Description Client Services Specialist WhitbeckBeglis, PLLC has an immediate opening for a Client Services Specialist to join our team at our Virginia Beach, Virginia office. This role is responsible for managing front d…
Skills: Front desk operations, Customer service, Appointment scheduling, Administrative support, Microsoft Office
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Full-time
high school
Medical insurance, Dental insurance, Vision insurance, Life insurance, Short-term disability, Long-term disability
Posted 162d ago
~40 hrs/week
Responsibilities
The Client Services Specialist manages front desk operations, handles incoming communications, and schedules appointments for the legal team. They also provide administrative support, process payments, and ensure smooth day-to-day office operations.
Requirements
Candidates must have a high school diploma or GED and 1-3 months of related experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.
Full job description
Description
Client Services Specialist
WhitbeckBeglis, PLLC has an immediate opening for a Client Services Specialist to join our team at our Virginia Beach, Virginia office. This role is responsible for managing front desk operations, handling incoming communications, scheduling appointments, and providing administrative support to attorneys and paralegals. The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment.
Key Responsibilities:
Serve as the first point of contact by managing front desk operations and greeting clients professionally
Answer and direct incoming phone calls with professionalism and efficiency
Schedule appointments and manage attorney calendars
Provide administrative support to attorneys and paralegals as needed
Process payments accurately and in a timely manner
Maintain office supplies and coordinate restocking as needed
Maintain workflow activities and assist team members where needed
Collaborate with legal staff to ensure smooth day-to-day operations
Deliver excellent customer service, particularly when assisting clients in sensitive situations
Requirements
Qualifications:
High school diploma or general education degree (GED) required; 1–3 months of related experience or equivalent combination of education and experience preferred
Proficiency in Microsoft Office (Word, Excel, and Outlook)
Strong administrative and organizational skills
Excellent phone etiquette and communication skills
High level of attention to detail
Ability to multitask and work independently
Positive, outgoing demeanor with a professional presence
Ability to perform effectively in a fast-paced, high-pressure environment
Interest in the legal profession and a strong desire to help others
Physical Demands: The physical demands described here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear
Frequently required to walk; occasionally required to stand, stoop, kneel, crouch, or crawl
Must be able to frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds
Specific vision abilities include close and distance vision
WhitbeckBeglis, PLLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
At WhitbeckBeglis, we believe the heart of what we do is serve people and families, with compassion, trusted advice, and fearless advocacy.
WhitbeckBeglisis proud to be a full-service law firm with a strong focus on Family Law, Mental Health Law, Education Law, and Estate Planning. We provide legal services to families and individuals, helping them get the best result possible through experience and compassion. Our aggressive yet compassionate team of highly responsive and competent attorneys helps individuals get the best result possible in the most challenging times.
Offices: 120 Edwards Ferry Rd NE, Leesburg, Virginia 20176, US · 8003 Franklin Farms Dr., Ste 102, Richmond, Virginia 23229, US · 780 Lynnhaven Pkwy, Virginia Beach, Virginia 23452, US · 51 Monroe St, #1207, Rockville, Maryland 20850, US · 1509 Gilpin Ave, #1, Wilmington, Delaware 19806, US
How many Administrative jobs are open in Virginia Beach, VA right now?
There are currently 650 open administrative positions in Virginia Beach, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Virginia Beach, VA?
Companies currently hiring include Sentara Health, Center for Global Justice®, NAVY EXCHANGE SERVICE COMMAND (NEXCOM), ZIMLog, AvalonBay Communities, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Virginia Beach, VA?
Yes — 98 of the 650 open administrative positions offer remote or hybrid work (42 remote, 56 hybrid).
How do I apply for Administrative jobs in Virginia Beach, VA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.