McCoy-Rockford is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protect…
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Full-time
associate degree, bachelor degree
Posted 9d ago
~40 hrs/week
Responsibilities
The Sr. Accounts Payable Analyst is responsible for managing vendor payments, reconciling supplier statements, and ensuring the accuracy of accounting transactions. They will also oversee expense report processing via Concur, handle sales tax computations, and support financial audits.
Requirements
Candidates must have a minimum of 8 years of accounts payable experience and an Associate Degree in Accounting. Strong proficiency in Microsoft Office, particularly Excel, and experience with Concur are highly preferred.
Full job description
McCoy-Rockford is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
GENERAL DESCRIPTION:
Ensure accuracy of payment accounting transactions and maintain sufficient audit support for auditors
Execute payments to our vendors (suppliers/manufacturers/installers) and assess tax related processes
Undertake reconciliation of supplier statements
Maintain professional relationships with vendors and resolve invoice discrepancies
Work with other areas within the company to conduct research and correct any coding errors
Support Concur expense report system
Perform expense financial statement analysis
Support the company move to a new ERP system in 18-24 months
DUTIES AND RESPONSIBILITIES:
Invoice Data Entry: 20-35%
Partial Payments/Deposits to Vendors: Enter invoice in the payable module for orders, ensure the check/ach is sent to the supplier in timely manner, and verify that vendor balance outstanding is accurate before submitting any final invoice payments
Installation Vendors: Manually enter any installation contactor labor invoices into the payment module and “cost verify”
Supplier/Manufacturer Vendors: Scan to Avanto any supplier invoices received in the mail or manually enter in the payable module, if expedited payment is required
Work with vendors to ensure we have their Ach information and that they are submitting their invoices to Avanto
Complete weekly cash requirements schedule for weekly check/ACH runs
Operating Expense Vendors: Serve as a backup for the accounts payable analyst when needed by checking the email box and entering invoices in payable module
Invoice Research: 40%
Maintain and check daily the internal “vendor issues” e-mailbox and resolve any issues
Determine why a vendor invoice: lacks a purchase order, does not match the amount/quantity order by sales department, or has a sales tax discrepancy. Work closely with other departments and consistently track status
Reverse research issues to determine why we have not received a supplier/manufacture invoice and then contact supplier/manufacturer to further investigate
Research why vendor invoices are on the “invoice hold report”, if over 10 days
Handle vendor calls and emails related to missing payments or discrepancies in payment amount
Work with Avanto to resolve their invoicing processing issues and meet as needed
Concur Processing: 15%
Maintain and check daily the internal Concur e-mailbox for employee questions
Maintain Concur system including, but not limited to, set-up new employees, train new employees on how to complete expense reports, activate/de-active expense accounts
Review expense coding for accuracy, run/create analytical reports, process expense reports weekly, and prepare transaction for journal entry upload
Ensure expenses are properly approved in accordance with spending policy
Investigate any items that were coded to wrong account or department and resolve the issue with the employee
Identify areas for process improvement
Sales Tax and Escheatment: 5%
Review employee expense report transactions and compute sales taxes on those items subject to taxation then create a manual journal entry
Review vendor invoice details to compute sales taxes on those items subject to taxation then a create manual journal entry
Create 1099’s and submit
Handle research on outstanding checks and determine if they should be submitted to the state
Maintain proper audit support for sales tax auditor
Other: 20%
Maintain and check daily the “accounts payable” e-mailbox and resolve any issues
Assist with monthly expense variance explanations and research
Assist Controller with documentation of process and procedures
Identify opportunities to reduce manual processes
Partner with other employees to help develop additional skills as needed
Maintain Amazon Business account and set up new employee Amazon Business account, as needed
Assist in annual financial and sales tax audits
Mailing checks, clerical, - 20mins/60 mins per week, if needed
Special Projects for management
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.
KEY SELECTION AND SUCCESS FACTORS
WORK EXPERIENCE:
Minimum of 8 years’ experience in Accounts Payable
Office furniture experience preferred
EDUCATION/QUALIFICATIONS:
Associate Degree in Accounting required; Bachelor’s Degree in Accounting preferred
Formal training on Accounts Payable best practices and fraud prevention training is a plus
Must have strong written/verbal skills and critical thinking skills to be able to explain complex issues.
Must enjoy doing process improvements and investigative research.
Adapt at doing process workflows and written documentation.
Provide guidance to accounting analyst.
OTHER/PREFERRED:
Knowledge of MS Office required: Strong Excel, Powerpoint, and Word
Knowledge of Concur strongly preferred
Excellent customer service skills
Time management and organization skills
Ability to work with a diverse group of people
Ability to maintain a high level of accuracy and confidentiality
McCoy Rockford provides a complete scope of commercial interior products and services including office furniture, floor covering, modular walls, design support and facility services. Our clients range from start ups to established corporations and cover a variety of industries.
Career Opportunities:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9d2359ab-45be-4cb2-9df5-7e799bd52c4f&ccId=19000101_000001&type=MP&lang=en_US
Offices: 7110 Old Katy Rd, Suite B 190, Houston, Texas 77024, US · 211 E Riverside Drive, Austin, TX 78704, US · 4401 Freidrich Lane, Suite 414, Austin, TX 78744, US