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$60k–$65k/yr
Full-time
bachelor degree
Posted 2d ago
Apply by Oct 26
~40 hrs/week
Responsibilities
The Sales Coordinator will manage the deal-making process, including editing offers and tracking transaction progress while supporting senior brokers. They are also responsible for overseeing administrative operations, financial reporting, and creating client-facing materials.
Requirements
Candidates must have 3+ years of professional services experience and advanced proficiency in Microsoft Office Suite. Experience in the real estate sector and familiarity with AI tools are considered significant assets.
Full job description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
What this job involves:
As a Sales Coordinator for our Retail and Office Brokerage Team in Vancouver, you'll be the strategic partner who keeps deals moving and brokers focused on what they do best. This role combines high-level coordination with hands-on deal support, requiring you to navigate a fast-paced environment while managing diverse stakeholders across all organizational levels. You'll translate business objectives into executable strategies, oversee critical administrative functions, and ensure seamless information flow between clients, brokers, and internal teams. If you thrive on variety, have an eye for detail, and enjoy being the part of a dynamic brokerage operation, this is your opportunity to make a tangible impact on landmark retail and office transactions.
What your day-to-day will look like:
Partner with Senior Brokerage Coordinator and Broker Leads to translate business objectives into actionable strategies and execute on high-priority initiatives
Manage the deal-making process from start to finish: edit offers and Letters of Intent, track transaction progress, coordinate documentation flow, and ensure timely execution
Oversee administrative operations including calendar management, travel arrangements, meeting coordination, and event planning for clients and brokers
Perform database management and reporting tasks in SAR and Dealio: prepare updates, maintain cheque registers, ensure accurate invoicing, and submit brokerage authority reports
Create and refine client-facing materials including market surveys, tour books, presentations, and demographic reports in collaboration with the research team
Prepare, review, and edit critical documents such as legal paperwork, mandates, commission agreements, RFPs, and quarterly reports with meticulous attention to detail
Manage financial reporting and expense submissions, including monthly P&L reports, broker expenses, and training costs, while coordinating accounts payable with finance
Leveraging AI tools and technologies to enhance productivity, streamline workflows, and deliver data-driven insights, with willingness to adopt and champion JLL AI solutions
Required Qualifications:
3+ years of relevant professional services firm experience supporting senior professionals in a fast-paced environment
Real estate sector experience and/or lease administration background an asset
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience working with AI models such as ChatGPT or Claude
Demonstrated ability to multi-task, prioritize competing demands, and maintain exceptional attention to detail under pressure while proactively identifying opportunities for improvement
Strong written communication skills with excellent proofreading, editing, and business correspondence capabilities
Proven ability to work independently with minimal supervision, exercise sound judgment, and maintain strict confidentiality
Must be flexible and highly motivated with a willingness to take initiative
Preferred Qualifications:
Bachelor's Degree in Business, Real Estate, or related field
Completion of professional development courses or certifications related to AI implementation and best practices
Working knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat Pro)
Familiarity with real estate platforms and tools such as Dealio, CoStar, Blackbird, Google Earth, CRM systems, and Spider
Experience coordinating client events and managing stakeholder relationships at all organizational levels
Proactive, optimistic personality with strong interpersonal skills and collaborative work style
Estimated compensation for this position:
60,000.00 – 65,000.00 CAD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location:
On-site –Vancouver, BC
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Related keywords
Sales CoordinatorCommercial Real EstateBrokerageDeal SupportAdministrative SupportMicrosoft OfficeChatGPTClaudeSARDealioCoStarBlackbirdGoogle EarthCRMSpiderInDesign
Powered by data and commercial real estate experts, JLL illuminates a clear path, so you can execute with certainty.
Industry
Real Estate
Company size
10,001+ employees
Headquarters
Chicago, Illinois
LinkedIn followers
2,357,739
JLL (Jones Lang LaSalle Incorporated) is a leading global commercial real estate services and investment management company. Founded in 1783, JLL operates in more than 80 countries with 113,000+ professionals and $23.4 billion in annual revenue. Ranked Fortune 500 #175.
In a market where timing separates leaders from followers, you need a partner who helps you move with precision. That's what JLL delivers—with clarity powered by unmatched data, confidence from a firm built to last and certainty backed by execution that performs across the real estate lifecycle.
What services does JLL provide?
Property Management, Leasing Advisory, Capital Markets, Workplace Strategy, Project and Development Services, Design, Sustainability Solutions, and Real Estate Technology
What makes JLL unique?
• Intelligence that illuminates the path forward: Our research teams publish 2,000+ reports annually across 60+ markets. JLL Falcon – our proprietary AI platform for commercial real estate – combines decades of expertise, the industry's richest data and generative AI to surface patterns before they become consensus, putting you ahead of the curve.
• Relationships built to last: With 240+ years of history, we're chosen by 95% of top global investors and half of the Fortune 500, with a 99% retention rate. You get a partner who's navigated every market cycle and knows what's coming next.
• Execution at scale: With 113,000+ professionals across 80+ countries, we deliver coordinated solutions with consistent quality wherever you operate. You get one partner who sees the complete picture and executes globally.
Recognition
• Fortune's World's Most Admired Companies — 10 years
• World's Most Ethical Companies (Ethisphere) — 18 years
• EPA Energy Star Sustained Excellence Award — 14 years
Headquartered in Chicago, Illinois | NYSE: JLL
JLL combines data intelligence with commercial real estate expertise so you can See a Brighter Way.
Offices: 200 East Randolph Drive, Chicago, Illinois 60601, US · 30 Warwick Street, London, W1B 5NH, GB · 9 Raffles Place, #39-00 Republic Plaza, Singapore, 048619, SG · 330 Madison Ave, 4th Floor, New York, NY 10017, US · 4 Park Plz, Suite 900, Irvine, CA 92614, US
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