Tokyo, Japan · On-site
With over 50 years of history as a global innovator in entertainment technology, IMAX is the gold standard in immersive entertainment. We are the go-to, end-to-end premium technology platform for the world’s greatest fil…
Skills: Office Administration, Accounting, Finance, Payroll Administration, Human Resources
Tokyo, Japan · On-site
Job Description: Business Overview Rakuten Group's fundamental management philosophy is to empower people and society through innovation. We provide more than 70 diverse services, including e-commerce services such as ou…
Skills: Office Facility Operations, Business Continuity Planning, Event Management, Policy Development, Employee Relations
Tokyo, Japan · On-site
Job Summary The Sales Coordinator will provide administrative support to the sales team in Japan. Directly reporting to the Country Sales Manager, this position needs to take initiative in managing schedules, contracts a…
Skills: Administrative Support, Contract Management, Sales Reporting, Pipeline Management, CRM
Tokyo, Japan · On-site
Human Resources Coordinator Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone c…
Skills: Japanese Language, Personnel Filing, Employee Relations, Office Administration, Communication
Tokyo, Japan · Hybrid
Job Description: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, t…
Skills: Administrative Services, Attention To Detail, Customer And Client Focus, Japanese Communication, Adaptability
Tokyo, Japan · On-site
About Klook We are a leading pan-regional experiences platform in Asia Pacific, purpose built to digitalize experiences and make them accessible to every traveler. Our mission is to build the digital infrastructure for t…
Skills: Data Entry, Business Japanese, English Proficiency, Chinese Proficiency, Administrative Support
Tokyo, Japan · On-site
Missions Support showroom activities (showroom routine works, sample lending…etc)Support for PR clipping to ParisSupport for translation activities regarding PR reports Suppor for basic PR activities around magazines (or…
Skills: Public Relations, Translation, Microsoft PowerPoint, Microsoft Excel, Japanese Fluency
Tokyo, Japan · On-site
$4000k–$4800k/yr
TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also …
Skills: Japanese Native Level, Business English, Customer Service, Multi-tasking, Time Management
Tokyo, Japan · On-site
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Facilities Management, Commercial Real Estate, Skilled Trades, Technology Integration
Tokyo, Japan · Hybrid
Be visionary Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory aut…
Skills: SAP, English Proficiency, MS Office, Excel, Administrative Skills
Tokyo, Japan · On-site
We are an applied AI lab building end-to-end software agents. We're the makers of Devin, the first AI software engineer, and Windsurf, the AI-native IDE. Together, they represent our vision for collaborative AI teammates…
Skills: GTM Operations, Sales Operations, Pipeline Management, Forecasting, Sales Compensation Modeling
Tokyo, Japan · Hybrid
About Techstars Tokyo Techstars, founded in 2006, is dedicated to helping founders scale their startups into impactful businesses. Through its accelerator programs and venture capital funds, Techstars connects startups w…
Skills: Program Coordination, Project Management, Operational Logistics, Stakeholder Management, Event Coordination
Tokyo, Japan · Hybrid
GoGlobal is seeking a proactive and experienced HR Specialist to support our client employees in Japan. This position combines HR support as a Local Representative and payroll responsibilities. While the role covers both…
Skills: HR Operations, Payroll Processing, Japanese Employment Law, Onboarding, Offboarding
Tokyo, Japan · On-site
Job Description: Business Overview The Technology Management Division (TMD) provides Corporate IT, and Cyber Security & Privacy Governance to Rakuten Group companies and essential business management for technology organ…
Skills: Project Management, Stakeholder Communication, Documentation Management, Task Management, Timeline Management
Tokyo, Japan · On-site
Job Description: Business Overview The Rakuten Group’s mission is to contribute to society by creating value through innovation and entrepreneurship. We offer more than 70 services, including the online marketplace "Raku…
Skills: Project Management, Stakeholder Management, Communication, Coordination, Business Standardization
Tokyo, Japan · On-site
所属部署・チーム名 Japan RBU 契約管理部 ※法人上の所属は「ソリューションズ（契約管理部）」となります。 部署概要 本部門は、ソリューションズおよびサービシーズのCSMSに関連する顧客契約およびベンダー契約を担当しています。両法人にまたがる契約書対応を行う専門チームであり、Japanローカル組織としてプレジデント直轄の位置づけにあります。 主要なステークホルダーは、営業部門、プロジェクトマネージャー、法務、財務、人事など多岐に…
Skills: Contract Drafting, Contract Review, Corporate Legal Affairs, Stakeholder Management, Japanese Language Proficiency
Tokyo, Japan · On-site
Development & Outreach Department Intern Application Deadline: 15 July 2026 The Development and Outreach Department of Human Rights Watch (HRW) is seeking student interns in the Tokyo office. Ideally, the interns will be…
Skills: Fundraising, Event Management, Prospect Research, Graphic Design, Database Management
Tokyo, Japan · Hybrid
Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was fo…
Skills: HR Coordination, Data Analysis, Communication Planning, Stakeholder Management, Process Management
Tokyo, Japan · On-site
Human Resources Coordinator Create and maintain filing systems. Create and type office correspondence using a computer. Distribute and route mail. Order and track Human Resources office supplies and forms. Answer phone c…
Skills: Japanese Language, Personnel Filing, Employee Relations, Office Administration, Confidentiality
Tokyo, Japan · Hybrid
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Facility Management, Stakeholder Management, People Management, Contract Management, Budgeting
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The Manager, Administration oversees operational, financial, and administrative functions for IMAX Japan, including office management and corporate event coordination. The role also handles accounting tasks, payroll administration, and serves as a liaison between local operations and global teams.
Candidates must be fluent in Japanese and English with experience in administration, finance, payroll, or HR. Proficiency in Microsoft Office and strong organizational skills are required, while a CPA designation is preferred.
With over 50 years of history as a global innovator in entertainment technology, IMAX is the gold standard in immersive entertainment. We are the go-to, end-to-end premium technology platform for the world’s greatest filmmakers and creators — giving them the tools to realize their visions to the fullest.
As a result, IMAX attracts the most skilled and accomplished professionals in entertainment and technology. Our global teams merge technical, creative and operational expertise, deep industry relationships spanning the world, and an agile, entrepreneurial approach that prioritizes quality and innovation.
Our success is driven by our people. We cultivate our unique culture by fostering strong team connections, recognizing and rewarding excellence, and creating a workplace that empowers success. By working together in service of our mission, we push the limits of human imagination and transcend the ordinary.
The Manager, Administration is responsible for supporting the operational, financial, and administrative functions of IMAX Japan. This role combines responsibilities across Sales & Office Administration, Accounting, Finance, and Human Resources to ensure the efficient operation of the Japan office and provide support to internal stakeholders, external partners, and the broader APAC organization.
The successful candidate will serve as a key liaison between local operations and global teams, supporting financial reporting, payroll administration, office management, compliance activities, and employee-related processes. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Support the theatre network on operational issues and coordinate with relevant IMAX teams to provide timely solutions and partner support.
Manage general office administration, including:
Reception and phone support
Office and pantry supply management
Mail distribution and courier coordination
Visitor management
Office housekeeping coordination
Ordering flowers, condolence telegrams, and other client-related arrangements
Organize and coordinate corporate events and employee engagement initiatives, including Impact Day (CSR activities), summer events, and other company programs in collaboration with Corporate Communications and Facilities teams.
Review, translate, and coordinate client invoices with HQ Finance, identifying and resolving discrepancies as needed.
Prepare and submit monthly financial reports to HQ Finance.
Review monthly IMAX reporting and coordinate with clients and internal stakeholders regarding statements and reconciliations.
Process and document office-related expenses and payments, including utilities and vendor invoices.
Manage petty cash and office expenditures.
Perform accounting activities, including:
Client invoicing
Rent and maintenance fee administration
Royalty invoicing and tracking
Accounts payable processing
Prepare and submit payable reports to HQ Finance.
Process payments for invoices addressed to IMAX Japan Inc.
Coordinate settlement of tax-related documents and obligations for IMAX Corporation, IMAX Theatres International Limited, and IMAX Japan Inc.
Act as the primary contact for local tax authority audits and inquiries.
Administer payroll for IMAX Japan and APAC employees.
Process employee expense reports and reimbursements.
Coordinate social insurance enrollment and related employee benefit administration.
Support employee-related administrative processes and compliance requirements.
Experience in office administration, accounting, finance, payroll, or human resources functions.
Strong communication skills with the ability to interact effectively with internal stakeholders, external clients, and business partners.
Fluency in both Japanese and English.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Demonstrated problem-solving abilities and attention to detail.
Ability to work independently while also collaborating effectively within a team environment.
Self-motivated with a proactive approach and strong sense of ownership.
CPA designation or equivalent accounting certification is considered an asset.
Experience working in an international business environment.
Exposure to accounting, payroll, tax compliance, and HR administration processes.
Communication Skills
Customer Service Orientation
Organizational Effectiveness
Problem Solving
Teamwork and Collaboration
Initiative and Self-Management
Financial and Administrative Acumen
Attention to Detail
The successful candidate will:
Deliver accurate and timely financial reporting and administrative support.
Maintain strong relationships with internal teams, clients, and business partners.
Ensure compliance with local accounting, payroll, tax, and employment requirements.
Effectively manage multiple responsibilities while maintaining high levels of service and professionalism.
Demonstrate an interest in the entertainment and cinema industry and contribute positively to the IMAX culture.
This role requires managing a broad range of responsibilities across administration, finance, accounting, and human resources. The successful candidate will develop working knowledge of the film exhibition industry, local and international tax requirements, English-language commercial agreements, and international business processes through on-the-job learning.
An interest in the movie-going experience and entertainment industry will contribute to success in this role, although deep industry expertise is not required.
Typical office environment.
This position is not classified as a Safety Sensitive or Risk Sensitive role.
At IMAX, you will be part of a culture built on respect – we are committed to creating a welcoming and diverse atmosphere across our organization.
For consideration, please apply online. We thank all applicants for their interest in IMAX but only those selected for an interview will be contacted.
IMAX will consider for employment all qualified applicants, including those with criminal histories, or arrest or conviction records, in a manner consistent with applicable state and local laws, including the City of Los Angeles’ Fair Change Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
The World's Most Innovative Movie-Going Experience
IMAX (NYSE: IMAX) is a global leader in entertainment technology, delivering immersive cinematic experiences through proprietary software, architecture, and projection systems. Filmmakers, studios, and artists worldwide use IMAX to connect with audiences at scale, making its network one of the most powerful platforms for blockbuster events and entertainment.
Offices: 2525 Speakman Drive, Mississauga, Ontario L5K 1B1, CA · 12582 West Millennium Drive, Los Angeles, CA 90094, US · 902 Broadway, 20th floor, New York City, NY 10010, US · 7F, Verdant Place, No.128 West Nanjing Rd., Hangpu District, Shanghai 200003, CN · 7 Stratford Place, London, UK W1C1AY, GB
There are currently 102 open administrative positions in Tokyo, Japan listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Rakuten, JLL, Boston Consulting Group (BCG), Marriott International Hotels, Inc., Remitly, among others. Browse the listings above to see every active employer.
Yes — 42 of the 102 open administrative positions offer remote or hybrid work (3 remote, 39 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
