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Full-time
bachelor degree
Posted 11d ago
~40 hrs/week
Responsibilities
The Associate Director supports the full lifecycle of sponsored research, including proposal development, award management, and compliance oversight. They also provide leadership in financial monitoring, reporting, and strategic initiatives to advance the university's research mission.
Requirements
Candidates must have a bachelor's degree and at least three years of experience in research administration or grants management. Strong knowledge of federal regulations, Uniform Guidance, and project management skills are required.
Full job description
The Associate Director of Sponsored Research supports the development, submission, administration, and oversight of the university's sponsored research and other externally funded programs. Working closely with the Director, faculty, administrators, and external sponsors, this position provides leadership across the full grant and contract lifecycle, including proposal development, award management, compliance, financial monitoring, reporting, and closeout. The Associate Director serves as a resource to faculty and staff on sponsored program processes and requirements, ensures compliance with applicable regulations and policies, and supports strategic initiatives, budget oversight, and continuous improvement efforts to advance the university's research mission.
Responsibilities Include:
Sponsored Programs Administration
Assist in the oversight and administration of sponsored research and other externally funded programs throughout the full award lifecycle, including proposal development, submission, award acceptance, modifications, compliance monitoring, and closeout.
Ensure compliance with sponsor requirements, Uniform Guidance, federal and state regulations, and university policies and procedures.
Review grant and contract proposals and budgets for accuracy, completeness, and adherence to sponsor and institutional requirements.
Provide guidance and training to faculty, principal investigators, and departmental staff on sponsored program administration, proposal development, and compliance requirements.
Serve as a subject matter expert and resource for pre-award and post-award activities.
Research Reporting and Systems Support
Compile, analyze, and report data related to proposal submissions, awards, expenditures, and other research performance metrics.
Support the administration, optimization, and continuous improvement of research administration systems and business processes.
Develop reports, dashboards, and other tools to support sponsored project management, compliance, and institutional decision-making.
Project Management and Strategic Initiatives
Serve as project manager for major sponsored research, compliance, and institutional initiatives.
Coordinate activities across multiple departments and stakeholders, monitor project progress, manage risks, and communicate updates to leadership.
Support strategic initiatives that enhance research administration services, strengthen institutional research capacity, and improve operational effectiveness.
Qualifications Required:
Bachelor's degree or an equivalent combination of education, training, and experience.
Three (3) or more years of progressively responsible experience in research administration, grants management, sponsored programs, or a related field.
Knowledge of federal regulations, Uniform Guidance, sponsor requirements, and research administration best practices.
Strong project management, analytical, organizational, and problem-solving skills.
Excellent written and verbal communication skills with the ability to work effectively with faculty, staff, sponsors, and senior leadership.
Preferred
Experience in both pre-award and post-award research administration within a higher education environment.
Experience with research administration and enterprise systems, including Workday Grants, Cayuse, or similar grants management platforms.
Experience developing reports, dashboards, and business process improvements.
Professional certification such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), or related credential.
Equal Opportunity
Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153; or to the U.S. Department of Education Office for Civil Rights.
Americans with Disabilities Act
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.
Annual Security & Fire Safety Report
The federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires colleges and universities, both public and private, participating in federal student aid programs to disclose campus safety information, and imposes certain basic requirements for handling incidents of sexual violence and emergency situations.
Florida Tech’s 2025 Annual Security and Fire Safety Report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Florida Tech; and on public property within, or immediately adjacent to and accessible from, the campus.
The numbers provided include crime statistics that were reported to local law enforcement agencies, campus security and other Campus Security Authorities.
The report also includes institutional policy statements regarding campus safety and security measures; descriptions of prevention and awareness programs; related university procedures and important guidance; and other essential safety information.
You can obtain a printed copy of this report at the Department of Security Welcome Center located at 3126 Panther Place, during normal business hours, or by accessing the following website 2025 Annual Security and Fire Safety Report.
Official Transcripts
Official transcripts of all collegiate work must be sent directly from the attended institution to the Office of Human Resources prior to the first day of employment. All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES).
FIT Aviation offers FAA, EASA, and CAAV Ab Initio flight training from zero time through ATPL; additionally MCC and Type Ratings are available in the A320 and 737NG. Training is offered to individual consumers as well as airlines and other business customers. Degrees in aviation are also offered through Florida Tech's College of Aeronautics at the bachelor’s, master’s, and doctoral levels.
Since our beginning in 1968, we have excelled in all phases of aviation training. We are a wholly owned subsidiary of Florida Institute of Technology and are located at the Melbourne International Airport on Florida’s Space Coast.
Offices: 801 Harry Goode Way, Melbourne, Florida 32901, US
How many Administrative jobs are open in Melbourne, FL right now?
There are currently 236 open administrative positions in Melbourne, FL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Melbourne, FL?
Companies currently hiring include Health First, Orlando Health, Percepta, Northrop Grumman, Northrop Grumman Mission Systems, Inc., among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Melbourne, FL?
Yes — 10 of the 236 open administrative positions offer remote or hybrid work (5 remote, 5 hybrid).
How do I apply for Administrative jobs in Melbourne, FL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.