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$27k–$28k/yr
Part-time
Salary up to £27,000 per annum (pro rata), Employee of the Month, Long term service awards, Blue Light Card, Professional Development, Refer a Friend
Posted 14d ago
~18 hrs/week
Responsibilities
The administrator will handle general reception duties, manage payroll summaries, and provide typing support for the home's management team. They are also responsible for coordinating staff rotas, processing financial invoices, and maintaining accurate resident documentation.
Requirements
The candidate should have previous administrative experience and proficiency in Microsoft Office. They must be capable of maintaining confidentiality and providing professional support to residents, staff, and visitors.
Full job description
About Our Home:
Nestled in the scenic grounds of Kingstanding, Manor House is more than a care home—it’s a haven of excellence and warmth. With accolades like ‘Outstanding’ from CQC and a Top 20 Care Home Award, our residents find solace in studio-style rooms, vibrant communal spaces, and even our very own Manor Tavern. Here, every day is a blend of tailored activities, delicious meals, and cherished moments in our lush gardens. At Manor House, we don’t just provide care; we craft a lifestyle where every resident feels like family.
We are looking for an experienced Administrator to join our team on a part-time basis, working up to 17.5 hours per week. The role is based on Tuesdays and Thursdays, with some flexibility around working hours/days.
What you will be doing!
General reception duties, taking calls, transferring to departments, greeting visitors
Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.
To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
To support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
To coordinate the duty rota, liaise with Bank and Agency staff when required.
To sort and distribute mail accordingly throughout the Home.
You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
Keep accurate records of all relevant residents’ documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.
Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services’ Finance department. Chase late payments.
Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.
Prepare and submit data relating to petty cash and wages totals-monthly
Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
Attend training courses and sessions as required.
Maintain client, staff and business confidentiality at all times.
Prepare and maintain stationary orders, stock and records.
To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
To ensure all internal and external customer interactions are met with a welcoming and professional manner.
Enhancing the lives of the residents in our care by bringing them joy, happiness, and fulfilment.
Industry
Health, Wellness & Fitness
Company size
51-200 employees
Founded
1999
Headquarters
Uxbridge, Middlesex
LinkedIn followers
19,571
At Gold Care Homes we aim to provide our residents with a secure, relaxed and homely environment in which their care, well-being and comfort is of prime importance.
Privately owned by the Gidar family, Gold Care Homes has an established reputation of delivering high quality care and a wide range of facilities to their residents. An ongoing programme of investment means that all of the homes are well presented and maintained to ensure residents are healthy and content.
Gold Care Homes was established in 1999 and has since grown to operate 26 care homes. The group offers a range of services which includes residential, nursing, frail elderly and dementia care. Respite care is also available on a short term basis, subject to bed availability, at most of the homes.
Our management teams focus on recruiting, training and retaining the best available staff to ensure that residents enjoy the continuity of care which you would expect from a premium quality operator.
These fundamentals are essential to provide a good quality care service.
Offices: 2 Vine Street, Uxbridge, Middlesex UB8 1QE, GB · 13 The Crossway, Uxbridge, Middlesex UB10 0JH, GB · 48 Gunnersbury Lane, London, England W3 8EF, GB · 88 St Mark's Road, Westminster, London, W10 6BY, GB · Danesbury Park Road, Welwyn, England AL6 9SN, GB
Nursing careResidential CareDementia CareRespite CareMental Health CareEOL/Palliative Careand Special Care ServicesHealth CareFitnessWellness
How many Finance & Accounting jobs are open in Birmingham, United Kingdom right now?
There are currently 428 open finance & accounting positions in Birmingham, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Birmingham, United Kingdom?
Companies currently hiring include PwC UK, HSBC, Goldman Sachs, Howden Ireland, Turner & Townsend, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Birmingham, United Kingdom?
Yes — 271 of the 428 open finance & accounting positions offer remote or hybrid work (25 remote, 246 hybrid).
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