Irvine, California, United States · On-site
$70k–$80k/yr
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Administrative Support, Calendar Management, Travel Arrangement, Expense Reporting, Marketing Material Preparation
Irvine, California, United States · Hybrid
$71k–$109k/yr
Location(s): Irvine, CA Job Schedule: Full-time - Hybrid - in office Monday-Thursday Education Requirement: Bachelor's Sponsorship: No Come Drive Innovation with Us. We are currently looking for a Regional Field Operatio…
Skills: Data management, Analytical skills, Qualitative analysis, Interpersonal communication, Presentation skills
Irvine, California, United States · On-site
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Skills: Administrative Support, Scheduling, Microsoft Office, Data Analysis, Customer Service
Irvine, California, United States · On-site
$132k–$182k/yr
Position Summary: Responsible for driving operational excellence, aligning initiatives with business objectives, and ensuring the successful execution of Marketing’s strategy. This role combines strategic planning, progr…
Skills: Strategic Planning, Program Management, Financial Oversight, Operational Leadership, Budgeting
Irvine, California, United States · On-site
Cryoport, Inc. (Nasdaq: CYRX) is a leading global provider of integrated temperature-controlled supply chain solutions for the life sciences, with an emphasis on regenerative medicine. We support biopharmaceutical compan…
Skills: Expense Report Processing, Payroll Support, Journal Entries, SAP Concur, MS Office
Irvine, California, United States · On-site
$38/hr–$45/hr
Job Title Associate Property Manager, Multifamily (Floating) (https://careers.cushmanwakefield.com/) Job Description Summary Associate Property Managers are responsible for maintaining our communities to a market ready s…
Skills: Property Management, Lease Administration, Budgeting, Forecasting, Financial Reporting
Irvine, California, United States · On-site
$90k–$100k/yr
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Skills: Regulatory Analysis, Risk Assessment, Compliance Monitoring, Legal Research, Process Design
Irvine, California, United States · On-site
$23/hr–$25/hr
Job DetailsJob Location: Tuttle-Click Ford Lincoln - Irvine, CA 92618Salary Range: $23.00 - $25.00 HourlyJob Category: Accounting/AdministrativeLooking for a stable, detail‑focused role in a professional office environme…
Skills: Cash Handling, Bank Reconciliation, General Ledger Reconciliation, Accounts Receivable, Accounts Payable
Irvine, California, United States · On-site
$35/hr–$44/hr
Position Summary: The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, doc…
Skills: Calendar Management, Travel Logistics, Office Operations, Expense Reporting, Accounts Payable
Irvine, California, United States · On-site
$35/hr–$48/hr
Position Summary: The Senior Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, …
Skills: Calendar Management, Travel Logistics, Office Operations, Expense Reporting, Accounts Payable
Irvine, California, United States · On-site
$35/hr–$44/hr
Position Summary: The Sr. Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, doc…
Skills: Calendar Management, Travel Logistics, Office Operations, Expense Reporting, Accounts Payable
Irvine, California, United States · On-site
$34/hr–$42/hr
Position Summary: The Senior Administrative Assistant is an integral part of the Leasing team. This position provides support to the Senior Vice President, Leasing, with administrative needs, lease negotiation tracking, …
Skills: Calendar Management, Travel Logistics, Office Operations, Expense Reporting, Accounts Payable
Irvine, California, United States · On-site
Choose To Make A Difference Reporting directly to the Chief People Officer, the Executive Assistant & Executive Recruiting Coordinator performs a variety of advanced, diverse, and confidential administrative support duti…
Skills: Executive Support, Calendar Management, Executive Recruitment, Microsoft Office Suite, Stakeholder Management
Irvine, California, United States · Hybrid
$28/hr–$30/hr
WHAT YOU’LL DO We’re looking for an Advertising Operations Coordinator temporarily to join Viant’s Operations team in our Irvine headquarters. In this role, you’ll support the successful execution, monitoring, and optimi…
Skills: Campaign Setup, Trafficking, Quality Assurance, Campaign Optimization, Data Analysis
Irvine, California, United States · On-site
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has prod…
Skills: Oral And Written Communication, Critical Thinking, Interpersonal Skills, Problem-Solving, Organizational Skills
Irvine, California, United States · Hybrid
$140k–$150k/yr
Description The Finance & Accounting Manager aids to oversee the firm’s accounting operations, financial reporting, budgeting support, and internal financial controls. This role is responsible for managing core finance a…
Skills: Financial Reporting, Budgeting, Internal Controls, General Ledger Maintenance, Treasury Management
Irvine, California, United States · On-site
$18/hr–$19/hr
The Senior Teller supports the branch by providing exceptional customer service, overseeing complex transactions, and mentoring less experienced team members. This role serves as a point of escalation for transactional a…
Skills: Customer Service, Cash Handling, Mentoring, Transaction Processing, Fraud Detection
Irvine, California, United States · On-site
Who We Are Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has prod…
Skills: Project Management, Budgetary Management, Human Resources Principles, Financial Practices, Oral Communication
Irvine, California, United States · On-site
Date Entry Specialist - Work Bundling EKN Engineering is a fast-growing B2B engineering and technology consulting firm dedicated to providing innovative solutions to our clients. We specialize in delivering cutting-edge …
Skills: Data Management, Jira, Visio, Excel, VLOOKUP
Irvine, California, United States · On-site
Job Title: Typist Company: Kicks N Sticks Employment Type: Full-Time / Part-Time About Kicks N Sticks Kicks N Sticks is a growing sporting goods retailer specializing in high-quality lacrosse equipment and accessories. W…
Skills: Typing Speed, Data Entry, Microsoft Word, Microsoft Excel, Microsoft Outlook
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Provide comprehensive administrative and production support to Producers in real estate transactions, including managing calendars and travel. Assist in creating marketing materials, conducting market research, and maintaining internal deal databases.
Requires 2-3 years of administrative, marketing, or communications experience with proficiency in Microsoft Office. A high school diploma is required, while a background in real estate or finance is preferred.
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary
This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.
Main Responsibilities
Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
Organize Producers' calendars, make travel arrangements and process expense reports.
Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
Organize and file important deal-related correspondence.
Coordinate graphic design with design team.
Work with vendors to arrange photography.
May require some receptionist relief duties.
Back up support to other Administrative Assistants as needed.
Must be able to work overtime on short notice.
Other duties as assigned.
Experience Required
Minimum 2-3 years of related administrative, marketing, or communications experience.
Excellent communication, organizational, grammatical, and time-management skills.
Ability to prioritize, multitask, and meet tight deadlines.
Ability to work in a fast-paced, team-oriented, environment.
Demonstrate problem-solving, decision making, and analytical skills.
Commercial Real Estate experience preferred.
Education
Real Estate/Finance background is preferred.
High School graduate required/college a plus.
Computer Skills
Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
Database experience is a plus.
Environment
Office – work with computers, copiers, and scanners.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position:
70,000.00 – 80,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
There's the conventional way. And there's the JLL way. A more innovative, intelligent way. See a brighter way.
JLL (Jones Lang LaSalle Incorporated) is a leading global commercial real estate services and investment management company. Founded in 1783, JLL operates in more than 80 countries with 113,000+ professionals and $23.4 billion in annual revenue. Ranked Fortune 500 #175. In a market where timing separates leaders from followers, you need a partner who helps you move with precision. That's what JLL delivers—with clarity powered by unmatched data, confidence from a firm built to last and certainty backed by execution that performs across the real estate lifecycle. What services does JLL provide? Property Management, Leasing Advisory, Capital Markets, Workplace Strategy, Project and Development Services, Design, Sustainability Solutions, and Real Estate Technology What makes JLL unique? • Intelligence that illuminates the path forward: Our research teams publish 2,000+ reports annually across 60+ markets. JLL Falcon – our proprietary AI platform for commercial real estate – combines decades of expertise, the industry's richest data and generative AI to surface patterns before they become consensus, putting you ahead of the curve. • Relationships built to last: With 240+ years of history, we're chosen by 95% of top global investors and half of the Fortune 500, with a 99% retention rate. You get a partner who's navigated every market cycle and knows what's coming next. • Execution at scale: With 113,000+ professionals across 80+ countries, we deliver coordinated solutions with consistent quality wherever you operate. You get one partner who sees the complete picture and executes globally. Recognition • Fortune's World's Most Admired Companies — 10 years • World's Most Ethical Companies (Ethisphere) — 18 years • EPA Energy Star Sustained Excellence Award — 14 years[HF1.1] Headquartered in Chicago, Illinois | NYSE: JLL JLL combines data intelligence with commercial real estate expertise so you can See a Brighter Way.
Offices: 200 East Randolph Drive, Chicago, Illinois 60601, US · 30 Warwick Street, London, W1B 5NH, GB · 9 Raffles Place, #39-00 Republic Plaza, Singapore, 048619, SG · 330 Madison Ave, 4th Floor, New York, NY 10017, US · 4 Park Plz, Suite 900, Irvine, CA 92614, US
There are currently 506 open administrative positions in Irvine, CA listed on Clera. New openings are added daily as companies post roles.
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