Administrative Jobs in Irvine, CA (Now Hiring) — 502 open — Page 10

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UCI School of Biological Sciences Contract and Grants office is one of the units housed in the Office of the Dean that has a centralized Pre-awards and Post awards unit. As a central unit, staff serve the School as a whole by working with a variety of federal and non-federal sponsors. The team's mission is to serve the School's faculty by streamlining services and improving operations, supporting each other on complex and challenging tasks, and fostering professional growth by attending training, conferences and presenting on extramural research topics both on and off campus as subject experts.

Your Role on the Team

Responsible for effective management of the Contract and Grants Pre-Award staff providing pre-award support to faculty and researchers. Supervises Contract and Grants Pre-Award staff according to established policies, practices and defined internal controls. Provides administrative oversight of the unit’s more complex and multi-disciplinary federal and private contracts and grants proposals as well as other proposals that support various research and instructional programs in the School of Biological Sciences. Receives pre-determined work that is subject to
a moderate level of control and review. Exercises judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and work-flow analysis. Works with Contracts and Grants Director to help develop procedures for the unit and achieve goals. Provides training and serves as a resource for changes in University, State and Federal policies and University systems. Define pre-awards services that will be provided, including but not limited conducting complex analysis to meet varied needs, projects to identify and resolve issues with proposals, to meet special requirements of unique proposals managed by team staff, and to evaluate unit productivity, workload balance, and complexity of assignments. Gather quantitative and qualitative data using varied sources, and produce comprehensive reports for review by Senior Management of school/departments/research centers the Pre Awards office supports such as faculty, Principal Investigators, Contract and Grants director, Associate Dean, Assistant Dean, Chairs, Deans and Sponsored Projects Administration (SPA).

What It Takes to be Successful

Required:

• Demonstrated organizational skills with a strong attention to detail and ability to recognize the workload of others faced with a heavy workload and competing deadlines and ability to temporarily reassign tasks to meet deadlines.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration to include OMB Circular A-21 and CASB applications.
• Proficiency in use of common desktop / web applications.
• Demonstrated ability to establish and maintain effective working relationships with campus units and management, staff, department heads, faculty and students of various social, cultural, economic and educational backgrounds.
• Demonstrated skill in contract and grant budget preparation and analysis. This includes projecting cost category expense trends.
• Thorough knowledge of contracts and grants pre-award administration as well as related policy, accounting and regulatory compliance requirements.
• Ability to manage high volume and complex transactions.
• Demonstrated experience in sound judgment and decision-making skills related to pre award administration of complex contracts and grants proposals and the ability to rationalize those judgments and decisions.
• Thorough knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Thorough knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policies, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Demonstrated initiative in taking a leadership role in a team environment or while serving as part of a work group.
• Strong interpersonal skills, service orientation, ability to multi-task effectively in a varied, high volume environment, judgment and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
• Thorough knowledge of policy and its interpretations.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 5 years of experiencePre-Award administration
• A minimum of 5 years of experienceExperience working as part of a professional team and in maintaining confidentiality.

 

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $97,000- $139,600 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization