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$75k–$85k/yr
Full-time
bachelor degree
Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Disability Insurance, 401(k) With Company Match
Posted 14d ago
~40 hrs/week
Responsibilities
Manage the personal, family office, and household administration for the CEO while providing backup coverage for the Executive Assistant. Responsibilities include coordinating travel, managing household vendors, reconciling financial accounts, and assisting with event execution.
Requirements
Requires a Bachelor's degree and over 3 years of experience providing administrative or personal support to executives. Candidates must possess exceptional writing skills, a proactive attitude, and the ability to handle sensitive information with absolute discretion.
Full job description
PERSONAL / EXECUTIVE ASSISTANT – OFFICE OF THE CEO
Time Equities, Inc. (“TEI”), an international real estate investment and development company, seeks a proactive, detail-oriented Personal/Executive Assistant for the Office of the CEO. Reporting to the Senior Executive Assistant to the CEO, this position owns the personal, family office, household, and administrative side of the CEO’s life and provides full backup coverage for the Executive Assistant. Work is performed at the office and at the CEO’s home in Greenwich Village. The ideal candidate takes ownership, thrives in a fast-paced environment, and handles sensitive information with absolute discretion. This is an opportunity with an immediate start. Responsibilities will phase in over the first year, beginning with personal support and events and expanding as capabilities are demonstrated, with a substantial training and overlap period throughout.
RESPONSIBILITIES
Personal & Family Office Support
Serve as the liaison between the CEO’s family and TEI: track expenses, process reimbursements and medical claims, and coordinate family-related requests.
Coordinate the CEO’s personal travel, including bookings, itineraries, and logistics.
Oversee the CEO and family’s vehicles: maintenance, inspections, tickets, and related invoicing.
Manage annual membership; procure gifts and personal/household items for the CEO, family, friends, and employees, including holiday gifts and tips.
Coordinate the CEO’s daily lunches and pharmacy supply of medication and vitamins; handle personal errands such as shopping, returns, and deliveries.
Household Management
Provide home office and administrative support to the CEO’s spouse (filing, organizing, record-keeping).
Arrange maintenance, service providers, and household projects; coordinate seasonal upkeep.
Handle personal arrangements including reservations, event and show tickets, and related logistics; assist with private events such as dinners and gatherings at the residences.
Financial & Bill Management
Reconcile credit cards and invoices (Amex and other family/personal accounts) per established procedures, including expense coding.
Process incoming invoices and coordinate wire transfers for family members, staff, and vendors; track recurring expenses, memberships, and special payments.
Compile and organize backup documentation and secure internal approvals; track personal property invoices for timely payment.
Executive Assistant Backup Coverage
Provide full backup coverage for the Executive Assistant as needed, including the CEO’s calendar, email, and communications—prioritizing urgent matters and maintaining continuity during absences, travel, and peak periods.
Work in tandem with the Executive Assistant on the daily operations of the CEO’s office, ensuring seamless coordination between business and personal responsibilities.
Mail, Office & Foundation Support
Manage all incoming and outgoing mail and packages for the CEO, family, and the FG Foundation per established office protocols, including scanning, routing, and receipt confirmation.
Answer and route incoming calls for the CEO’s office; maintain records, files, and databases
Events & Communications
Assist in planning and executing events—holiday party, annual conferences, board functions, personal celebrations at the CEO’s home, and political fundraisers—with the ability to execute events independently as needed.
Draft, proofread, and edit correspondence and documents on behalf of the CEO, including thank-you letters; respond to urgent requests outside business hours as needed.
REQUIREMENTS
3+ years providing administrative or personal assistant support to executives or principals; Bachelor’s degree; exceptional writing, proofreading, and editing skills with high attention to detail across many moving parts.
Proactive, positive, energetic attitude that takes ownership and asks questions; strong problem-solving and comfort with digital tools.
Refined communication and interpersonal skills; ability to represent the CEO and company in a sophisticated manner; discretion with sensitive personal, family, and financial information.
Familiarity with event planning, family office or household administration, and/or interest in the arts, philanthropy, or politics is a plus.
BENEFITS AND PERKS
Competitive benefits including Medical, Dental, Vision, Life, and Disability insurance; 401(k) with company match; FSA and voluntary benefits; tuition reimbursement up to $3,500/year; tax-free transit benefits; Employee Assistance Program; mentorship and committee opportunities; discounted gym memberships; and paid time off including vacation, sick, and personal days.
Please send a cover letter stating why you are the best candidate for this position.
To learn more about Time Equities, Inc., please visit our website at www.timeequities.com
Diversified investment, development, asset/property management & alternative energy company.
Industry
Real Estate
Company size
51-200 employees
Founded
1966
Headquarters
New York, New York
LinkedIn followers
7,013
Total funding
$195M
Founded in 1966, Time Equities, Inc. (“TEI”) is a diversified investment, development, asset and property management, and alternative energy company that has been in business for nearly 60 years. TEI currently holds in its own portfolio approximately 42.8 million square feet of residential, industrial, office and retail property including about 5,000 multi-family apartment units, approximately 685,000 square feet in pending acquisitions, and 2.8 million square feet of various property types in stages of pre-development and development. With 339 properties across 36 states, five Canadian provinces, Anguilla, Germany, Italy, the Netherlands, and Scotland, the TEI portfolio benefits from a diversity of asset types including non-performing loans, B-notes, and alternative energy investments. TEI has a variety of market concentrations in the Northeast, Southeast, Midwest and West Coast of the U.S., and new markets around the world are always being evaluated.
Offices: 55 Fifth Avenue, New York, New York 10003, US
Real EstateCommercial Real EstateResidential Real EstateReal Estate DevelopmentReal Estate AcquisitionsCorporate Social ResponsibilityResidential BrokerageMortgage Brokerageand Green Business ImplementationReal Estate Investment
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