Administrative Jobs in Virginia Beach, VA (Now Hiring) — 644 open — Page 12

TST TACTICAL DEFENSE SOLUTIONS, INC.
DBA TST ROOFING AND GLAZING (TSTRG)

Our search is currently limited to qualified candidates living within the Hampton Roads commuting area.

SUMMARY:

The Project Manager is responsible for the successful planning, coordination, execution, and financial performance of construction projects within their assigned subcontractor division. This role serves as the primary point of contact for general contractors, owners, vendors, and internal teams, and is accountable for project scheduling, cost control, contract administration, change management, documentation, procurement coordination, and overall project delivery.

The Project Manager ensures projects are completed safely, on schedule, within budget, and in accordance with contract requirements, company standards, and quality expectations.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES:

• Responsible for full project ownership including, but not limited to:
• Coordinate all project activities with the Superintendent or Foreman, field teams, and internal support staff.
• Serve as the primary liaison between division leadership, field operations, general contractors, owners, and vendors.
• Own and manage all project financials, including budgets, cost tracking, forecasting, and profitability.
• Track monthly cost versus budget for all assigned projects, actively identify cost-saving opportunities, and implement cost-control measures throughout the project lifecycle.
• Verify and document realized savings at project closeout and report final project financial results for closed projects.
• Prepare and present accurate Cost to Complete forecasts and participate in biweekly project financial review meetings with executive management.
• Organize, understand, and maintain up-to-date contract documents, drawings, specifications, and project correspondence.
• Develop, maintain, and enforce project schedules in coordination with field leadership and project partners.
• Update project schedules at least monthly for all active projects and save current schedules to the designated job folders in accordance with company standards.
• Save schedule-related correspondence to the project files and maintain schedule documentation in audit-ready condition.
• Establish and manage the project budget, including cost control, job cost reporting, and variance analysis.
• Monitor progress against schedule and budget and develop recovery plans when necessary.
• Manage material, equipment, and vendor procurement in coordination with division leadership and field operations.
• Support and review division-specific means and methods to ensure constructability, efficiency, and compliance with contract requirements.
• Review drawings and specifications for constructability, scope clarity, and potential cost or schedule impacts.
• Prepare, track, and manage submittals, shop drawings, and other required project documentation.
• Prepare and maintain submittal logs, RFI logs, change order logs, and other required project tracking logs.
• Receive, review, and respond to RFIs and scope clarifications in a timely manner.
• Prepare, submit, negotiate, and track change orders, including upstream change requests and internal budget revisions.
• Generate monthly proposed billings for assigned projects, identify underbilled work, and correct billing issues prior to month-end close.
• Document explanations for significant billing variances and implement corrective actions.
• Prepare and submit monthly billings, pay applications, and required backup documentation.
• Review and approve vendor and subcontractor invoices related to assigned projects.
• Review daily field reports and follow up on issues related to schedule, safety, quality, or productivity.
• Oversee project closeout activities, including punch lists, warranties, as-builts, and final documentation.
• Support and enforce company safety policies and promote a safety-first culture on all projects.
• Manage multiple projects simultaneously at various stages of the project lifecycle.
• Assist division leadership with estimating support, scope development, pricing reviews, and client negotiations as needed.
• Provide leadership, guidance, and mentoring to project coordinators, project engineers, or other assigned staff.
• Foster a team-oriented culture that aligns with company values, expectations, and performance standards.
• Maintain accurate, complete, and auditable project records, and provide supporting documentation for cost, schedule, and billing data when requested by management.
• Travel to jobsites and attend meetings as required by project needs.
• Foster and cultivate a team culture that aligns with the company's mission and values.
• Maintain professional interaction with all customers.
• Must reside within commuting distance of our main office in Virginia Beach, VA.
• This is an in-person, on-site position – no telecommuting.
• NEED TO BE ABLE TO OBTAIN BASE ACCESS FOR ONGOING PROJECTS!

POSITION SPECIFIC QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Construction Management, Engineering, or a related field, or equivalent combination of education and experience.
• Minimum of 5 years of construction industry experience, preferably in a subcontractor or specialty trade environment.
• Strong knowledge of construction means and methods, project scheduling, cost control, contract administration, and document management.
• Demonstrated experience managing project budgets, Cost to Complete forecasting, change orders, billings, and job cost reporting.
• Experience with construction scheduling and project management software.
• Ability to read and interpret construction drawings, specifications, and contracts.
• Previous experience supervising or mentoring team members is preferred.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and project management tools.
• Strong written and verbal communication skills, including the ability to communicate with general contractors, owners, vendors, and internal teams.
• Must be organized, detail-oriented, punctual, and reliable.
• Ability to manage time effectively and prioritize competing deadlines.
• Some travel may be required depending on project locations.
• Must meet any site access or credentialing requirements necessary for assigned projects.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong organizational and follow-through skills.
• Excellent communication and interpersonal skills.
• Proactive problem solver who can address issues calmly and collaboratively.
• Ability to manage multiple projects and priorities simultaneously.
• Ability to learn and adapt to current and future technology systems.
• Strong financial and analytical skills, including basic math, percentages, and quantities.
• Ability to work effectively in a fast-paced, deadline-driven environment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to walk jobsites, climb ladders, and access work areas including lifts, scaffolding, and uneven terrain.
• Ability to stand, walk, bend, kneel, crouch, and climb for extended periods as needed.
• Work is performed both in an office environment and at active construction jobsites, indoors and outdoors.
• Overtime may be required to meet project deadlines.
• Manual dexterity required for computer and office equipment use.
• The employee must occasionally lift and/or move up to 50 pounds.

SALARY:

• Range: $85,000 - $140,000/year
• Negotiable – depending on experience.
• Paid Weekly on Fridays (Mon thru Sun Work Week) w/ paystubs emailed.

BENEFITS:

• Health, Dental & Vision Insurance - Eligible after 30 Days, Enrolled on 1st of month - 50% of employee rate paid for employee for Health & Dental only.
• 401(k) – w/ employer match up to 3% of annual income after (1) year of employment.
• Paid Time Off (8 Days) – New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, & Christmas + 2 additional days, usually utilized at Christmas and Thanksgiving
• Earned Leave (Vacation/Sick) – 80 Total Hours Accrued Annually
  • Vacation (24 hours annually, accrued at 0.47 hours a week) – never expires, but caps at 24 hours.
  • Sick (up to 56 hours annually, accrued at 1 hour of paid sick leave for every 30 hours worked) – never expires, but caps at 56 hours.
• Voluntary supplemental insurance options are available to employees at their own expense.
• Voluntary life insurance is available to employees at their own expense.
• Vehicle Allowance OR Company Vehicle
• Fuel Card

EOE/M/F/Disability/Vet

DISCLAIMER:
This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The employer reserves the right to modify, add, or remove duties and to assign other duties as necessary. Employment remains at-will unless otherwise specified in a written agreement.