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Provide comprehensive business and personal support to two C-level executives, focusing heavily on complex domestic and international travel and calendar management. Act as a primary liaison for employees and external partners while managing day-to-day logistics and office operations.
Requires 7+ years of Executive Assistant experience supporting senior leadership with a proven track record in complex travel management. Candidates must be highly organized, discreet, and capable of working independently in a fast-paced environment.
Executive Assistant for to two Presidents
Location: Brentwood, CA
Schedule: Monday to Friday, 9:00 AM to 5:30 PM in office.
Overview
You will support the two C-Level Executives in both business and personal matters. This role requires strong organization, accuracy, and ownership. Travel on steroids both domestic and international). Candidate must come with extensive travel experience and heavy calendar management. The President travels often, so you must work independently and keep operations moving without direct oversight. You will manage complex schedules, travel, and day to day logistics for the President and family. Plans change often, so you must adapt fast and stay calm under pressure.
This role is 90 percent Executive Assistant and 10 percent Personal Assistant.
Executive Support
Manage a high volume, constantly changing calendar with precision
Organize, prioritize, and act on information from email, calls, meetings, and direction from leadership
Coordinate meetings, calls, and events across multiple time zones
Schedule conference calls and manage meeting logistics
Prepare itineraries, documents, presentations, and correspondence
Proofread all materials for spelling, grammar, formatting, and accuracy
Ensure clarity and consistency across all final deliverables
Track action items and ensure follow through
Maintain physical and digital filing systems with accuracy and organization
Answer and screen phone calls professionally
Maintain strong professional etiquette while acting as a liaison to employees and external partners
Handle confidential information with discretion
Maintain working knowledge of conference room technology and connections to support presenters and guests
Set up and manage Zoom calls for the President
Oversee American Express invoices for the President and Director of HR, including cost coding, expense tracking, and reporting
Coordinate document delivery, including courier services as needed
Arrive early or stay later on event days to ensure setup and execution run smoothly
Flexible schedule to meet business and personal needs (minimal required)
Travel Management
Plan and manage detailed travel for the President, spouse, and family
Coordinate domestic and international flights, hotels, and transportation
Arrange travel for extended family members when needed
Handle travel for all home office team members (5)
Adjust travel in real time due to delays or changes
Resolve issues quickly, including refunds, credits, and rebookings
Research and secure services, reservations, and experiences
Previous experience managing airline credits a plus
Personal Support
Assist the President and spouse with daily personal and business related tasks
Handle returns, credits, and vendor follow up
Be available for occasional weekend calls related to travel updates
Assist with scheduling, errands, and household coordination with house manager
Office and HR Support
Work independently while the President is out of the office
Assist with office management tasks as assigned
Support the Director of HR with confidential projects during slower periods
Maintain strict confidentiality with all HR related information as well as President information
7 plus years of Executive Assistant experience supporting senior leadership
Experience managing complex travel, including international itineraries
Previous concierge experience at a Ultra luxury hotel a plus – but not necessary.
Notary license a plus. Must be willing to obtain.
Strong attention to detail and high level of accuracy
Highly organized with the ability to manage multiple priorities
Strong problem solving skills with a proactive approach
Ability to work independently with minimal direction
Comfortable working in a fast paced, changing environment
Professional, discreet, and dependable
You anticipate needs before they arise
You operate effectively without supervision
You handle changes without disruption
You solve problems without needing direction
You keep everything organized, accurate, and on time
This role fits someone who takes ownership, values precision, and can manage both executive and personal responsibilities with consistency and discretion.
We have created a company that is truly out of the ordinary.
At Lighthouse, we strive to be more than ordinary...we are EXTRAORDINARY. Not only are our actions extraordinary, but so are our people and communities. We provide quality homes to our residents, create meaningful relationships within our communities, invest in our team’s development, and operate with integrity and responsibility.
Offices: 149 S. Barrington Ave., 505, Los Angeles, California 90049, US · 400 W Beacon Rd, Lakeland, Florida 33803, US · 189 N Marengo Ave, Pasadena, California 91101, US · 7975 Canada Ave, Orlando, Florida 32819, US · 9047 San Jose Blvd, Jacksonville, FL 32257, US
There are currently 368 open human resources positions in Los Angeles, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Keck Medicine of USC, LA28 Olympic & Paralympic Games, Third Party CS, Insperity, Wonderful Pistachios & Almonds, among others. Browse the listings above to see every active employer.
Yes — 150 of the 368 open human resources positions offer remote or hybrid work (41 remote, 109 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
