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Ibotta
Senior Executive Assistant
Denver, Colorado, United States · Hybrid
$110k–$140k/yr
Senior$93M raised
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The Assistant Project Manager will support the project team with document control, administrative functions, and communication throughout the design and construction phases of large-scale venues. Responsibilities include maintaining project logs, tracking RFIs and submittals, and assisting in the preparation of monthly pay applications.
Requirements
Candidates must have 3-5 years of experience in the construction or related services industry and hold a Bachelor's degree in Construction, Engineering, Architecture, or a related field. Exceptional organizational and communication skills, along with proficiency in the Microsoft suite, are required.
Full job description
Job Description
Who We Are
A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the industry’s-leading owner's representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 100 sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world with experience spanning 11 professional sports leagues and over $45 billion over the last 21 years in business. CAA ICON offers world-class service in the areas of feasibility and planning, project management, and consulting.
The Role
In this role, you will assist the Project Manager, Director and Executive throughout the entire project phase, including design, construction and completion of large-scale venue projects. You will be responsible for document control, communications and all administrative functions to support the project team. Interact with Owners/Clients, Architects/Engineers and Subcontractors and project stakeholders in a professional and tactful manner on a regular basis.
Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.
Attend regularly scheduled project meetings
Assist in organizing the project file system
Assist in getting meetings scheduled with project team members
Maintain minutes of relevant project related meetings
Ensure the Construction Manager is implementing and maintaining its site logistics/utilization plans. Interface as necessary with adjacent and affected stakeholders.
Assist in tracking open RFIs, Non-Conformance Logs and submittals to ensure that the design team is providing the timely information needed to advance the work in the field.
Update and assist in maintaining CAA ICON project tracking logs.
Review and log on-site inspection reports. Assist with assuring the highest standard of quality.
Identify, monitor and track all owner open issues to ensure timely and effective resolution.
Assist in the preparation of each monthly pay application for processing.
Assist in compiling and assembling project deliverables.
Assist in identifying/resolving obstacles to completing project on time and to budget
Ensuring adherence to internal and external quality standards
Requirements
3-5 years of experience in the construction or a related services industry.
Bachelor’s Degree Required (Construction, Engineering, Architecture, Real Estate or like industry).
Exceptional communication and organizational skills.
Self-starter with the ability to work independently
Multi-tasking and the ability to problem solve and master new concepts in a short period of time.
Familiarity with the Microsoft suite of software (Word, Excel, Project, Teams, OneDrive, etc)
Location This role is based in Denver, CO
Compensation The annual base salary for this position is in the range of $72,000 - $102,000. This position is also eligible for benefits and a discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in the role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.
Benefits
At CAA ICON, we offer competitive compensation and benefits package:
Medical, Dental, Vision Insurance
401K Plan
Paid Vacation / Holidays
Paid Sick Time
Flexible Spending Accounts (Health Care and Dependent Care)
Voluntary Life Insurance
Telemedicine
Paid Parental Leave and Other Paid Leaves of Absence
Adoption Benefits
Educational Assistance
Mental Health Resources
Employee Assistance Plan
This job posting will remain open until 10/9/2026 and will be extended if necessary.
Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.The absence of a permanent address is not a bar to employment. The Company does not discriminate against individuals based on housing status, including the absence of a fixed address.The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
Offices: 2000 Avenue of the Stars, Los Angeles, CA 90067, US · 3 Shortlands, London, England W6 8DA, GB
SportsSports Leagues and TeamsBrand MarketingCommunitiesMarketingProduct ResearchProduct ManagementIdentity ManagementAssociation
How many Administrative jobs are open in Denver, CO right now?
There are currently 1,748 open administrative positions in Denver, CO listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Denver, CO?
Companies currently hiring include Denver Health, Denver Public Schools, CCS Facility Services, AIR Communities, Sage Hospitality, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Denver, CO?
Yes — 363 of the 1748 open administrative positions offer remote or hybrid work (78 remote, 285 hybrid).
How do I apply for Administrative jobs in Denver, CO?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.