Philadelphia, Pennsylvania, United States · On-site
$150k–$200k/yr
The Philadelphia office of White and Williams LLP, a large multi-practice law firm, is seeking a Director of Facilities. The Director of Facilities leads the firm's facilities and office services function across its nine…
Skills: Facilities Management, Workplace Strategy, Real Estate Operations, Capital Project Management, Vendor Management
Philadelphia, Pennsylvania, United States · On-site
$70k–$75k/yr
About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, ev…
Skills: Accounts Payable, Accounts Receivable, General Ledger, SAP B1, Excel
Philadelphia, Pennsylvania, United States · On-site
Rimkus is a global engineering and technical consulting firm serving corporations, insurers, law firms, and government agencies. Across forensic, construction, built environment, and product development work, the company…
Skills: Participant Recruitment, Team Leadership, CRM Systems, Survey Building, Screening Interviews
Philadelphia, Pennsylvania, United States · On-site
Organizes the activities of the nursing unit by performing clerical, receptionist and support duties and maintaining the physical environment of the unit. Assure adequate supplies and equipment to provide care to the pat…
Skills: Cardiac Monitoring, Telemetry Monitoring, Patient Rhythm Assessment, Medical Record Maintenance, Inventory Management
Philadelphia, Pennsylvania, United States · On-site
$90k–$107k/yr
Company Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there …
Skills: Grant Management, Federal Grant Regulations, 2 CFR Part 200, GAAP, Budgeting
Philadelphia, Pennsylvania, United States · On-site
Directs the day to day administrative activities of two or more physician practices. Assists the office manager/supervisor in the development of office procedures and ensures that policies and procedures are followed. Co…
Skills: Practice Management, Office Administration, Billing and Collections, Employee Scheduling, Medical Records Management
Philadelphia, Pennsylvania, United States · On-site
Description Calling All Property Management Leaders! Are you a problem-solver who loves making things run better? Do you thrive on leading teams, improving operations, and creating exceptional resident experiences? The H…
Skills: Property Management, Facilities Management, Team Leadership, Operational Excellence, Financial Analysis
Philadelphia, Pennsylvania, United States · On-site
$22/hr–$22/hr
Job description: West Coast Wound and Skin Care is looking to hire a US Tech to be out in the field! Must be willing to drive within Philadelphia area US Tech is responsible for performing ultrasound to patients in their…
Skills: Ultrasound Operation, Image Interpretation, Patient Interaction, Documentation, Medical Scribing
Philadelphia, Pennsylvania, United States · On-site
Overview Dental Solutions - Grant Ave is looking for a Patient Service Representative in Philadephia, PA, to join our clinical team by providing a high level of patient care and satisfaction while operating team-based en…
Skills: Customer Service, Telephone Etiquette, Appointment Scheduling, Patient Registration, Insurance Knowledge
Philadelphia, Pennsylvania, United States · On-site
The Medical Assistant receives patients at the time of visit and supports the physicians and other clinical staff in the delivery of health care to patients by performing a variety of medically-related tasks to ensure sm…
Skills: Patient Registration, Electronic Medical Records, Patient Flow Management, Medical Billing, Cash Handling
Philadelphia, Pennsylvania, United States · Hybrid
$95k–$105k/yr
The Lumber Manufactory (TLM) is building the future of sustainable lumber with next-generation sawmill technology. We design and operate state-of-the-art modular sawmills that produce high-grade dimensional wood products…
Skills: IT Asset Management, System Administration, User Provisioning, Cybersecurity, Endpoint Protection
Philadelphia, Pennsylvania, United States · On-site
Job Summary The HR Assistant reports to the on-site Human Resources Manager. The HR Assistant will be responsible for performing various HR support functions including access to confidential information. Assists in maint…
Skills: Payroll Administration, Recruitment, Onboarding, HRIS, Employee Relations
Philadelphia, Pennsylvania, United States · On-site
$17/hr–$21/hr
SHIFT: Any (United States of America) The Mobile Food Center (MFC) is seeking a part-time driver and food distributor to serve the Philadelphia community. This position is part-time for approximately 20 hours per month. …
Skills: Delivery Experience, Interpersonal Skills, Math Skills, Attention To Detail, Independent Work
Philadelphia, Pennsylvania, United States · On-site
Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improv…
Skills: Venipuncture, Capillary Techniques, Specimen Collection, Data Entry, Billing Processing
Philadelphia, Pennsylvania, United States · Hybrid
$21/hr–$26/hr
SHIFT: Day (United States of America) Seeking Breakthrough Makers Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspi…
Skills: Payor Portal Management, Revenue Cycle Operations, HIPAA Compliance, Microsoft Word, Microsoft Excel
Philadelphia, Pennsylvania, United States · On-site
$82k–$103k/yr
Secure Your Future with SEPTA – A Leader in Transportation! The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth-largest transportation system in the U.S., connecting communities across a 2,200-squ…
Skills: Data Analysis, Power BI, Tableau, Executive Presentations, KPI Reporting
Philadelphia, Pennsylvania, United States · On-site
Overview Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace…
Skills: Customer Service, Access Control, Incident Response, Visitor Management, Security Monitoring
Philadelphia, Pennsylvania, United States · On-site
Overview Why We Need Your Talents The Cage Cashier is responsible for accurate cash transactions consistent with company policies, procedures and State regulations. Responsibilities Where You'll Make an Impact Exchange c…
Skills: Cash Handling, Basic Arithmetic, Customer Service, Financial Data Processing, Regulatory Compliance
Philadelphia, Pennsylvania, United States · On-site
Job Details This role is responsible for the oversight and implementation of the annual operating plan to drive key performance indicators and outcomes across an assigned geographic region within Jefferson Health. May al…
Skills: Operational Oversight, Financial Management, Change Management, Workforce Planning, Stakeholder Management
Philadelphia, Pennsylvania, United States · On-site
Overview Opportunity: Sales Coordinator Performs administrative functions in support of property sales leaders. Your Growth Path Sales Manager or Front Office Manager – Director of Sales or General Manager Your Focus Pro…
Skills: Administrative Support, Customer Service, Contract Processing, Correspondence Management, Telephone Etiquette
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The Director of Facilities leads the firm's facilities and office services across nine locations, focusing on workplace strategy and operational effectiveness. Key duties include overseeing real estate portfolios, managing capital projects, and leading vendor and team performance to support a professional services environment.
Candidates must have ten or more years of progressive experience in facilities, real estate operations, or operational leadership. Proven success in managing multi-location operations, budgets, and complex vendor relationships is required.
The Philadelphia office of White and Williams LLP, a large multi-practice law firm, is seeking a Director of Facilities. The Director of Facilities leads the firm's facilities and office services function across its nine office locations.
The successful candidate will bring strategic judgment, hands-on operational leadership, and a service-oriented approach to supporting attorneys, staff, clients, and visitors. This role requires a leader who can manage complex projects, strengthen vendor and team performance, and build trusted relationships across a multi-office professional services environment. EOE/M/F/D/V
Facilities Leadership and Workplace Strategy
• Establish and lead the firmwide facilities and workplace strategy across all office locations.
• Align facilities initiatives with firm priorities, growth plans, long-term space needs, and the evolving workplace experience.
• Serve as a strategic partner to firm leadership on office footprint, utilization, workplace standards, and operational effectiveness.
Real Estate and Capital Projects
• Oversee the firm’s real estate and workplace portfolio, including relocations, expansions, renovations, lease administration, and related capital projects.
• Lead firmwide facilities projects from planning through execution, including space design, buildouts, workplace standards, and project communications.
• Collaborate with brokers, landlords, architects, contractors, and internal stakeholders to deliver projects on time, within budget, and consistent with firm priorities.
Vendor, Contract, and Service Strategy
• Develop and manage the firmwide vendor strategy for facilities, office services, equipment, hospitality, and related operational support.
• Lead negotiations for major contracts, service agreements, equipment providers, and lease-related services.
• Evaluate vendor performance, service quality, cost efficiency, and opportunities for continuous improvement.
Operations and Service Delivery
• Oversee day-to-day facilities operations across all offices, ensuring consistency, reliability, responsiveness, and high service standards.
• Provide leadership oversight for core office services functions, including mailroom, records, conflicts, hospitality, workplace support, and related operational services.
• Refine service delivery models, workflows, and standards to support evolving firm needs and improve the user experience.
Team Leadership and Development
• Lead, support, and develop the facilities and office services team across the firm’s office locations.
• Establish clear roles, performance expectations, accountability measures, and service standards.
• Foster a collaborative, professional, and service-oriented culture that supports attorneys, staff, clients, and visitors.
Financial Management and Planning
• Develop and manage facilities, real estate, operating, and capital budgets.
• Partner with firm leadership on long-term financial planning related to space, leases, projects, and workplace investments.
• Identify and implement opportunities to improve value, control costs, and support sustainable operational performance.
Firmwide Collaboration
• Build strong working relationships with attorneys, administrative leadership, practice groups, and office leaders across all locations.
• Collaborate with Information Services, Accounting, Human Resources, Marketing, and other departments on firmwide initiatives.
• Contribute to projects that enhance workplace experience, operational performance, business continuity, and organizational effectiveness.
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Qualifications
• Ten or more years of progressive experience in facilities, office services, real estate operations, or operational leadership.
• Demonstrated success managing multi-location operations, complex vendor relationships, and significant facilities or workplace projects.
• Strong knowledge of real estate, leasing, capital projects, workplace services, and office operations.
• Proven ability to manage budgets, negotiate contracts, lead cross-functional projects, and deliver operational improvements.
• Excellent communication, judgment, leadership, and relationship-building skills.
Preferred Qualifications
• Experience in a law firm, professional services firm, or similarly complex client-service environment.
• Experience leading workplace strategy, space planning, office relocations, buildouts, or major renovation projects.
• Experience supporting senior leadership in long-term planning, budgeting, and operational decision-making.
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This position is based in Philadelphia, PA, with periodic travel to other White and Williams LLP office locations. The role is well suited for a senior facilities or operations leader who enjoys building strong relationships, improving service delivery, and shaping the workplace environment in a sophisticated professional services setting.
We offer a comprehensive benefits package to employees:
Agency / Search Firm Policy
No agencies, headhunters, executive search firms, or other third-party recruiters, please.
We are not accepting unsolicited candidate submissions for this position. Resumes, candidate profiles, blind inquiries, or candidate information submitted by any search firm, staffing agency, recruiter, or other third party without prior written authorization from the Firm's Human Resources Department will be considered unsolicited and will become the property of the Firm.
The Firm will not pay any fees, commissions, or other compensation related to unsolicited submissions, regardless of whether the candidate is ultimately hired. Any agency wishing to represent a candidate must obtain written approval from the Firm before making a submission. This policy applies to all candidate referrals, including blind submissions and inquiries intended to determine candidate interest or suitability.
The law firm clients choose for an unmatched business relationship
Founded in 1899, White and Williams LLP is a global-reaching, multi-practice law firm with over 200 lawyers in ten offices. We represent individuals and public and private companies in an array of industries, including education, energy and utilities, financial services, food and beverage, healthcare, insurance, life sciences, manufacturing, private equity/venture capital, real estate, staffing and business services, and technology.
Offices: 1650 Market Street, One Liberty Place, Suite 1800, Philadelphia, PA 19103, US · 710 Seventh Avenue, 5th Floor, New York, NY 10019, US · 1037 Raymond Blvd, Suite 230, Newark, NJ 07102, US · 600 N King St, Suite 800, Wilmington, DE 19801, US · 3701 Corporate Parkway, Suite 300, Center Valley, PA 18034, US
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