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Full-time
bachelor degree
Posted 19d ago
~40 hrs/week
Responsibilities
The Facilities Coordinator acts as the primary point of contact for facility inquiries, managing maintenance, repairs, and daily operations like HVAC and security. They also support space planning, inventory management, and ensure compliance with health and safety regulations.
Requirements
Candidates must hold a Bachelor's degree and possess at least 3 years of experience in facilities coordination or office management. Proficiency in building systems, maintenance procedures, and safety regulations is required.
Full job description
Duties / Responsibilities:
Act as the primary point of contact for all facilities-related inquiries.
Coordinate maintenance and repair services, working with vendors and contractors as needed.
Monitor and manage facility operations including HVAC, lighting, security, cleaning, and waste management.
Conduct routine inspections to ensure facilities are safe, clean, and fully operational.
Track and maintain inventory of office and facility supplies; place orders as required.
Support space planning, office moves, and seating arrangements.
Assist with budget tracking and invoice processing related to facilities expenses.
Enforce health and safety regulations in accordance with company policies and local laws.
Maintain facilities documentation including floor plans, vendor contracts, and maintenance logs.
Coordinate building access for employees, visitors, and vendors.
Required Skills / Abilities:
Customer Service Oriented – Approachable and responsive to internal and external stakeholders; committed to creating a positive workplace environment
Strong Organizational Skills – Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
Problem-Solving Abilities – Quick to identify issues and implement practical, cost-effective solutions.
Attention to Detail – Thorough in inspections, documentation, and ensuring compliance with safety and maintenance standards.
Effective Communication – Clear written and verbal communication with staff, vendors, and management.
Vendor Management – Experience coordinating with third-party service providers, including scheduling, negotiating, and ensuring quality of work.
Budget Awareness – Basic understanding of budgeting, invoice review, and cost control.
Adaptability and Initiative – Comfortable navigating change, taking initiative, and working independently with minimal supervision.
Time management-Ability to prioritize tasks and respond promptly to facility needs without disrupting daily operations.
Education and Experience:
Bachelor’s degree
3 years experience in facilities coordination, office management, or a similar experience
Knowledge of building systems, maintenance procedures, and occupational safety regulations.
Independence Pet Group (IPG), a subsidiary of IPH, is one of North America’s largest pet insurance and services organizations. Our impressive family of brands (Figo, Felix, ASPCA Pet Health Insurance, Pets Plus Us, and AKC Pet Insurance) supports insurance for more than 1,000,000 pets in the U.S. and Canada and provides well-being, safety, resources, and business solutions to the pet industry, including microchip identification and an online pet registry.
Offices: Chicago, Illinois, US · Akron, Ohio, US · Phoenix, Arizona, US · Raleigh, North Carolina, US · Oakville, Ontario, CA
How many Security & Safety jobs are open in Chicago, IL right now?
There are currently 1,588 open security & safety positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Security & Safety roles in Chicago, IL?
Companies currently hiring include Allied Universal, Albertsons Companies, Northern Trust Asset Management, Worldwide Flight Services (WFS), Titan Security Group, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Security & Safety jobs in Chicago, IL?
Yes — 357 of the 1588 open security & safety positions offer remote or hybrid work (106 remote, 251 hybrid).
How do I apply for Security & Safety jobs in Chicago, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.