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Full-time
associate degree
Posted 28d ago
~40 hrs/week
Responsibilities
The Executive Legal Assistant provides high-level administrative and operational support to the General Counsel and the Legal Department. Responsibilities include managing calendars, drafting legal documents, maintaining legal files, and coordinating logistics for meetings and board-related materials.
Requirements
Candidates must have an associate degree or equivalent experience and at least 3 years in an executive assistant role. Proficiency in Microsoft Office and strong communication skills are required, with preference given to those with legal department experience.
Full job description
Job Description:
PURPOSE
Reporting to the General Counsel and in accordance with organizational policies and procedures, the Executive Legal Assistant provides high-level administrative and operational support to the General Counsel and the Legal Department. This role ensures efficient coordination of legal priorities, manages sensitive information with discretion, and facilitates communication between internal stakeholders and external partners.
ESSENTIAL FUNCTIONS
Manage the General Counsel’s calendar, appointments, schedules, travel arrangements, and correspondence. Prepare and review expense reports.
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number.
Responsible for triage of the legal department’s mailbox, including logging requests, assignments, and preparing reporting related to metrics around team workload, projects, etc.
Responsible for providing administrative support functions to the legal team.
Review, prioritize, and route incoming communications (physical mail and email).
Draft, proofread, and prepare legal documents, memos, letters, and presentations.
Prepare and distribute meeting notifications, agendas, and supporting materials. Obtain signatures and route documentation for approvals.
Coordinate logistics for internal and external meetings, retreats, including virtual access, meal orders and conference room set-up.
Assist with preparation of board-related materials when legal input is required.
Attend meetings and record minutes, track action items.
Maintain compliance with governance protocols and documentation standards.
Support legal team projects, including research and compilation of data for reports.
Conduct research related to legal entities and assist with filing annual reports and statutory filings; ensure all statutory agent invoices are charged to the appropriate entity.
Maintain organized systems for legal files, records, and electronic documents (e.g., M-Files, Workday).
Collaborate with other departments to ensure alignment of legal priorities.
Manage off-site corporate documents and oversee retention policy compliance with regards to off-site storage.
Support implementation of organizational initiatives and compliance processes.
Performs other duties as assigned.
EXPECTATIONS
Demonstrates skill in managing multiple tasks, priorities, and deadlines.
Demonstrates the ability to be discreet and handle confidential and highly sensitive information with the utmost care.
Demonstrates the ability to communicate clearly and effectively, both verbally and in writing, with attorneys, vendors, and internal team members at all levels.
Shares learned knowledge, with the ability to create a culture of growth, development, collaboration and accountability.
Demonstrates the ability to establish and maintain effective partnerships within and outside the organization while consistently adhering to high standards of ethical behavior, confidentiality, and professionalism
Demonstrates and maintains a positive, professional manner, manages time efficiently and effectively, provides leadership as a role model to promote a team approach, collaborates and participates in policy creation and appropriate problem-solving methods.
Must adhere to all policies, procedures, terms and conditions set forth in the National Church Residences’ Employee Information Guide (EIG), the Code of Conduct, as well as any facility handbook, including but not limited to, corporate compliance, drug free workplace, safe work practices, all federal, state, local regulations and laws.
With respect to Resident/Client Rights, ensure all care is provided with respect and dignity for the residents/clients, their families and the staff. Reports all complaints made by residents/clients and/or families to the appropriate supervisors, reports all allegations of abuse, misappropriation of funds/resident property and/or any other corporate compliance, drug free workplace, safe work practices, all federal, state and local regulations and laws.
Completes all annual education requirements timely, including but not limited to Compliance, Privacy, Security and HIPAA training and exhibits behavior as set forth by the Code of Conduct in the performance of their duties.
Performs other duties as assigned.
On-site role, working at National Church Residences’ corporate offices.
JOB SPECIFICATION SHEET
Education: Associates degree or equivalent work experience.
Experience: 3+ years of experience in an Executive Assistant-level role or equivalent; previous law firm or corporate legal department experience preferred but not required
Mental: Must have excellent communication, comprehension, and interpersonal skills. Must have the ability to speak, read, write and understand English, as well as the ability to make self-understood.
Skills: Must have excellent computer skills with basic professional computer software (Microsoft Office suite, Windows, Smartsheet, SharePoint, etc.) and the capacity for learning new software systems quickly. Must be self-directed with excellent organizational skills and the ability to manage tasks and assignments concurrently. Must have strong motivational skills and a high emotional intelligence quotient (EQ)
Travel: Occasional
Licensure: Driver License
Vision: Normal: Consistent with standard workflow.
Working Conditions: Office based
Consequences of Errors: Substantial. High monetary responsibility.
Supervision Received: General supervision:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.
The Nation's Largest Provider of Affordable Senior Housing | A National Leader in Supportive Services
Industry
Non-profit Organizations
Company size
1,001-5,000 employees
Founded
1961
Headquarters
Columbus, OH
LinkedIn followers
13,624
Total funding
$5M
National Church Residences supports a wide range of housing and healthcare services. As a not-for-profit organization, our vision is to enhance the quality of life for all seniors, allowing them to remain in their homes for life, and our goal is to serve 100,000 seniors by 2030.
We believe every senior should lead a vibrant, healthy, and independent life. Since 1961, our mission has been to provide quality housing that meets the diverse and evolving needs of seniors.
With over 340 communities across 27 states, we are the nation’s largest not-for-profit provider of affordable senior housing and the leading employer of service coordinators. In addition to residential senior communities, we offer home and community-based services and permanent supportive housing for formerly homeless and disabled individuals.
Offices: 2335 North Bank Drive, Columbus, OH 43220, US
Senior ServicesHousingHealth Careand Real EstateHealth CareElder CareNursing and Residential Care
How many Administrative jobs are open in Dublin, OH right now?
There are currently 163 open administrative positions in Dublin, OH listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Dublin, OH?
Companies currently hiring include Laboratory Corporation of America Holdings, Sedgwick, Ohio State University Physicians, Weltman, Weinberg & Reis Co., LPA, Hyperion Materials & Technologies, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Dublin, OH?
Yes — 30 of the 163 open administrative positions offer remote or hybrid work (9 remote, 21 hybrid).
How do I apply for Administrative jobs in Dublin, OH?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.