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$1k–$1k/mo
Full-time
associate degree
Posted 36d ago
~40 hrs/week
Remote in Cape Town, Western Cape, South Africa
Responsibilities
The Accounts Payable Specialist manages daily financial transactions, including vendor bills, credit card processing, and bank reconciliations. They are responsible for ensuring timely monthly closes and maintaining accurate financial records in QuickBooks and ConnectWise.
Requirements
Candidates should have 2-3 years of experience in Accounts Payable and proficiency in QuickBooks Online and Microsoft Office 365. An associate's degree in Accounting, Finance, or Business Administration is preferred.
The Accounts Payable Specialist provides day-to-day support to the Accounting team with a strong focus on accuracy, efficiency, and timely processing of financial transactions. The ideal candidate demonstrates critical thinking and sound judgment, effectively manages competing priorities, maintains exceptional attention to detail, and is committed to producing accurate, high-quality work. Strong verbal and written communication skills, adaptability, and dependability are essential for success in this role. The Accounts Payable Specialist reports directly to the Accounting Manager and works under the oversight of the Controller.
ABOUT FIT SOLUTIONS
FIT Solutions is an innovative national IT Services firm, and we are growing every day. We are focused on creating a culture of elite raving fans for our employees that solves business problems for our clients. We are on a mission to impact the lives touched by technology. We teach and promote individuals to set and achieve their personal, professional, and financial goals through the work we do together. Measuring results against best-in-class businesses, we are focused on hitting targets. We are a humble and adaptable group of people who continue to train, and role play daily in pursuit of our goals. We are a great fit for team members that are aligned and thrive in a fast-paced, results driven environment.
PRIMARY OBJECTIVES
Ensure assigned monthly financial close activities are completed accurately and on time to support the monthly close by the 13th of each month.
Enter all vendor bills and credit card transactions into QuickBooks within the first seven business days of each month while maintaining a minimum 90% accuracy rate.
Manage Accounts Payable to maintain invoices aged over 30 days at less than 12% of total outstanding Accounts Payable.
Proactively identify, investigate, and follow up on cost-saving opportunities, vendor discrepancies, and billing errors to improve financial accuracy and operational efficiency.
SECONDARY OBJECTIVES
Process daily bank feeds in QuickBooks Online and research and resolve any discrepancies.
Enter vendor bills into QuickBooks Online daily to support timely and accurate weekly vendor payments.
Sync procurement purchase orders from ConnectWise to QuickBooks and reconcile invoices between both systems.
Perform daily reconciliations of bank accounts and company credit cards, resolving discrepancies promptly.
Process employee and subcontractor travel and expense reimbursements in accordance with company policy.
Accurately code and enter vendor invoices into QuickBooks Online using the appropriate general ledger accounts.
Enter procurement vendor invoices into both ConnectWise and QuickBooks, ensuring consistency between systems.
Collect, maintain, and organize all supporting documentation related to Accounts Payable transactions.
Obtain required approvals for all invoices prior to payment in accordance with company approval policies.
Communicate professionally with vendors to resolve invoice discrepancies, payment inquiries, and account issues.
Prepare vendor payment batches for review and approval by the Accounting Manager or Controller.
Ensure all vendor invoices are received, recorded, or appropriately accrued during the month-end close process.
Maintain subcontractor records and assist with annual 1099 preparation and reporting.
Maintain and provide resale tax certificates to vendors as needed.
Record and organize employee reimbursement requests in ConnectWise, QuickBooks, and the payroll system for approval and processing.
Maintain compliance with company policies, accounting procedures, internal controls, and Generally Accepted Accounting Principles (GAAP).
Perform other duties and special projects as assigned in support of the Accounting Manager and Controller.
COMPETENCIES
Proficiency in QuickBooks Online or comparable accounting software.
Advanced working knowledge of Microsoft Office 365, including Excel, Word, Outlook, and SharePoint.
Experience using ConnectWise or a similar Professional Services Automation (PSA) platform preferred.
Familiarity with electronic time tracking systems and expense management tools.
Strong data entry skills with exceptional attention to detail and accuracy.
Ability to reconcile accounts, identify discrepancies, and resolve issues efficiently.
Excellent organizational and time management skills with the ability to prioritize competing deadlines.
Strong analytical, problem-solving, and critical thinking skills.
Effective verbal and written communication skills with a customer service mindset.
EDUCATION AND EXPERIENCE
Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience may be considered.
Minimum of 2–3 years of experience in Accounts Payable; experience with Accounts Receivable or collections is a plus.
Working knowledge of Generally Accepted Accounting Principles (GAAP) and accrual-based accounting.
Experience with accounting software (QuickBooks or similar ERP/accounting system) and proficiency in Microsoft Excel.
Demonstrated ability to thrive in a fast-paced, deadline-driven environment while managing multiple priorities.
Strong organizational skills with the ability to prioritize tasks and maintain accuracy under tight deadlines.
Exceptional attention to detail, analytical thinking, and problem-solving abilities.
Ability to gather, analyze, and interpret financial data with a high degree of accuracy.
Excellent verbal and written communication skills with a customer service-oriented approach.
High level of professionalism, integrity, and discretion when handling confidential financial information.
Self-motivated with the ability to work independently while contributing effectively as a collaborative team member.
PHYSICAL REQUIREMENTS
Ability to spend prolonged periods of time standing, speaking, walking, driving, and/or sitting
Requires ability to occasionally lift up to 25lbs
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.
AAP/EEO Statement FIT Solutions is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.
Disclaimer
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
At FIT Solutions, our service starts with who we are, rather than just what we know. We’ve achieved excellence by focusing first on whom we hire and affiliate with.
Capable skill met with a genuine interest in people is our recipe.
We have the important combined skillset of technical expertise, as well as the capability to effectively communicate to execute simple solutions for complex challenges. We understand that how we approach our clients' needs is as important as the solution itself.
Our goal is to become stewards of your environment, not just mechanics. We want to be your business partner.
Let's start a conversation about how we can help simplify your IT process.
Offices: 550 West B Street, 4th Floor, Suite 202, San Diego, CA 92101, US
Managed IT ServicesCloud ComputingProcurementProfessional ServicesTechnical Projectsand CybersecurityInformation TechnologyCyber SecurityCloud ComputingTechnical Support
Frequently asked questions
How many Administrative jobs are open in Cape Town, South Africa right now?
There are currently 304 open administrative positions in Cape Town, South Africa listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Cape Town, South Africa?
Companies currently hiring include Haldren, Marriott International Hotels, Inc., EXL, Old Mutual South Africa, MRI Software, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Cape Town, South Africa?
Yes — 101 of the 304 open administrative positions offer remote or hybrid work (56 remote, 45 hybrid).
How do I apply for Administrative jobs in Cape Town, South Africa?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.