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Skills: Project Coordination, Document Control, Permit Application Management, Bluebeam Revu, Microsoft Office Suite
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$55k–$70k/yr
Full-time
Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, 401K Retirement Savings Plan, Company Matching
Posted 28d ago
Apply by Jul 14
~40 hrs/week
Responsibilities
The role involves managing comprehensive project documentation, permits, and RFIs while implementing robust document control systems. The assistant will facilitate communication between multidisciplinary teams and coordinate project workflows to ensure seamless execution of high-tech facility projects.
Requirements
Candidates must have demonstrated experience in project coordination within the AEC industry, preferably focusing on high-tech or semiconductor projects. Proficiency in Microsoft Office Suite and Bluebeam Revu, along with strong organizational and communication skills, is required.
Full job description
Overview
Within SSOE’s Advanced Technology division, we specialize in high-tech facility design, offering top-tier design and engineering services to a diverse array of clients and markets. Our team is composed of highly skilled and knowledgeable professionals who excel across various disciplines. We pride ourselves on our cross-disciplinary approach, which allows us to understand and address our clients' needs more comprehensively than traditional, siloed methods. What sets us apart is our ability to seamlessly conceptualize, plan, and detail every aspect of design. Our in-house experts collaborate closely, optimizing and enhancing our work through multi-discipline strategy sessions. By leveraging cutting-edge techniques and state-of-the-art software, we deliver industry-leading technology and innovative solutions from day one.
SSOE is seeking an experienced Project Management Assistant to join our team, providing critical support, coordination, and organization to project managers, engineers, and design teams on complex high-technology facility projects. We are looking for a proactive, resourceful professional who takes ownership of project workflows, anticipates challenges before they arise, and serves as a connective hub across multidisciplinary teams. The ideal candidate will leverage their experience to optimize project efficiency, detailed organization, and facilitate seamless communication amongst the teams.
Responsibilities
Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs.
Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements.
Ensure compliance with document retention policies and procedures.
Manage and archive project close-out documentation.
Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.
Assist in the preparation of project status reports, highlighting key milestones, risks, and issues.
Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items.
Collaborate with engineers, designers, and project managers to ensure seamless project execution.
Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration.
Coordinate and manage the flow of information between the design team and the project management team.
Serve as a primary point of contact for project-related inquiries and information dissemination.
Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution.
Develop and maintain effective communication channels among team members, clients, and subcontractors.
Qualifications
Demonstrated experience in project coordination or project assistance within the AEC industry. Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired.
Proven ability to manage complex, multi-discipline project documentation and workflows with accuracy and attention to detail.
Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint). Experience in PDF editing and markup software (Bluebeam Revu).
Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously in a deadline-driven environment.
Strong written and verbal communication skills, with the ability to interact professionally with engineers, project managers, clients, and agency representatives.
Salary Range: $55,000 - $70,000/year depending on location, education, depth of relevant experience, and any specialized licensure/certifications. Opportunity for ample rewards, leadership incentive components, and generous bonus opportunities.Benefits: Includes comprehensive health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), opportunities for professional development and training (including support for relevant licensure & certifications), and generous PTO & paid holidays.
Join us at SSOE, where your expertise will thrive in a dynamic, collaborative environment dedicated to pushing the boundaries of design and engineering excellence. If you're passionate about innovation and eager to make a significant impact, we invite you to apply and become a part of our forward-thinking team.
Delivering unparalleled client value that advances the AEC industry.
Industry
Engineering Services
Company size
1,001-5,000 employees
Founded
1948
Headquarters
Toledo, OH
LinkedIn followers
45,679
Total funding
$10M
As an internationally ranked architecture and engineering firm, SSOE is known for delivering unparalleled client value that advances the AEC industry. They have been named a “Great Workplace” (Great Place to Work®), a Fortune Best Workplace in Consulting & Professional Services™, and one of the “Best AEC Firms to Work For” (BD+C).
Over the company’s 77-year history, it has earned a reputation for providing quality project solutions to high-tech and general manufacturing clients in the semiconductor, automotive, battery, food, chemical, and glass industries. SSOE also provides forward-thinking design across healthcare and general building sectors such as corporate workplace, education, and judicial—with projects completed in 40 countries. Visit www.ssoe.com for additional information and career opportunities.
Offices: 1001 Madison Avenue, Toledo, OH 43604, US · 2621 W Wackerly Street, Suite D, Midland, MI 48640, US · 100 Peachtree Street NW, Suite 2500, Atlanta, Georgia 30309, US · 110 Boggs Lane, Suite 149, Cincinnati, OH 45246, US · 200 Clinton Avenue W, Suite 700, Huntsville, Alabama 35801, US
ArchitectureEngineeringSustainable and renewable solutionsVDC / BIMMaster Planningand Project / Program ManagementConstructionInterior DesignArchitectureProject Management