productivity, maintenance, performance and safety of mission-critical assets. We offer peace of mind to our customers by supporting the equipment that helps their aircraft fly, ships sail, trains roll, generators generate, and turbines turn.
Offices: 1011 Polytek St, Ottawa, Ontario K1J 9J3, CA · 4960 Corporate Dr NW, Suite 140, Huntsville, Alabama 35805, US · 109 Williams Ave, 10, Dartmouth, Nova Scotia B3B 2E3, CA