Boston, Massachusetts, United States · Hybrid
$60k–$110k/yr
About Us Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objecti…
Skills: Administrative Support, MS Office, Travel Coordination, Expense Reporting, Logistical Coordination
Boston, Massachusetts, United States · Hybrid
$27/hr–$40/hr
Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our missio…
Skills: Executive Administrative Support, Calendar Management, Strategic Scheduling, Confidential Correspondence, Travel Coordination
Boston, Massachusetts, United States · On-site
Sea Machines is a fast-growing startup that is leading the new high-tech sector of autonomous technology for marine vessels. We are passionate about applying practical A.I. to the massive global ocean transportation mark…
Skills: Purchasing, Inventory Management, Material Planning, Supplier Coordination, Purchase Order Processing
Boston, Massachusetts, United States · Hybrid
$56k–$60k/yr
Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessible—so that no one goes hungry. To assist us in meeting our mission, Pro…
Skills: Program Outreach, Stakeholder Engagement, Project Management, Administrative Support, Community Research
Schaumburg, Illinois, United States · Remote OK
$55k–$83k/yr
Sandvik is a global, high‑tech engineering group and recognized leader in mining, rock processing, machining and digital machining solutions, serving customers in more than 150 countries. With a heritage of innovation da…
Skills: Payroll Processing, Taxation, Compliance Auditing, Dayforce, MS Excel
Boston, Massachusetts, United States · Hybrid
$17/hr–$24/hr
Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our missio…
Skills: Patient Scheduling, Customer Service, EPIC, Medical Billing, Office Administration
Boston, Massachusetts, United States · On-site
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Supports smooth and efficient practice operations, while contributing to BIDMC's promise of providing extra…
Skills: Vital Signs, Phlebotomy, EKG, Patient Care, Electronic Medical Records
Boston, Massachusetts, United States · On-site
$39k–$42k/yr
Company Description At Park 6 Logistics, we are committed to delivering reliable logistics solutions through exceptional service, operational excellence, and a people-first approach. Our success is built on strong teamwo…
Skills: Verbal Communication, Written Communication, Interpersonal Skills, Customer Service, Problem Solving
Boston, Massachusetts, United States · On-site
$47k–$50k/yr
Company Description At Park 6 Logistics, we are committed to delivering reliable logistics solutions through exceptional service, operational excellence, and a people-first approach. Our success is built on strong teamwo…
Skills: Communication, Interpersonal Skills, Organization, Multitasking, Problem Solving
Boston, Massachusetts, United States · On-site
$39k–$43k/yr
Company Description At Park 6 Logistics, we are committed to delivering reliable logistics solutions through exceptional service, operational excellence, and a people-first approach. Our success is built on strong teamwo…
Skills: Communication, Interpersonal Skills, Organization, Time Management, Customer Service
Boston, Massachusetts, United States · Hybrid
$62k–$65k/yr
Health Resources in Action, Inc. (HRiA) is a non-profit organization working to improve and reimagine public health. We connect, consult, and collaborate to solve complex challenges of access and equity in our health and…
Skills: Office Management, Administrative Support, Facilities Management, Vendor Management, Executive Assistance
Boston, Massachusetts, United States · On-site
Data Entry Clerk Department: Climate Equity and Impact Employment Type: Permanent - Full Time Location: Downtown Boston - Tremont Street Compensation: $21.29 / hour Description The Data Entry Clerk is responsible for fol…
Skills: Data Entry, Mathematical Skills, Accuracy, Data Entry Software, Interpersonal Communication
Boston, Massachusetts, United States · On-site
We are looking for a reliable and experienced Janitorial Cleaner to perform a variety of cleaning duties to ensure a clean, safe, and orderly environment across assigned facilities. This role plays a critical part in mai…
Skills: Janitorial Cleaning, Custodial Services, Time Management, Chemical Safety, Attention To Detail
Boston, Massachusetts, United States · On-site
$21/hr–$23/hr
Job Location:10 Hawthorne Place, Boston, MA 02114 (BBJI OccMed) Position Summary Greets patients as they arrive for scheduled appointments Provides new patients appropriate paperwork for required signatures (if they have…
Skills: Patient Scheduling, Insurance Verification, Payment Collection, Medical Billing, Customer Service
Boston, Massachusetts, United States · Hybrid
$74k–$110k/yr
We take play seriously. We’re looking for curious adventurers ready to find their party, fueled by imagination and drive to build what’s never been built before. At Hasbro and Wizards of the Coast, you’ll collaborate wit…
Skills: Corporate Securities, Commercial Law, SEC Filings, Corporate Governance, Contract Management
Boston, Massachusetts, United States · Hybrid
$33/hr–$43/hr
Langan provides expert land development engineering and environmental consulting services for major developers, renewable energy producers, energy companies, corporations, healthcare systems, colleges/universities, and l…
Skills: Proposal Preparation, Graphic Design, Business Development, Editing, Project Coordination
Boston, Massachusetts, United States · Hybrid
A global PR and marketing partner for challenger brands. We help disruptors, innovators and market leaders go beyond the expectations and standards of their industry - to create narratives that capture the minds of targe…
Skills: Media Relations, Creative Strategy, Project Management, Time Management, Written Communication
Boston, Massachusetts, United States · On-site
Overview Full Time Day Shift Make a difference every day as an Amedisys director of operations Join Amedisys-one of the largest and most trusted home health and hospice companies in the U.S.-where flexibility, purpose an…
Skills: Hospice Administration, Regulatory Compliance, Staff Supervision, Utilization Review, Billing Management
Boston, Massachusetts, United States · On-site
$46k–$53k/yr
Description: A family-owned and privately held property management company, First Realty Management has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company w…
Skills: Customer Service, Communication, Marketing, Administrative Support, Telephone Reception
Boston, Massachusetts, United States · On-site
$63k–$87k/yr
Overview This is a provisional appointment. Reporting to the Deputy Director of Human Resources, the Senior Personnel Officer II will perform a variety of administrative duties within the Human Resources Division. Respon…
Skills: Personnel Transactions, Database Management, Human Resources Administration, Microsoft Word, Microsoft Access
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Provide flexible administrative coverage across multiple teams and business areas to support employee absences and peak workloads. Responsibilities include managing travel itineraries, coordinating meetings, and producing detail-intensive client materials.
Requires experience providing administrative support in a fast-paced professional environment with advanced proficiency in MS Office. Candidates must demonstrate strong organizational skills, attention to detail, and the ability to adapt quickly to new environments.
Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.
Wellington Management seeks a Floater Administrative Assistant to provide flexible coverage across a variety of administrative roles within our firm. This individual will step into different assignments as business needs arise, including covering employee absences, supporting open roles, assisting during peak workload periods, and contributing to special projects.
The ideal candidate will be highly adaptable, service-oriented, and able to quickly get up to speed in new environments. This individual will bring strong judgment, attention to detail, and the ability to manage shifting priorities while providing seamless, high-quality administrative support to a range of teams and stakeholders.
Responsibilities may vary by assignment and will include, but are not limited to:
·Providing flexible administrative coverage across multiple teams, roles, and business areas as needs arise
·Quickly learning stakeholder preferences, team processes, and role-specific expectations to provide seamless support
·Building strong, collaborative relationships with a broad range of stakeholders while adapting to different working styles
·Domestic and international travel itineraries and arrangements
·Extensive logistical coordination of meetings with various internal and external constituencies
·Producing various detail-intensive materials including client reporting, presentation materials, meeting prep packets, etc.
·Processing expense reports accurately and in a timely manner
·Supporting a variety of projects, special events, visitors, and ad hoc administrative needs
·Experience providing administrative support in a fast-paced, professional environment; investment management experience will be viewed favorably
·Exposure to global contexts, whether professionally and/or personally
·Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies
·Demonstrated strong detail orientation, diligence and overall high work quality
·Excellent organizational, multi-tasking, and prioritization abilities, with comfort shifting between assignments and responsibilities
·Ability to quickly build context, learn new processes, and provide effective support with limited ramp-up time
·Proactive problem-solving skills and an anticipatory mindset
·High level of reliability, professionalism and discretion
·Ability to work under deadlines and to accommodate last-minutes changes
·Typical work schedule is 8 am – 5 pm. Flexibility and overtime may be required by business circumstances
·Standard hybrid schedule includes working remotely 1 day a week
Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.
As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com.
At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:
USD 60,000 - 110,000This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.
Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)
We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.
Trusted adviser to investors worldwide
For almost 100 years, we have chosen to do things differently, including the way we structure our ownership model, organization, and investment platform. Critically, we know that the best investment ideas are found when a diverse workforce is encouraged to bring forward unique perspectives. Wellington Management is one of the world’s largest independent investment management firms, serving as a trusted adviser to over 2,400 clients in more than 60 countries. We manage more than US$1 trillion for pensions, endowments and foundations, insurers, family offices, fund sponsors, global wealth managers, and other clients. We offer comprehensive investment management capabilities that span nearly all segments of the global capital markets, including global equity, fixed income, currency, commodity, alternatives, and private markets. Leveraging more than 900 investment professionals located in offices around the world, we combine independent insights across asset classes, skill sets, and investment disciplines to uncover ideas for our clients, because we believe collaboration is a rare, repeatable competitive edge. This independent structure and collegial culture are two of the main reasons investment professionals join Wellington Management — and stay for their entire careers. For current open opportunities, please visit www.wellington.com/joinus We are an equal opportunity employer and are committed to having a diverse workforce. Please visit http://www.wellington.com to learn more about our firm. Important disclosure: https://www.wellington.com/en/important-disclosure Wellington will not send unsolicited communications and investment opportunities initiated through social media platforms. Wellington does not perform business transactions, payment requests, or direct interactions through social media platforms. Please visit https://www.wellington.com/en/legal/privacy-notice for more information.
Offices: 280 Congress Street, Boston, Massachusetts 02210, US · 80 Victoria Street, London, SW1E 5JL UK, GB · Level 30, 180 George Street, Sydney, NSW 2000, AU · 17F, Two International Finance Centre, 8 Finance Street, Hong Kong, Hong Kong, HK · Palace Building 7F, 1-1-1 Marunouchi, Chiyoda-ku, Tokyo, 100-0005, JP
There are currently 1,897 open administrative positions in Boston, MA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Mass General Brigham, MassDEP, BOSTON MEDICAL CENTER, BOSTON, Anna Jaques Hospital, Harvard Division of Medical Sciences, among others. Browse the listings above to see every active employer.
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