Summary: This position is located within Armed Services YMCA Child Development Center at Norfolk. The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tas…
Skills: Administrative Support, Record Keeping, Customer Service, Financial Tracking, Data Entry
T. K. TRAVEL LIMITED
Remote Travel Advisor (Flexible Schedule)
Norfolk, Virginia, United States · Remote Solely
$43k–$75k/yr
Entry level
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Job DetailsJob Location: Norfolk VA - Norfolk, VA 23518Position Type: Casual Part TimeJob Category: Health CarePOSITION SUMMARY: The Physical Therapy Aide assists the physical therapy staff with routine operational tasks…
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FitzGerald Financial Group - Division of TowneBank Mortgage
Director of Talent Sourcing
Norfolk, Virginia, United States · Hybrid
$150k–$195k/yr
Senior+
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CACI
Junior Logistics Analyst
Norfolk, Virginia, United States · On-site
$44k–$87k/yr
Mid level
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Job Title: Junior Logistics Analyst Job Category: Logistics Time Type: Full time Minimum Clearance Required to Start: Secret Employee Type: Regular Percentage of Travel Required: Up to 10% Type of Travel: Local * * * The…
Skills: Inventory Management, Product Life Cycle Management, Navy Logistics AIS, Microsoft Excel, Microsoft Word
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Part-time
high school
Posted 47d ago
Apply by Oct 25
~40 hrs/week
Responsibilities
Provides administrative and clerical support for the Child Development Center, including record keeping, reporting, and fee collection. Serves as the primary point of contact for families and coordinating agencies regarding programs and services.
Requirements
Requires a high school diploma and at least two years of administrative experience. Candidates must pass background checks, meet immunization requirements, and possess knowledge of USDA Food Programs.
Full job description
Summary: This position is located within Armed Services YMCA Child Development Center at Norfolk. The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tasks in support of the CDC. The CDC Operations Clerk performs a combination of duties related to one or more components of the CDC. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below.
Salary commensurate with experience ($20.77 hourly)
Duties and Responsibilities: Record Keeping and Reporting
Perform a combination of duties related to one or more components of the Child Development Center (CDC).
Prepare and maintain assigned reports, correspondence, and statistical and financial data pertaining to components within the CDC such as the CACFP.
Ensures child registration and enrollment paperwork is complete and current.
Ensures that all USDA food program records are accurate, up-to-date and readily available.
Maintains office files and records.
Provides required information to requesting agencies that include but are not limited to ASYMCA Headquarters, Child Care Licensing, DoD, Safety and Fire personnel, USDA and any other agencies that are partnered with the CDC.
Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.
Conducts research of records and follows up in order to resolve discrepancies and problems.
Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved.
Liaison with Families and Programs
Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures.
Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements.
Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.
Performs assigned resource and referral duties and assists in maintaining current waiting list.
Fees and Supplies
Collects fees and charges and records payments in accordance with proper procedures.
Notifies supervisor of all delinquent payments.
Completes a daily activity report and ensures proper deposit of funds.
Responsible for monitoring all supplies and resources.
Notifies supervisor of items that need to be ordered.
Additional Responsibilities
Serves as a mandatory reporter to Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.
Proficiency in reading, writing, and speaking the English language. Fluency in Spanish is a plus.
Ability to communicate effectively in English, both verbally and in writing.
Has constant contact with staff. Must be a team player in helping ASYMCA achieve its overall goals and objectives working with military families. High energy, proactive, excellent communicator and interested in challenging opportunities.
Performs other duties as assigned.
Qualifications:
Must be 18 years of age or older.
High School Diploma or equivalent.
Two (2) years of administrative experience required.
Knowledge of administrative support functions.
Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments.
Knowledge of military CDC and the USDA Food Programs required.
Ability to maintain a computerized database.
Ability to maintain accurate reports and records and military style documents.
Working knowledge of computer keyboard and Child Care Management Systems, ProCare preferred.
Must participate in continued professional development through enrollment in formal and informal educational courses related to early childhood education.
Excellent customer service skills.
The position is subject to special inoculation and immunization requirements as a condition of employment for working with children. Employee is required to obtain appropriate immunization against communicable diseases, which includes the influenza vaccine.
Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease.
Must pass Federal, State, Child Protective Services Checks, National Sex Offender Registry, and if living out of State of Virginia in the last 5 years all applicable Out of State checks applies.
Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions.
Armed Service YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws of regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages
Military spouses, veterans and military affiliated job seekers encouraged to apply.
Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.
Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.
Related keywords
CACFPUSDA Food ProgramsProCareChild Care Management SystemsAdministrative SupportRecord KeepingChild Development CenterMandatory ReporterChild Protective ServicesMilitary CDCOffice Automation
The Armed Services YMCA is the longest-serving military nonprofit organization in America working to ease everyday life for military families carrying the quiet weight of service.
For 165 years, we’ve helped military families navigate the challenges of deployments, frequent moves, and constant goodbyes by alleviating financial hardships, caring for military kids, and strengthening family well-being. We focus on junior enlisted service members and their families, those earliest in their careers, often raising young children on the tightest budgets.
Nationwide, the Armed Services YMCA works closely with military commands on more than 100 bases and installations across the United States to identify gaps in services and fill them with free and low-cost programs for our brave military families. During the past year, we supported nearly 400,000 service members and their families, including more than 60,000 children, across all six branches of the Armed Services: Army, Marine Corps, Navy, Air Force, Space Force, and Coast Guard
The Armed Services YMCA is a Charity Watch and Charity Navigator top-rated military nonprofit organization, ranking among the top 2% of charities nationwide for effectiveness and fiscal responsibility. We are an Association of the YMCA of the USA but operate as an independent military nonprofit. Unlike traditional YMCA branches, we are singularly focused on service members and their families, with programming tailored to their specific needs, locally where they are stationed.
Together with your support, we can stand behind the families who stand behind our troops. Visit asymca.org to learn more and make a gift.
Offices: 14040 Central Loop, Woodbridge, Virginia 22193, US
Military Family SupportMilitary Healthy LivingMilitary Youth EnrichmentMilitary Children SupportEmergency AssistanceDeployment SupportWounded Family SupportWounded Warrior and Wounded Family Campsand Operation Kid ComfortMilitary
How many Administrative jobs are open in Norfolk, VA right now?
There are currently 499 open administrative positions in Norfolk, VA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Norfolk, VA?
Companies currently hiring include Sentara Health, EVMS Medicine, FitzGerald Financial Group - Division of TowneBank Mortgage, CMA CGM, The US Oncology Network, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Norfolk, VA?
Yes — 53 of the 499 open administrative positions offer remote or hybrid work (24 remote, 29 hybrid).
How do I apply for Administrative jobs in Norfolk, VA?
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