Administrative Jobs in Philadelphia, PA (Now Hiring) — 2,049 open — Page 24

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator A/B (OBGYN - PEACE Family Planning)

Job Profile Title

Clinical Research Coordinator A

Job Description Summary

This position will assist in the management of multiple clinical trials and responsibilities in the Division of Family Planning. The incumbent will coordinate: the screening of patients, subject enrollment, collection and storage of biological samples and related study documents, and collection of clinical data. Additionally, the incumbent may assist with Institutional Review Board (IRB) filings and inquiries, the preparation of manuscripts, grant proposals, and research related presentations. They will work closely with the Principal Investigator, Director of Research Operations, and study team to identify problems and develop solutions. They will be expected to implement approved changes to procedures as needed and monitor results. Finally, they will be responsible for study coordination for investigator-initiated studies, multi-center research studies, and patient-oriented clinical and translational research projects.

Job Description

Job Responsibilities

This position will support the Division of Family Planning, which conducts clinical research on topics such as contraception, abortion, and miscarriage. This research program is fully integrated within the Family Planning clinic and researchers will work closely with clinical staff and patients. Our goal is to improve the reproductive health and lives of all people. We seek applicants who connect with this clinical mission.

The primary responsibilities of this position are:

Clinical Research Coordinator A

• Study recruitment: Interview and evaluate participants as potential candidates for enrollment into clinical trials. Obtain informed consent and conduct enrollment visits at multiple study sites (e.g., 3737 Market Street, Pennsylvania Hospital, Philadelphia Women’s Center)
• Study visit scheduling and follow-up: provide clinical services, including phlebotomy and processing biospecimens. Plan, direct, and assess overall study management of participants. Intercept and respond to trial participant phone calls. Perform telephone follow-up as per study protocol.
• Participate in the review and preparation of protocols for original, pharmaceutical, and government clinical trials. Prepare protocols, informed consent, data collection forms and advertisement for regulatory approval.
• Organize and participate in site visits from the study sponsor and regulatory authorities. Attend investigator meetings for clinical research trials.
• Other duties as assigned.

Clinical Research Coordinator B

The CRC- B In addition to the responsibilities mentioned above will also perform these duties, and will work more independently:

• Coordinate scheduling of study participant visits with study investigators and nurse practitioners as per protocol.
• Ensuring all tests and assessments at each visit are performed, reporting adverse events and ensuring review and appropriate follow-up by investigator.
• Support with database builds and updates (REDCap, Velos)
• Prepare detailed documentation of study activities.
• Other duties assigned

Position contingent upon continued funding

Qualifications

• Clinical Research Coordinator A: BS degree and 1-2 years related experience in research and clinical study methodologies or equivalent combination of education and experience required. Must be able to work flexible hours when needed.

• Clinical Research Coordinator B: BS degree and 2-3 years related experience in research and clinical study methodologies or equivalent combination of education and experience required. Must be able to work flexible hours when needed.

Applicants must be well-organized and able to flexibly manage diverse responsibilities.

Applicant must work well as part of a team.

Comfortable with computers/technology, especially basic programs such as MS Word, Excel, etc.

A strong interest in women's health and the field of family planning is warmly encouraged and should be demonstrated in your application.

Position requires a highly motivated, friendly, and articulate individual with excellent verbal and written communication skills. The candidate should possess the ability to work independently and also as part of a team. Strong planning, organizational and prioritizing capabilities along with problem solving skills desired.

Willing to work some flexible hours when needed (occasional weekend coverage, primarily).

Applications and cover letters can be addressed to Arden McAllister, MPH, Director of Research Operations for the Division of Complex Family Planning. We are seeking applicants with availability to start immediately.

Our research staff includes 3-4 current research coordinators and a Director of Research Operations. We use a team approach to coordinating research studies, and our coordinators will be able to work on a variety of projects as both a primary and backup coordinator. Our team is a mix of long-term and shorter-term research coordinators, and we welcome applicants on a healthcare profession track seeking to gain research experience. The incumbent may work in multiple locations within Philadelphia, including Penn Medicine University City, HUP, Penn Presbyterian, and off-site clinics such as the Philadelphia Women's Center. The primary work location is 3737 Market Street, Philadelphia, PA. This position is in-person and not hybrid or remote.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$47,313.00 - $53,418.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay